Online Stud Farm Management System - MOV, Scope, Resource Plan, and Schedule
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This article discusses the MOV, scope, resource plan, and schedule for the Online Stud Farm Management System. It includes a clear and concise statement of the MOV, a breakdown of the scope, a resource plan, and a schedule using a high-level WBS.
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Student Name IDAssignment Title: Online Stud Farm Management system
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1.Part One:(15 Marks) 1.1 MOV - Measurable Organisational Value (5 Marks) Identify the desired area of impact - Rank the following areas in terms of importance:Strategy / Customer / Financial / Operational / Social (5 Marks) Rank the area of impact (add in any more area you can think of) Area of ImpactRank (1 to 5) Strategy: Project management strategies are associated to the technology professionals. The project developers should use iterative process which allows them to gain resultant from the test version. Proper business strategies increase the overall business efficiency. 3 Customer: Customers play very important role in project success. Customer helps in business growth by giving their valuable feedback an invoice to the developers. Based on the feedback operational and functional changes occur in the businesses. 4 Finance: The responsibility of the project sponsors are to prepare and invest proper amount of budget to the Online Stud farm so that they can incorporate all necessary technical operation and functionalities to their system to provide an effective booking system to the consumers. 1 Operational: The role of the operation manager is to look after all the software hardware operations are running properly or not. With proper operational efficiency the developers will be able to deliver a user friendly and efficient system to the consumers. 2 Social: Social support is another area of impact. If proper social support from the government and the sponsors are obtained then the company will be able to deliver a secured and effective system to the consumers. Necessary motivation is the other thing that also should have 5
to be considered. • SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE (Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system). Choose the area of impact you have ranked as no 1. For that area of impact With reference to your project, identify one or two of the following types of value: Better - is improving quality important to your client? Faster - does your client want to increase efficiency? Cheaper - is cutting costs important? Do more - does your client want to continue its growth? The aim of the project of the Online Stud Farm is to deliver a secured online booking system to the consumers. Initially, the company has a spread sheet for managing all the information accordingly however, it was quite time taking and ineffective from the business perspectives. The traditional process was not at all sustainable. Thus, the two different types of values considered for the online project include faster and cheaper. Faster: The online booking system of Stud farm will become quite faster with additional incorporation of technologies. It is the role of the project developers and the project managers to design the system properly so that it can meet the requirements of the company and the demand of the consumers as well. Cheaper: Besides efficient the system is also needed to be cheaper and affordable for the consumers end. From market analysis it has been found that there are already many online booking farms available thus besides efficiency the online booking cost or price should also have to be cheaper than the previous one. Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money. StakeholdersExpectation GovernmentTo deliver a secured, reliable, flexible, user friendly and affordable online booking system to the consumers. Project sponsorsThe project sponsors are responsible to cross check the project budget that has been prepared by the project finance manager. It is the
responsibility of the project sponsors is to identify and invest the accurate amount for the successful implementation of the project. Hardware suppliersIn order to develop the online booking system the hardware suppliers are expecting to deliver proper equipments and support systems to obtain proper delivery outcome. Software suppliersThe software suppliers are expecting to deliver proper software resources and necessary license to run the applications accordingly. Network suppliersThe network supplier’s expectation is to deliver and design network of the system in such as way so that it can deliver secured system to the consumers. Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric? From the overall system analysis it has been found that, in order to design and implement the online stud farm management system total 8 months will be enough and at the same time within the budget of $85,000 the project will be successfully prepared. •Part Two: (10 Marks) Scope (minimal 10 items) – 10 Marks Requirements are gathered and documented Design and Development of the online system outline of prototype Test and Implement the prototype of the online system Reports are implemented based on the consumers feedback Support the system through warranty period of approximately 18 months To incorporate necessary channel security to prevent unwanted data access from the server Based the online website a mobile app is also developed The Mobile application is designed considering all M-commerce business strategies The app has Graphical User Interface For designing the system is such a way so that it can develop a distributed system Out of Scope There is no post project maintenance approaches are considered and developed by the project manager and operation manager No such appropriate change management plan is designed for the online Stud Farm booking system Assumptions After analysing the project details it has been found that, project assumptions are referred to as statementrather interpretation that cannot be changed during the project development phase.
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With proper project assumptions the online stud farm management system can meet their preliminary expectation. It is assumed that the details of the breeding features will be available in the system including business types, public liability insurance details, micro chipping and many other identification processes. The financial features are also assumed to be available in the system. Moreover, it is assumed that there will be a rate of discount for the selected owners and mark up costs. Constraints Triple project constraints are available for this online Stud Farm project. It is expected that the project will be completed within 8 months with an estimated cost of $85,000. Quick, easy recording process, arrival, departure and breeding reviews are also available in the online booking system. Different ranges of technologies are also included to the system in terms of project assumption. Scope Management Plan – 10 Marks The scope management plan developed for the online booking system include management planning, management approaches, roles and responsibilities and project scope statement. The objective of scope management is to review the project objectives and requirements those are necessary for successful accomplishment of the online Stud farm management system. The other activities of the scope management include effective design of budget, scope ad budget of the project. Resource Plan (from MS-Project) People (and their roles), plus any extra personnel that is required for the project – Project screenshot. Figure 1: Resource sheet for the Online Stud Farm project (Source: Created by author) Technology - any hardware, network and software needs to support the team and your client.
HardwareServer, memory, hard drives, memory, processors, computers, laptop etc. SoftwareOperating system, database, caching software, server side scripting language, licence to run all the project requirements NetworkTCP/IP network model, bandwidth, and diagnostic tool. ï‚·Facilities - where will most of the teamwork be situated? From the facilities to be served by the online system it is defined that, most of the teamwork will be situated onsite and not offsite. ï‚·Other - for example, travel, training etc. Travel Requirementsï‚·Ticket for travel ï‚·Return ticket ï‚·Passport (not expired) ï‚·Visa (Not expired) Training Requirementsï‚·Technical training program ï‚·Non technical training ï‚·Cultural enhancement progra Part Three: (15 Marks) Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include: ï‚·Milestones for each phase and deliverable (4 marks) Milestone 1: Successful completion of project initiation phaseProject manager Milestone 2: Successful completion of project planning phaseProject manager Milestone 3: Successful completion of project design phaseProject manager Milestone 4: Successful completion of project testing phasebusiness analyst, Project manager Milestone 5: Successful completion of project closure phaseProject manager ï‚·Activities / Tasks(4 marks) WBSTask NameDurationCost
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ï‚·Resource Assignments(4 marks) WBSTask NameDurationResource Names 0Online Stud Farm management system240 days 1Project initiation38 days 1.1Analyzing current manual data management system of Stud farm9 daysoperation manager 1.2Feasibility study8 daysproject finance manager 1.3Requirement identification6 daysoperation manager,Project manager 1.4Resource analysis9 daysbusiness analyst 1.5Resource identification8 daysproject sponsor 1.6Resource gathering9 daysteam leader 1.7Project sponsors signing7 daysHR manager 1.8 Milestone 1: Successful completion of project initiation phase 0 daysProject manager 2Project planning62 days 2.1Risk management plan10 daysoperation manager 2.2Communication plan9 daysHR manager 2.3Contingency planning8 daysoperation manager 2.4Valuable insights and analytics10 daysteam leader 2.5Procurement planning10 daysHR manager,team leader 2.6Hardware requirement collection12 dayshardware requirement 2.7Software requirement collection11 dayssoftware requirement 2.8Network requirement collection5 daysnetwork requirement 2.9 Milestone 2: Successful completion of project planning phase 0 daysProject manager 3Design phase108 days 3.1Outlining the prototype20 dayssystem designer 3.2Designing the prototype22 daysapplication programming manager 3.3Modeling25 daysteam leader 3.4Coding25 daysoperation manager 3.5Application installation30 daysapplication programming manager 3.6Mobile interface design for mobile app10 dayssystem designer,system developer 3.7Graphical user interface design12 daysapplication programming manager 3.8Milestone 3: Successful completion of project design phase0 daysProject manager 4Testing32 days 4.1Unit testing10 dayssystem tester 4.2Integrated testing10 dayssystem tester
4.3Online system acceptance testing12 dayssystem tester 4.4Milestone 4: Successful completion of project testing phase0 daysbusiness analyst,Project manager 5Closure6 days 5.1Stakeholder signoff2 daysProject manager 5.2Final documentation4 daysoperation manager 5.3Milestone 5: Successful completion of project closure phase0 daysProject manager ï‚·Estimates for Each Activity / Task (3 Marks)
Figure 2: Gantt chart for the Online Std Farm management system (Source: Creted by author)
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Part Four: (15 Marks) The assumptions include in this project are as follows: Availability of the key project members The performance of the project team members The skills and knowledge of the associate project team members The times for the vendor’s delivery The rate of accuracy of the project schedule dates List at least 5 Using the Risk Identification Framework as a basis, identify five risks to the project – Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk. (10 Marks) List at least 5 Ris k ID DescriptionProbabilit y Impac t RateAssigned To Response Strategy Threat or Opportunity 12Wrong resource allocation 80%5 1- HighProject manager The project managers are responsible identify and allocate resources for the respective tasks. Thus at the project initiation phase the project manager is required to identify and allocate proper resources for proper activities. With proper resources allocation the risks of overrun if budget and time can be minimized. 4Improper communicatio n management plan 90%5HighHR and project manager Open communicatio n approach balancing parallel communicatio n is required to be designed by the project managers at the very project initiation Proper communicatio n will allow the team members to communicate with each other accurately by sharing their thoughts and innovative ideas.
phase. 5Improper schedule plan 75%3Mediu m Operatio n manager and facility manager The operation manager should create the project schedule at the very project initiation phase. Proper schedule will allow the project team members to complete the project within estimated time phase and budget estimated. 8Distributed project team 50%1Mediu m Project manager The project manager should allow a proper platform where the project team members will be able to share their point of views with others. Distributed project team is always very difficult to manage. Thus it is always a threat to the project development team and the project team members. 10Lack of skills80%5HighSystem develope r Training and development program should be arranged by the project manager. Will give opportunity to the project team members to increase their level of knowledge effectively. 6Insufficient technical support 90%5HighOperatio n manager and project sponsor After designing the project prototype, proper technical support should be adopted by the project team members. Technical support will give Stud farm an effective online booking system.
Part Five: (15 Marks) A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client. – 3 Marks The team’s philosophy is to deliver a secured, efficient, user friendly and affordable online booking system to the consumers. Develop and describe the following that your project team could implement to ensure quality; A set of verification activities ( - 6 Marks) Verification ActivityWhen? Requirements based testingInitiation phase Review of the design specificationDesign phase Testing phaseTesting phase Review the specified test phasesTesting phase Implementing testTesting phase Cost reviewTesting phase A set of validation activities (-6 Marks) Validation ActivityWhen? Prototype testingTesting phase Test case implementationTesting phase Test process developmentTesting phase Unit testingTesting phase Integrated testingTesting phase Acceptance testingTesting phase
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Part Six: 550 words (10 Marks) Closure and EvaluationResearching for the closure checklist and project evaluation a. To prepare for this task, you will be required to provide an annotated bibliography. – 3 marks Ball, M., Gao, H., Lan, Y., Karaesmen, I., & Queyranne, M. (2004). Competitive Analysis of Online Booking: Dynamic Policies. This journal is focused on a competitive analysis of an online booking system considering dynamic policies. Tis journal deals with revenue management system for protecting the control level. It also illustrates the details of relationship between the components, product capacity and products. Certain additional features are also available in the market that deals with time dimension, multiple capacity, competitive ratio etc. Phillips, P., Zigan, K., Silva, M. M. S., & Schegg, R. (2015). The interactive effects of online reviews on the determinants of Swiss hotel performance: A neural network analysis.Tourism Management,50, 130-141. The above journal defines the interactive effect of online reviews on the determinant of the Swiss hotel performance. Neural network analysis and its positive result give the company a secured online service to the consumers. This journal determines the details of Swiss hotel performance. An artificial network design is applied for this hotel that is elaborated in details in this journal. The positive impact on RevPar is also illustrated in this report. Molchanova, V. S. (2014). The use of online service booking in tourist activity.European Journal of Social and Human Sciences, (2), 75-80. The essence of this above article defines the role of online service booking in the tourist activity. This article analyses the possibilities for electronic booking services. Algorithm on ticket booking and how the number of consumers increases with the business efficiency are also elaborated in this journal article. b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly. – 3 marks Refer also to chapter 12 The prototype for the online ticket booking system is tested (unites and integrated) The documents and properly reviewed and approved by the project manager and project sponsors The project manager has checked the requirements tractability matrix The identified and analysed risks are all closed properly The project documented us prepared and handed over to the project sponsor The on-job technical training is completed
c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated. – 3 Marks chapter 12 From the overall discussion it can be concluded that, the measurable Organizational values estimated and analysed for the online stud Farm project are very much effective. All the areas for impact such as consumers, social, strategy, customers are defined very professionally and based on that a risk management matrix and stakeholders interest are also illustrated in this report.
Part Six:References(10 Marks) Ball, M., Gao, H., Lan, Y., Karaesmen, I., & Queyranne, M. (2004). Competitive Analysis of Online Booking: Dynamic Policies. Bilgihan, A., Nusair, K., Okumus, F., & Cobanoglu, C. (2015). Applying flow theory to booking experiences: An integrated model in an online service context.Information & Management,52(6), 668-678. Binder, J. (2016).Global project management: communication, collaboration and management across borders. Routledge. Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014).Peer learning in higher education: Learning from and with each other. Routledge. Eskerod, P., Huemann, M., & Savage, G. (2015). Project stakeholder management—past and present.Project Management Journal,46(6), 6-14. Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute. Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute. Harrison, F., & Lock, D. (2017).Advanced project management: a structured approach. Routledge. Heagney, J. (2016).Fundamentals of project management. AMACOM Div American Mgmt Assn. Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity.International Journal of Project Management,33(2), 291- 298. Kerzner, H., & Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success.International journal of project management,32(2), 202-217. Molchanova, V. S. (2014). The use of online service booking in tourist activity.European Journal of Social and Human Sciences, (2), 75-80. Phillips, P., Zigan, K., Silva, M. M. S., & Schegg, R. (2015). The interactive effects of online reviews on the determinants of Swiss hotel performance: A neural network analysis.Tourism Management,50, 130-141. Schwalbe, K. (2015).Information technology project management. Cengage Learning. Turner, R. (2016).Gower handbook of project management. Routledge.