Online Stud Farm Management System - Project Overview and Team Work

The report presents an overview of team work of Online Stud Farm Management System project of Globex corporation. The report defines the project charter and reflection on the team work in framing the requirements of the project and its execution plan.

Globex Corp
Online Stud Farm Management System
Student Name Student ID
Student Name Student ID
Student Name Student ID
Student Name Student ID

Online Stud Farm Management System (OSFMS)
Abstract
The report presents an overview of team work of Online Stud Farm Management System
project of Globex corporation. The two members of team: _________ and ___________.
Report defines the project charter and reflection on the team work in framing the
requirements of the project and its execution plan.

Online Stud Farm Management System (OSFMS)
Part One
1. Project Name / Team:
Team Name: Globex Corp OSFMS Team
S. No Team Member Contact
Number
Email Role
1 A 111-9811-
827
[e-mail] Web
Developer
2 B 222-2223-
672
[e-mail] UI Designer
2. a. Project Description
Globex Corp has won a project that involves developing a web based stud farm management
system. Globex has in turn contacted Virtucon who has a history of being a trusted developer
of Globex for working together on the project in order to make the OSFMS a reality. The
core aim for the project is to carry out the system development so as to automate several
manual processes. The company behind OSFMS currently manages the bookings manually
and this has caused those issues with respect to errors, slow processing time and static
database.
MOV statement - The new proposed system would in all likelihood overcome the issues that
are associated with the existing system thereby also increasing quality and speed.
b. Project Objectives
 To develop a fully functional online stud management system.
 To meet the functional and non-functional requirementsof the system.
 To meet the quality and coding standards for the reliability and efficiency of the
system.
 To adhere to all the ethical and legal regulations and policies.
 Project tasks and activities execution based on the budget and schedule specified in
the document (Openlearn, 2016).
3. Team Charter

Online Stud Farm Management System (OSFMS)
Team Members Role Team’s Capabilities
A Web Developer Web based programming languages skills as well
as unit testing that needs to be done for the system
that is to be developed (Francis & Horine, 2016).
System testing as well as issues resolution.
B Web Designer Sketching of wireframes for the website, preparing
a high level diagram for information flow,
preparing various aspects of the design elements
needed for the site and then finally crafting the
user experience as well as user interface of the
website.
4. Team Rules & Expectations
Team Rules  Effective team communication
 Enhanced way of sharing information
 Assisting team members for completion of activities and tasks
 Adhering ethical norms and principles
Expectations
(previous experience)
 Unbiased process to be followed for project activities.
 Resolving project conflicts as well as disputes in an effective
manner.
 Participation of team members in meetings
 Resolving project conflicts in a timely-efficient manner
Values  Honesty
 Competence
 Integrity
 Professionalism
 Team Management
 Time Management
Code of Ethics  Consequentialism theory
 Ethical theory
 Deontology ethics

Online Stud Farm Management System (OSFMS)
Part Two
Learning Cycles
1. Outcome of Meeting Minutes:
Meeting 1
Role Date/Time&
Attendees
Organiser here is
( A, Web
Developer )
Software methodology being recommended
is agile SCRUM framework. Also, the
programming language being recommended
is Java or PHP, essentially something that is
interoperable and robust.
12 March
2018 week
Scribe  Software development approach should
be ad-hoc like the agile methods as well
as agile.
 Also. PHP should be programming
language being used for the
development of the system.

Online Stud Farm Management System (OSFMS)
Meeting outcome:
a) Programming language that will be used for development is PHP
b) Development methodology that will be used for development is Agile
Methodology.
Meeting 2
Role Date/Time&
Attendees
Organiser
(B, Web Designer)
Needs to be making use of responsive
design principles so that the website
scales to majority devices easily.
Development of essential use cases for
the system.
26 March 2018
week
Scribe Adhering to RWD related principles.
Making a rich user interface as well as
user experience.
Development of use cases.
Outcome of the meeting:
Desgn principles of RWD would be used that lists layout, consistency, easier navigation
and clutter free interface for rich user experiences.
Use cases shall be developed as per UML modelling.
Meeting 3
Role Date/Time&
Attendees
Organiser
(A, Web Developer)
Risks related to project in operational
areas needs to be identified with
appropriate tools and techniques, risk
management strategy to follow, risk
02 April 2018 week
Eg. Wednesday, 4
April 2018

Online Stud Farm Management System (OSFMS)
mitigation strategies to follow.
Scribe Management of risk should include
assessment, evaluation, risk planning,
treatment as well as control.
Operational and technical risks
should also be handled through risk
response strategy (Dds, 2016).
Meeting outcome:
It has been decided that the operational risks would be reduced using the training and
practice that would be provided to members being part of the operational team. On the
other hand the technical risks would be mitigation using special technical tools such as
security patches or error prevention mechanisms and disaster recovery tool.
2. Team Learning Record
The facts that we know The assumptions that we
made
The questions that we still
don’t have answers to
Requirement of an
interoperable as well as
robust programming
language.
Developed product quality
would be increased.
What is the best
programming language that
we should select here?
RWD or Responsive Web
Design Principles
These would end up
enhancing the user
experience for the end user.
The essential RWD
principles that are to be
included here?
Learning Cycle
Programming
Language

Online Stud Farm Management System (OSFMS)
Part Three
Part Three
Communication Plan
High Level
Project
 To develop a fully functional online stud management system.
 To meet the functional and non-functional requirementsof the system.
Learning
Cycle1
Analysis of
robust and
interoperable
languages
Finalization on
language
Improvement of
the development
processes
Learning
Cycle2
System Design
RWD
Principles
Use of the RWD principles
for enhanced user
experience
Continuous
improvement in
system design

Online Stud Farm Management System (OSFMS)
Objective  To meet the quality and coding standards for the reliability and efficiency
of the system.
 To adhere to all the ethical and legal regulations and policies.
 Project tasks and activities execution based on the budget and schedule
specified in the document (Openlearn, 2016).
Stakeholders –
Targeted
Audience
 End Users
 Suppliers
 Project Sponsor
Name of
Stakeholder
Information that
needs to be
shared
Frequen
cy of
sharing
informat
ion
Location of
the
informatio
n to be
shared
Purpose of
sharing the
information
Technique of
sharing the
information
Who What When Where Why How
Client
Shall be provided
with reports of
projects, conflicts,
estimations as well
as final completion
report
Details
of the
project
should
be shared
with
staklehol
der on
weekly
basis.
To be
delivered in
meeting
rooms that
are
equipped
with tele-
conferencin
g
capabilities.
To keep
stakeholders
updates about
the status and
issues with
respect to the
project.
Regular
updating of
project
related PDF
files on to the
SharePoint
servers to
update
stakeholders
regarding
status,
conflicts and
issues.
(Spaho,
2016).
End Users Should be
provided with
project milestones
that gets
Details
of the
project
should
To be
delivered in
meeting
rooms that
To gain
feedback from
end-users so that
and then
OSFMS shall
be
periodically
shared as

Online Stud Farm Management System (OSFMS)
completed at every
stage.
be shared
with end
users on
weekly
basis
during
the
project’s
timeline.
are
equipped
with tele-
conferencin
g
capabilities
(O'Sullivan,
2016)
incorporating
the same for
enhancing user-
experience.
OSFMS files
and the same
be provided
through
mails.
Suppliers Needs to be
provided with an
accompanying list
of tools that are
essential for the
development of
project.
Details
of the
project
should
be shared
with
suppliers
on
weekly
basis
during
the
project’s
timeline
To be
delivered in
meeting
rooms that
are
equipped
with tele-
conferencin
g
capabilities
(O'Sullivan,
2016)
To make sure
that the
suppliers have
all the tools
needed to ensure
that they can
supply the
materials as and
when needed.
A PDF copy
with details
including the
quantity, the
type of
matrials, the
list of tools
among others
to be sent to
the suppliers.
Part Four
Before the project had even begin, leadership role for project success was known. However,
the project did provide an insight towards the responsibilities of a leader in order to achieve
results. It was understood that a leadership does not entirely means guiding of all of the

Online Stud Farm Management System (OSFMS)
resources on various activities and processes that are to be followed but also to the best
practices that needs to be considered and that the project should set an example for upcoming
projects in the future.
ICT is a demanding field in terms of management skills that is essential and therefore the
project manager involved with an ICT project should have a variety of skills at his disposal.
These include communication skills, managerial skills, creative skills, problem solving skills,
timely-efficient decision making skills and effective scheduling and resource management
skills (Westland, 2016). Also, apart from this he should have an understanding of risk as any
kind of risk could creep into the project which may require referring to risk management
guidelines to resolve it (Mmu, 2016).
All of the roles and responsibilities in the project were properly defined and were also
mapped with all the relevant skill sets in order to avoid confusion. The entire team worked
towards the success of the project as a single unit ensuring cohesiveness and smooth
communication. The team was also ready for taking up the accountability and responsibility
for any kind of issues or any failures as a single unit. There were enough resources to meet
project objectives as the estimation of efforts were done properly.
Interactions among the participants are effectively managed using communication guidelines
and methods. The perspective and needs of the individual participant was also considered in
the entire process. The organization also provides support via regular interactions with the
team as well as employee friendly benefits with employee assessment processes. There is also
confidence between team members so as to improve the project activities as well as the
processes. There are various mechanisms in place that ensures measures are being taken for
continuous improvement of the processes and activities of the project.
Conclusion
The report has clearly defined the objectives of proposed project wherein roles and
responsibilities are defined which has prepared a base for next step of the project. Along with
this, meeting agendas have been framed which is a good strategy in tracking the progress of
project. The team has also framed learning cycles along with communication plan which acts
as conflict resolver among team members.
References

Online Stud Farm Management System (OSFMS)
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project
Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 17 April 2018, from
http://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Dds,. (2016). Meeting Rules. Retrieved 17 April 2018, from
http://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeeting
Rulespg9-16.pdf
Openlearn,. (2016). Completing the project. Retrieved 17 April 2018, from
http://www.open.edu/openlearn/money-management/management/business-studies/completing-
the-project/content-section-2.2.1
Westland, J. (2016). Project Manager. Project Manager. Retrieved 17 April 2018, from
http://projectmanager.com.au/7-critical-skills-for-project-managers/
Mmu,. (2016). A checklist for project managers. Retrieved 17 April 2018, from
http://www2.mmu.ac.uk/media/mmuacuk/content/documents/bit/Project-Checklist-v6.pdf
Watt, A. (2016). 15. Communication Planning | Project Management. Opentextbc.ca. Retrieved 17
April 2018, from https://opentextbc.ca/projectmanagement/chapter/chapter-15-communication-
planning-project-management/
Spaho, K. (2016). Organizational Communication. Retrieved 17 April 2018, from
http://www.saycocorporativo.com/saycouk/bij/journal/vol4no2/case_2.pdf
O'Sullivan, K. (2016). Creating and executing an internal communications plan for knowledge
management systems deployments: Journal of Knowledge Management: Vol 11, No 2. Journal
Of Knowledge Management. Retrieved from
http://www.emeraldinsight.com/doi/abs/10.1108/13673270710738951
Appendix 1

Online Stud Farm Management System (OSFMS)
Keywords: Team, Communication, design, automated, system
Glossary:
OSFMS: Online Stud Farm Management System
RWD: Responsive Web Design