Online Stud Farm Management System (OSFMS) - Project Objectives, Team Charter, Learning Cycles, Communication Plan

This report presents the teamwork of two individuals: ___________ and _________. The team has worked upon defining project objectives and charter of Online Stud Farm Management System of Globex copration. This will help in framing the learning cycles and communication plan of the project.

Globex Corp
Online Stud Farm Management System
Student Name Student ID
Student Name Student ID
Student Name Student ID
Student Name Student ID

Online Stud Farm Management System (OSFMS)
Abstract
This report presents the teamwork of two individuals: ___________ and _________. The
team has worked upon defining project objectives and charter of Online Stud Farm
Management System of Globex copration. This will help in framing the learning cycles and
communication plan of the project. In the last part reflection of team work has been
mentioned.

Online Stud Farm Management System (OSFMS)
Part One
1. Project Name / Team:
Team Name: Globex Corp OSFMS Team
S. No Team Member Contact
Number
Email Role
1 A 111-9811-
827
[e-mail] Web Developer
2 B 222-2223-
672
[e-mail] UI Designer
2. a. Project Description
Globex Corp has taken up a project of developing Online Stud Farm Management System
(OSFMS). Globex Corp and Virtucon have been working on the projects for ling and have to
effectively carry out OSFMS project to achieve the project goals. The online system is being
developed so that the current manual processes are automated. Stud Manager currently
manually books and manages the payments and these activities are prone to multiple errors.
MOV statement - The new online system will overcome the likelihood of the errors
associated with the current system. The processing speed and overall quality will also
improve.
Area Ran
k
Impact
Strategy 4  Edge over competition
 High scalability
 Better service to visitors
 High retention rate
Customer 1  Quicker access to required information
Financial 5  Faster processing of data.
 Reduction in labor rate
 Better control over costs and operations

Online Stud Farm Management System (OSFMS)
 Increase in profits for the operations.
Organizational 2  Better role and work allocation.
 Planning and performance evaluation can be close to error-
free.
b. Project Objectives
 To design and develop online stud farm management system as per the functional
specifications and system qualities.
 Adherence to the ethical and legal policies and regulations.
 Execution of the project tasks and activities as per the schedule and budget that is
defined (Openlearn, 2016).
3. Team Charter
Team Members Role Skills and Knowledge Inventory
A Web Developer Web development and coding skills to develop the
OSFMS and complete unit testing on the system
that is developed (Francis & Horine, 2016).
System testing and defect resolution.
B UI Designer Preparation of the design diagrams, UI aspects and
wireframes as per the design principles, UI/UX
testing, performance and load testing on the
system.
4. Team Rules & Expectations
Team Rules  Maintenance of team collaboration and cohesiveness
 Adherence to ethical principles and norms
 Enhanced and effective team communications and information
sharing
 Assistance to the team members in the completion of project
tasks and activities

Online Stud Farm Management System (OSFMS)
Expectations
(previous experience)
 Effective team communication
 Unbiased approach followed in the project activities
 Active participation by the team members in the team
meetings
 Approach to resolve the project conflicts and disputes in a
timely manner
Values  Professionalism
 Honesty
 Competence
 Professional Development
 Integrity
Code of Ethics  Virtue Ethics – Ethical Theory
 Ethical Theory of Consequentialism
 Ethical Theory of Deontology Ethics
Name Signature Date
1. A 17-04-2018
2. B 17-04-2018
Part Two

Online Stud Farm Management System (OSFMS)
Learning Cycles
1. Meeting Minutes and Outcome:
Meeting 1
Role Date/Time&
Attendees
Organiser
( A, Web Developer )
Recommendation of the software
methodology as agile SCRUM framework
Use of programming language that shall be
robust and interoperable, such as Java or PHP
12 March
2018 week
Scribe  The software development approach shall
be adaptive and ad-hoc like agile methods
 PHP shall be used as a programming
language for OSFMS
Outcome of the meeting:
Programming language to be used as PHP
Development methodology to be used as Agile
Meeting 2
Role Date/Time&
Attendees
Organiser
(B, UI Designer)
Use of responsive web design as the
primary design principle, development of
use cases for the project
26 March 2018
week

Online Stud Farm Management System (OSFMS)
Scribe Adherence to RWD principles in the
system
Offering of rich user experience and
development of use cases
Outcome of the meeting:
RWD design principles as consistency, layout, error resolution, and smooth navigation shall
be followed for rich user experience.
The use cases shall be developed and written as per the use case modelling and UML
principles.
Meeting 3
Role Date/Time&
Attendees
Organiser
(A, Web Developer)
Project risks in the areas of operation
and technical issues with the tools and
equipment, risk management strategy
to be followed and applied, risk
treatment through risk mitigation
02 April 2018 week
Eg. Wednesday, 4
April 2018
Scribe Risk management shall include risk
planning, assessment, evaluation,
treatment, and control.
Technical and operational risks shall
be handled through risk mitigation as
the response strategy (Dds, 2016).

Online Stud Farm Management System (OSFMS)
Outcome of the meeting:
The operational risks shall be mitigated using the trainings and practice sessions that shall be
provided to the members in the operational teams.
The technical risks shall be mitigated by replacing the technical tool with its alternative and
installing the security patches to recover from the fault present in the tool that was being
used.
2. Team Learning Record
What we know
(Facts)
What we think we know
(Assumptions)
What we don’t know
(Questions to be Answered)
Need of robust design /
mockup tools
Complexity of mockup/desig
will be reduced
Which is the best mockup
language should be selected?
Testing strategy This will reduce number of
bugs.
Creating test cases for
different types of testing.
Learning Cycle
Learning
Cycle1
Design tools
Analysis of
robust and
interoperable
languages
Improvement of
the development
processes

Online Stud Farm Management System (OSFMS)
Finalize
mockup tool

Online Stud Farm Management System (OSFMS)
Part Three
Part Three
Communication Plan
Project
Objectives(High
Level
 To design and develop online stud farm management system as per the
functional specifications and system qualities.
 Adherence to the ethical and legal policies and regulations (Watt, 2016).
 Execution of the project tasks and activities as per the schedule and
budget that is defined
Targeted
Audience(Stake
holders
 Project Sponsor
 End Users
 Suppliers
Learning
Cycle2
Testing
Testing
strategy
Use of test cases to reduce
bugs
Continuous
improvement in
system
functioning

Online Stud Farm Management System (OSFMS)
Stakeholder
name
Information to be
shared
Frequen
cy
Location Purpose Mechanism
Who What When Where Why How
Project Client
Shall be provided
with project
progress reports,
estimations,
conflicts, and final
completion report
The
reports
and
details
must be
shared
with the
stakehol
der every
week
during
the
project
timeline
There must
be meeting
rooms used
for carrying
out the
meetings
and remote
stakeholders
shall be
connected
with tele-
communicat
ion
mediums
To keep the
stakeholders
updated about
the project
developments,
status, and
issues
The pdf files
shall be
uploaded on
the
SharePoint
location of
the project to
inform the
stakeholders
about the
progress,
status,
conflicts, and
completion
(Spaho,
2016).
End Users Shall be provided
with the project
features that are
completed in every
stage
The
reports
and
details
must be
shared
with the
stakehol
der every
week
during
the
project
timeline
There must
be meeting
rooms used
for carrying
out the
meetings
and remote
stakeholders
shall be
connected
with tele-
communicat
ion
mediums
To gain
feedback on the
system
components and
modules from
the end-users
and incorporate
the same in the
system for
enhanced user
experience
The web
pages of
OSFMS shall
be shared as
HTML files
and users
shall be
provided with
the same
through mails

Online Stud Farm Management System (OSFMS)
(O'Sullivan,
2016)
Suppliers Shall be provided
with a list of tools
that are needed for
the project
The
reports
and
details
must be
shared
with the
stakehol
der every
week
during
the
project
timeline
There must
be meeting
rooms used
for carrying
out the
meetings
and remote
stakeholders
shall be
connected
with tele-
communicat
ion
mediums
To ensure that
the suppliers
have the list of
tools to be
provided so that
they are aware
of the supply
schedule to be
followed
A pdf of the
list of the
tools required
with the
quantity and
description
must be sent
as mail to the
supplier
Part Four

Online Stud Farm Management System (OSFMS)
There are various qualities that are required to be controlled by the ICT Project Manager. The first
and the foremos are the trade and social limits that are a demand for the ICT Project Manager.
Correspondence is a key advancement and need that is joined and is remarkably gigantic for the
undertaking and for the sponsorship of the solid condition for the undertaking works out. The chief
should in like way have the association aptitudes near to the learning of the most recent robotized
association contraptions, for example, those for the favorable position taking after, asset association,
announcing and different others. The official in addition should be in truth sound with the urgent
particular information to comprehend the specific reasons for intrigue that are fused with the errand
and helper the accomplices on the approach that must be trailed by them.
ICT manages join distinctive information sources and consolidate key snippets of data and
information. Mishandling concerning information confirmation and definitive approachs will be kept
away from just if the manager will consider each such detail. Pack building, bundle encouraged effort
and participation are in like way the limits that must be available in the endeavor supervisor to feature
a sensible disposition towards each one of the accomplices. There must be inspiration in the manager
to make strides toward the momentous practices constantly. Fundamental organization, examine
affirmation, refereeing and essential conclusion are the prime commitments of the supervisor and the
preferred standpoint should have what it takes to helpfully play out the same. It is legitimately
expected that the accomplishment of an undertaking in the space of ICT, everything considered, relies
upon the aptitudes and ability of the Project Manager.
Conclusion
The proposed system will be implemented using the key principles of PMBoK by defining
clear objectives of project along with distinguish roles and responsibilities of the team
members. The group is able to define the strategy in deadline conflicts among team members
by defining a proper communication plan. They are also able to track the progress of project
by having weekly meeting agendas. Learning cycles framed the key areas in which team has
excel itself.
References
Dds,. (2016). Meeting Rules. Retrieved 17 April 2018, from
http://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeeting
Rulespg9-16.pdf
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project

Online Stud Farm Management System (OSFMS)
Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 17 April 2018, from
http://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Mmu,. (2016). A checklist for project managers. Retrieved 17 April 2018, from
http://www2.mmu.ac.uk/media/mmuacuk/content/documents/bit/Project-Checklist-v6.pdf
Openlearn,. (2016). Completing the project. Retrieved 17 April 2018, from
http://www.open.edu/openlearn/money-management/management/business-studies/completing-
the-project/content-section-2.2.1
O'Sullivan, K. (2016). Creating and executing an internal communications plan for knowledge
management systems deployments: Journal of Knowledge Management: Vol 11, No 2. Journal
Of Knowledge Management. Retrieved from
http://www.emeraldinsight.com/doi/abs/10.1108/13673270710738951
Spaho, K. (2016). Organizational Communication. Retrieved 17 April 2018, from
http://www.saycocorporativo.com/saycouk/bij/journal/vol4no2/case_2.pdf
Watt, A. (2016). 15. Communication Planning | Project Management. Opentextbc.ca. Retrieved 17
April 2018, from https://opentextbc.ca/projectmanagement/chapter/chapter-15-communication-
planning-project-management/
Westland, J. (2016). Project Manager. Project Manager. Retrieved 17 April 2018, from
http://projectmanager.com.au/7-critical-skills-for-project-managers/
Appendix 1
Keywords: Team, Communication, design, automated, system
Glossary:
OSFMS: Online Stud Farm Management System

Online Stud Farm Management System (OSFMS)
RWD: Responsive Web Design