Online Stud Farm Management System - Project Management

This project management report is about the development of an online stud farm management system. It includes project overview, objectives, team charter, communication plan, learning cycles, and reflection.

Running head: PROJECT MANAGEMENT
Project Scenario-Online Stud Farm Management System
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Part 1:.........................................................................................................................................2
1.1 Project Name/team/description........................................................................................2
1.2Team Charter.....................................................................................................................3
Part 2:.........................................................................................................................................8
2.1 Learning Cycles...............................................................................................................8
Part 3:.....................................................................................................................................9
3.1 Communication plan........................................................................................................9
Part 4:.......................................................................................................................................11
4.1 Reflection.......................................................................................................................11
Bibliography.............................................................................................................................13

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Part 1:
1.1 Project Name/team/description
Project name
Development of Online Stud Management System is the project name.
Team members
Team Name: Gryffindor
Team Members Role Contact No Email
Namburu Gopichand, Project manager <Please fill> <Please fill>
Alapati Seshu Babu, Team member <Please fill> <Please fill>
Husam Malkavi Team member <Please fill> <Please fill>
Eadakuda Vinay kumar Team member <Please fill> <Please fill>
Project overview
The project is based on the automated management system development for the
organization named “Stud Farm”. The organization manages functions as well as operations
of the business by using manual system including accounting system, record processing
system as well as reservation system. The organization is faces problems and for helping Stud
Farm, Globlex wants to develop an online stud farm management system for the clients of the
organization. Globlex have set number of features as well as steps that are added in the
system for making it useful for the breeders as well as farmers.

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Project description
The main aim is to develop the online management system for the organization stud
Farms for replacing the current system. The features that are proposed by Globlex in order to
incorporate within the online accounting system mainly including breeding features, mobile
features as well as financial features. The system is developed as per the proposed features so
that the breeders can get benefit due to the development of the system. It is identified that the
superiority of the interface helps in breeding process as well as for getting vet examination
outcomes. Furthermore, the breeders as well as farmers can use their phone for booking or for
online making payment online.
The objectives include:
 To replace the system that STUD farm uses for managing its business
 To develop online management system
 To give the opportunity of online payment and booking
1.2Team Charter
Team Members Title Knowledge and
skills inventory
Roles and
responsibilities
Namburu
Gopichand,
Project manager The project manager
mainly have skills of
team management,
risk management as
well as leadership.
They also have
knowledge in the
field of project
Project manager
mainly involves
within OSFMS
project for handling
the project from the
project initiation
phase to the project
closure phase. In

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management
processes as well as
methodologies.
addition to this, they
also provides proper
direction to the
project team
members as per their
job specification.
Alapati Seshu Babu, Team member Alapti is skilled in
system development
and have proper
knowledge in
various types of
programming
languages.
As a team member
Alapti is involved in
the project in order to
develop the online
system successfully
so that the Stud farm
can provide proper
opportunity to the
breeders.
Husam Malkavi Team member The risk manager
includes knowledge
about the processes
of risk management
and they are skilled
in providing
awareness about the
project risks
The risk manager
role is to identify as
well as determine the
challenges that the
project is facing in
finishing the online
system development.
Eadakuda Vinay
kumar
Team member They are mainly
skilled in analyzing
They are involved in
the project for

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requirements, needs
of the project and
they have proper
knowledge in project
requirements as well
as resources.
determining the
requirements of the
project including
human resources as
well as hardware as
well as software
requirements.
Communication plan:
Communication
Type
Frequency/time Location Email and
document
storage
location
Oversight and
accountability
Namburu
Gopichand
(Project
manager)
Once Office Email, audio
conference,
video
conference
The main
requirement of
the meeting is to
goals proper
overview about
the project
including its
objectives.
Alapati Seshu
Babu (Team
member)
Whenever
needed
Office Video
conference,
audio
Aklapti engages
in the meeting
for giving

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conference reasons of delay
if any in
developing the
system of
OSFMS
Husam Malkavi Monthly Conference
hall
Meeting
minutes, email,
video
conference
The reason of
engaging in the
meeting is for
giving details
about the
financial
challenges that
the project is
facing.
Eadakuda Vinay
kumar (Team
member)
Weekly Office premise Video
conference,
email.
Proper update
on weekly basis
is provided for
the project
requirements.
Rules and expectations of team
Previous experience

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Positive experience: I have successfully handles the OSFMS project and completes
the project within the expected due date by mitigating the problems that are obstructing the
project progress.
Negative experience: I faced number of challenges in the project initial stage for
managing the project budget.
Team Values
The project team values are as follows:
 The time of the project should be successfully managed by the team members who
are engaged in the OSFMS project
 The individuals who are engaged in the project must have appropriate knowledge
in risk management
 The members of the project are quite efficient and thus they can do number of
tasks at the same time without creating any problem.
Code of ethics
The code of ethics are elaborated below:
 Proper professional code of conduct must be used
 No project member should be pressurized for doing work beyond their daily target
 Proper behaviour must be expected from the project stakeholders
Rules and expectation
The rules for the team members are provided below:
 The project members must engage in every meeting that is arranged for the team
members

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 The reason of absence must be given before 10 hours from the meeting time
 Legal notice will be given to the team members if they work against the rules and
regulations of the organization
It is expected that the project of OSFMS will be successfully developed within the
time that is expected without any type of problem and it the system will be helpful for the
breeders as well as farmers.
Part 2:
2.1 Learning Cycles
Meeting Organizer Scribe Understanding the
project
Meeting 1 Project manager Project manager Project initiation as
well as management
of various phases of
the project
successfully.
Meeting 2 Team member Team member Giving details about
the resources that the
project needs for the
online system
development.
Meeting 3 Team member Team member Development of
project management
plan
Meeting 4 Project manager Team member Giving details about

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the project needs.
Part 3:
3.1 Communication plan
Stakeholder
Nature
Information to
be shared
Frequency
of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism
(Who) (What) (When) (Where) (Why) (How)
Project
sponsor
The
information
about the
budget that is
needed for
online system
development is
mainly shared.
Once Office
premise
The
information
about the
budget need of
the project is
mainly shared
so that the
project sponsor
approves
appropriate
budget for the
online system
development.
Pdf,
hardcopy,
softcopy
Project
manager
(Namburu
The project
manager
mainly
Monthly Office The main
reason of
sharing the

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Gopichand) engages in
sharing details
about the
monthly status
report to the
higher
authority of the
organization.
details about
the status report
is for providing
assurance to the
higher authority
of Globlex that
the project is
running on the
track.
Team
member
(Eadakuda
Vinay
kumar)
The team
member
engages in the
communication
in order to
share
information
that is mainly
related with the
project
resources
which are
needed for
successfully
executing the
online system
Weekly Room 2.6 The main
reason of
sharing the
information is
to get proper
resources on
time for
developing the
online system
for Stud farm
organization.
Hardcopy,
Softcopy

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development.
Team
member
(Husam
Malkavi)
The team
member
generally
shares details
about the risks
that they are
generally
facing during
execution of
the project.
Whenever
needed
Room 7.8 The main
reason is to
mitigate the
various types of
project
associated
challenges for
avoiding
obstruction
during progress
of the project.
Email,
hardcopy
Part 4:
4.1 Reflection
After engaging within the project, I have gained knowledge that proper leadership
qualities or skills are quite necessary for making the project successfully. However, I have
analyzed that using one style of leadership within project not always helps in achieving
success and therefore it is necessary to change the type of leadership as well as situation for
achieving success. In addition to this, I have learnt that proper coordination with the project
team members generally plays great role in the project. Furthermore, I learnt to help other
team members by giving them proper directions for accomplishing their task. I realized that
before becoming a leader it is necessary for an individual to become colleague as well as
friends with its team members for doing work of the project properly.

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In the profession of IT, the ICT project manager must have appropriate knowledge in
decision making as well as technical skills so that the tasks that are related with the project
can be finished effectively. Both of the above defined attributes are needed by the project
manager for driving the organization or its team members successfully. Proper knowledge in
the administrative skills are also needed for handling the issues that occur in the project even
under the worse situation.

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