Online Stud Farm Management System - Project Management Case Study

This project management case study focuses on the development of Online Stud Farm Management System (OSFMS) for improving the accuracy and efficiency of the organization. It covers the project objectives, team charter, communication plan, and learning cycles. The necessary abilities that ICT project manager requires in context to IT profession are also discussed.

Running head: PROJECT MANAGEMENT
Case Study-Online Stud Farm Management System
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Part 1:.........................................................................................................................................2
1.1 Project name/team/description.........................................................................................2
1.2 Team Charter....................................................................................................................3
Part 2:.........................................................................................................................................8
2.1 Learning Cycles...............................................................................................................8
Part 3:.........................................................................................................................................9
3.1 Communication Plan........................................................................................................9
Part 4:...................................................................................................................................12
4.1 Reflection.......................................................................................................................12
Bibliography.............................................................................................................................13

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Part 1:
1.1 Project name/team/description
Project name
Development of Online Stud Farm Management System (OSFMS) is the name of the
project.
Team
Team Name: Gryffindor
Name of team
members
Role/Title Contact No. E-mail
Namburu
Gopichand,
Project manager <Please fill> <Please fill>
Alapati Seshu Babu, Team member <Please fill> <Please fill>
Husam Malkavi Team member <Please fill> <Please fill>
Eadakuda Vinay
kumar
Team member <Please fill> <Please fill>
Project overview
The paper mainly focusses on the Stud Farms that is located in the rural communities
of NSW. The organization is growing in the past few years and in order to manage its
operation the organization is facing number of challenges due to the use of manual system.
For improving the accuracy as well as efficiency of the organization, Globlex has decided to
invest in the project that mainly engages in developing Online Stud farm management
system. It is identified that for development of the system Globlex generally contracted with

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Virtucon. It is found that the online system will be developed by Globlex for delivering
proper solution on time and in a way that inexpensively meet all the requirements of the
project.
Project description
The development of Online Stud farm Management system for the organization “Stud
Farm” is quite beneficial as the system generally helps in providing proper services to the
farmers as well as breeders by giving the facility on online payment and booking. The system
that is developed not only helps in handling the operations of Stud farm effectively but also
assists in making the process much more accurate as compared to manual system. In addition
to this, the OSFMS including breeding features, financial features as well as mobile features.
The communication that is mainly generated can be proper customised for including proper
corporate branding by the project design team. Furthermore, the system also assists in
tracking all the expenses as well as cost that is related with the system in order to give full
financial reporting options including BAS as well as GST submission.
The project objectives are as follows:
 To develop Online Stud farm management system
 To improve the accuracy as well as efficiency of the current manual system
 To provide facility of online booking and payment
1.2 Team Charter
Skills and knowledge inventory as well as roles and responsibilities of team members
Team Members Title Knowledge and
skills inventory
Roles and
responsibilities
Namburu Project manager The project manager Project manager

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Gopichand, mainly have
knowledge in
various
methodologies of
project management
for developing
project and they are
generally skilled in
handling the entire
project successfully
by mitigating the
issues.
mainly engages in
finishing the project
from the initiation till
final project phase.
They are also
responsible of
managing the project
faces effectively by
mitigating the
challenges.
Alapati Seshu Babu, Team member Alapati is skilled in
analyzing the needs
well as requirements
for the development
of OSFMS.
Alapati is mainly
responsible of
analyzing the needs
as well as resources
that are needed in
order to develop
OSFMS successfully.
Husam Malkavi Team member Husam have
knowledge as well as
skills in determining
the project
challenges that are
mainly related with
Husam is mainly
responsible of
determining project
challenges and by
utilizing risk
management

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the new system
development
strategies, the issues
that are related with
the development of
project is mitigated.
Eadakuda Vinay
kumar
Team member Eadakuda as a team
member is skilled in
planning as well as
executing the project
properly so that the
entire system is
properly developed.
Eadakuda is mainly
responsible of
developing OSFMS
system within the
Stud Farm
organization.
Communication plan
Communication
Type
Frequency/time Location Email and
document
storage
location
Oversight and
accountability
Namburu
Gopichand
(Project
manager)
Once Office Conference
video, Email
The meeting is
mainly arranged
by the project
manager for
discussing about
the project goals
for developing

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IOSFMS system
is successfully
developed.
Alapati Seshu
Babu (Team
member)
Weekly Room 1.4 Audio
conference,
Meeting
minutes
The meeting is
arranged in
order to discuss
about the project
status with the
project
managers for
making sure that
the project is
entirely on
track.
Husam Malkavi Whenever
needed
Room 2.4 Email, Video
conference
The
communication
is undertaken in
order to discuss
about the
challenges as
well as issues
that the project
team members
are facing in
progressing with

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the project.
Eadakuda Vinay
kumar (Team
member)
Monthly Room 2.6 Video
conference,
audio
conference,
email
The
communication
meeting is
arranged in
order to discuss
about the
technical issues
that the team
member is
facing in the
development of
online stud farm
system.
Expectations and rules of team
Previous experience
The positive as well as negative experience of team member is elaborated below:
Positive: The entire project is managed as well as handled effectively so that the
OSFMS system is developed successfully within the expected due date.
Negative: Lot of issues related with communication occur during the project initiation
phase in managing the project.
Team values

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The team values include:
 Project team of OSFMS project must be skilled in managing the time of the
project
 They generally have knowledge and skill in resolving the challenges as well as
issues that are project related
 They must have the capability of doing multiple number of tasks effectively
Code of ethics
The code of ethics that must be followed within the project of OSFMS is provided
below:
 Protection of interest of project team members who are involved in developing the
Online Stud Farm Management system
 Making proper behaviour while interacting with different project stakeholder
 Not creating any type of mental pressure of the project team members for working
more.
Expectations and rules
Rules of the project are provided below:
 All the team members of the project must be present within the team meeting
 If any of the team member is not able to come in the meeting then they must inform
higher authority of the project before 12 hours
 If the team members are not working properly as per their roles then a legal notice
need to be given to them.

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Part 2:
2.1 Learning Cycles
Meeting Organizer Scribe Understanding the
project
Meeting 1 Team member Team member Proper specification
for OSFMS is
provided in detail
Meeting 2 Project manager Project manager Starting the project
and focussing on
various concepts as
well as process of
project management
that are very much
necessary.
Meeting 3 Project manager Team member Creating project
charter for the project
Meeting 4 Team member Team member All the resources that
required for finishing
the project are
analyzed,.
Part 3:
3.1 Communication Plan
Stakeholder
Nature
Information
to be shared
Frequency
of
Location of
information
Purpose of
communication
Mechanism

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information
exchange
exchange
(Who) (What) (When) (Where) (Why) (How)
Sponsor of
the project
Project
status needs
to be shared
including all
the three
project
constraints
like time,
scope and
budget
Monthly Meeting
room
The
information is
shared so that
the sponsor
provides fund
for the
development of
Online stud
farm
Management
system within
the
organization.
Softcopy,
Hardcopy
Project
manager
(Namburu
Gopichand)
The project
manager
generally
shares
information
that is
related with
monthly as
well as
Weekly Room 3.5 The reports are
shared for
tracking the
project in
content to
budget as well
as timeframe.
Email,
hardcopy,
Pdf

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weekly
report of the
project
Team
member
(Eadakuda
Vinay
kumar)
The team
member
shares
information
related with
the
designing as
well as
development
of the
system
Weekly Conference
hall
The information
related with
design and
development is
shared so that
the project
manager can
ensure that the
design of the
system is
developed as
per the
prototype of the
project.
Pdf,
Softcopy,
hardcopy
Team
member
(Husam
Malkavi)
The
information
that are
associated
with
financial as
well as
quality
Whenever
needed
Room 3.4 The information
are mainly
shared so that
proper steps can
be taken for
resolving the
challenges or
problems
Hardcopy,
Pdf,
Softcopy

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PROJECT MANAGEMENT
issues are
shared.
Part 4:
4.1 Reflection
I have analyzed that proper leadership quality is very much essential in order to
manage as well as lead a project successfully, I have realized after undertaking the project of
OSFMS that proper knowledge as well as skills in the various leadership style are quite
helpful in leading the project as per the situation. The team charter for the project is mainly
developed by elaborating all the roles as well as responsibilities of project team members.
My experience as a project leader helps me determining that qualities like competence, team
builder, problem solver, proper communication are very much essential for successfully
finishing the OSFMS project. Additionally, proper capability of managing project is also
essential for making project successful.
The necessary abilities that ICT project manager requires in context to IT profession are as
follows:
Administrative skills: They should be capable of discussing the various project
resources that are very much required for developing the project.
Specialized skills: They should have specialized skills in various types of
programming languages so that they can execute the entire project successfully.

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