Online Stud Farm Management System (OSFMS) - Project Overview and Management

This report discusses the development of an online stud farm management system, including project objectives, team charter, team rules and expectations, learning cycles, and communication plan. The report emphasizes the importance of project management principles, effective communication, and risk management in the successful implementation of the system.

V
Ahmed
Ahmed
Ahmed
Ahmed

Online Stud Farm Management System (OSFMS)
Abstract
This report is prepared by ______ and _____. Together we had worked upon this report that
talks about the development of integrated management system. The system is essentially an
online stud farm management system. The report talks about defining the objectives of the
project and drawing upon a project charter that should effectively help develop this system.
Apart from this, there are other areas of the project management that has been covered in this
report too. The end of the report mentions the learning outcomes for us together.

Online Stud Farm Management System (OSFMS)
Part One
1. Project Name / Team:
Team Name: OSFMS Team of the Globex Corp
S. No Team Member Contact Number Email Role
1 Axd 111-9811-827 [e-mail] Web
Developer
2 Bxd 222-2223-672 [e-mail] UI Designer
2. Project overview
In this project, the team aims at developing a proposed system for managing online student
farm. It will cover hiring of required resources and allocation of required resources and
materials. However, the project will not cover marketing of the project. Also, budget and
finance will be managed by the Virtucon and Globex corp.
3. Project Description
Globex Corp is a company that has taken up the development of Online Student Farm
Management System project. Virtucon and Globex corp has had a long working relationship
and they are together working on to deliver this project. The reason for the development of
this project is to eliminate all the manual process involved in the farm management. The main
goal of the stud management system is automation so both the output of work and the
efficiency at which the staff operates increases.
MOV Statement – The system being developed would in all likelihood increase the overall
efficiency of operation, would make the operation more responsive, agile and will enhance
the quality of operation as well.
b. Project Objectives
 To develop the system with standard coding practices.
 To develop the system covering all functional and non-functional requirements.

Online Stud Farm Management System (OSFMS)
 To develop and deliver the system keeping in-line with ethical and legal regulations.
 To keep the project within the constraints and overall within the standard deviations
specified (Openlearn, 2016).
3. Team Charter
Team Members Role Qualities, roles and skillsets
Axd Web Developer The web developer must possess adequate
programming language skills as well as system
testing skills so as to deliver the project effectively
(Francis & Horine, 2016). Apart from this, they
should also possess time-management and
communication skills.
Bxd UI Developer The web designer must possess sketching and
drawing skills and along with that must’ve an
effective understanding of usability concepts so as
to translate a complex piece of requirement into as
user friendly interface as possible.
4. Team Rules & Expectations
Team Rules  Team collaboration and team playing.
 Adhering to standard ethical principles.
 Information sharing and good communication skills.
 Assisting fellow team mates in activities and tasks.
Expectations
(previous experience)
 Good team communication
 Active participation in team meetings and information sharing
 Unbiased approach towards project development.
 Resolving internal conflicts and disputes.
Values  Honesty
 Competence
 Integrity
 Professional Development

Online Stud Farm Management System (OSFMS)
Code of Ethics  Virtue Ethics : Ethical Theory
 Deontology : Ethical Theory
 Consequentialism : Ethical Theory
Name Signature Date
1. A 17-04-2018
2. B 17-04-2018
Part Two
Learning Cycles
1. Meeting Minutes and Outcome:
Meeting 1
Role Timeline
Organiser
( Web Developer ,
Axd)
Software methodology being recommended
here is agile SCRUM framework. Usage
programming language would be something
like PHP or Java that is highly interoperable.
12 March
2018 week

Online Stud Farm Management System (OSFMS)
Scribe  Ad-hoc like agile methods would be
used for software development.
 PHP would be the main programming
language for the development of stud
farm management system.
Outcomes:
PHP is the main programming language
Methodology for development would be Agile
Meeting 2
Role Timeline
Organiser
(Bxd, UI Developer)
Usage of web design that is responsive
and adheres to the major design
principles.
26 March 2018
week
Scribe  Adhering to principles of the
RWD
 Developing an effective and
simple to use user experience.
Outcome of the meeting:
 Design principles that includes a consistent interface, has a streamlined layout and
provides consistence interface should be the main goals.
 All the use cases that are essential for the project would be done in UML
Meeting 3
Role Timeline
Organiser
(Axd, Web Developer)
 Project risks and risk
management
 Issues in tools and equipment
 Risk treatment and risk
mitigation
02 April 2018 week
Scribe Risk management would ideally

Online Stud Farm Management System (OSFMS)
include assessment, planning,
evaluation, then finally treatment and
control. (Dds, 2016).
Outcomes
 Operational risks would need to be mitigated with the help of providing effective
practice and training sessions to the operational teams.
 The technical risks on the other hand would be mitigated by replacing any technical
tool with provided alternative as well as installing any security patches in order to
recover from the fault.
2. Team Learning Record
Facts that we know Assumptions being made Things that we still don’t
know
Need of an effective risk
management strategy. Need
of robust and interoperable
programming language
Chances of project success
increases dramatically.
Which is the best risk
management strategy?
Which design principles to
be followed
A good design principle
strategy would enhance the
experience greatly.
Which design principle
strategy to be followed?
Learning Cycle
Learning
Cycle1
Risk Management
Strategy
Analysis of
Risk
management
strategies
Project’s chance
of success
increased

Online Stud Farm Management System (OSFMS)
Finalization on
risk
management
Learning
Cycle2
System Design
Design
Principles
Great
enhancement in
user experience

Online Stud Farm Management System (OSFMS)
Part Three
Communication Plan
Project
Objectives(High Level
 To develop stud farm management system as per the client’s
requirements and needs.
 Stritct adherence to highest level of coding standards and
development legal principles (Watt, 2016)
 Maintaining strict project budget and other constraints.
Targeted
Audience(Stakeholder
s
 Suppliers
 End Users
 Project Sponsor
Stakeholder name Sharing of
information
Frequency Location Purpose Mechanism
Project Client Should be
provided with
constant
progress
reports, if any
new
estimations
and if major
or minor
changes are
being done.
Every
Week
Meetings to
be carried
out in tele-
conferencing
rooms
Updating the
stakeholders
about the
progress of
the project
PDF files
would be
uploaded on
a common
sharepoint
intranet site
to update
the
stakeholders
of relevant
details
(Spaho,
2016).
End Users End users Every Meetings In order to The end
Usage of single or multiple
design principle languages

Online Stud Farm Management System (OSFMS)
need to be
updated about
the features
as and when
they are
completed.
week they
should be
updated
about the
features
being
completed
should be
again held in
a tele-
conferencing
equipped
room as the
remote users
would need
those to join
the meeting.
(O'Sullivan,
2016)
gain
responses
from the end
users on
features and
functionality
so that the
same
feedback can
be used to
incorporate
changes into
the existing
system
users would
get the
system
delivered to
them in a
stack of
HTML
pages via
emails.
Suppliers Suppliers
would have a
list of tools
essential for
the current
project.
Suppliers
would be
told about
the updates
in the
system
every
week
through a
method
convenient
to them.
Again for
suppliers
there should
be meeting
rooms that
effectively
helps in
carrying out
the
discussion
and these
meeting
rooms shall
be equipped
with tele
conferring
capabilities.
To make sure
that the
suppliers
have all of
tools that are
needed to
provide the
supply of
materials
A PDF file
with all the
necessary
details shall
be emailed
to them with
all quantity
and
description
related
information.

Online Stud Farm Management System (OSFMS)
Part Four
There are a certain level of aptitudes and qualities that are essential for an ICT Project Manager. The
project manager essentially assigns project work using their teams. An ICT project manager must
have essential business, leadership and most importantly technical skills that helps him manage both
his products as well as teams effectively. The project manager here should begin with motivating their
teams and inspiring them and also imbibing a sense of competitiveness so that they pursue that extra
mile for excellence.
ICT project manager should be skillful in managing resource conflicts. As there would
always be limitations in terms of budgetary resource, human resource and technical tools.
The best project manager would be able to decide quickly in a limited time on how to best
make use of the available resources and have it allocated the best way possible. I also learned
that an ICT project manager must be familiar with multiple platforms and development
methodologies. The Agile methodology is the most famous methodology being followed by
multiple organizations in the world today, so this is something that the project manager
should always be familiar with. However, it should not be limited to this. He should be aware
of the technical intricacies of Agile Development methodology such as what iteration is, what
is scrum, what a sprint is and how to translate changing user requirements into the agile
development methodology and still get the project done.
A business involved with an ICT project tends to be modern and dynamic. One of the crucial
traits that a project manager should possess is the ability to be predictive and have good
forecasting skills. The project manager should be flexible, have good planning skills, should
be adaptive and have greater understanding of working in time-constraint situation. This is
something that is not learned in books, and may not also be common in other disciplines
except for an ICT based project. Hence it’s important that an ICT project manager
understands these. Apart from this, a good communication skill is important for a project
manager, however, it’s more important for an ICT project manager. An ICT project has lots
of minute things and has multiple teams working on variety of different components of the
project. A good project manager would be able to synchronize well with the entire team,

Online Stud Farm Management System (OSFMS)
would be able to understand requirements well from the client and translate it to the
stakeholders and fellow team mates. He must do this back and forth throughout the project
and must also pay attention to the fact that he may need to switch back to explaining a
complex piece of information in a non-technical manner to the clients and must adapt to
different style of explanation to different groups he or she communicates to. In the end, he
should have a good communication strategy in place if the project needs to work out well in
the end.
Risks involved with an ICT project are significantly different compared to say risks involved
in a construction project. The project manager must have predictive and a visionary style of
thinking in order to ascertain risks beforehand and make sure there are workarounds,
mitigation strategy and preventing and coping strategies in place to not only minimize these
risks but also to eliminate them. Finally, I also learned that an ICT project may change over
time and that it’s up to the Project Manager to change and craft the project in a way that it
does not change the project timeline much or impact on budgetary or other constrains of the
project.
Conclusion
The system proposed here would be implemented by making use of project management
principles laid out in the PMBoK guide. This guide would help in framing the project
objectivies as well as help in designing a higher level roles and responsibilities of the overall
team members. The system proposed above would be developed in the aforementioned
budget and other constraints provided that the plan is followed and that risks are managed
effectively and information is communicated well among the teams, the stakeholders and the
suppliers.
References
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project
Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 17 April 2018, from
http://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Mmu,. (2016). A checklist for project managers. Retrieved 17 April 2018, from
http://www2.mmu.ac.uk/media/mmuacuk/content/documents/bit/Project-Checklist-v6.pdf
O'Sullivan, K. (2016). Creating and executing an internal communications plan for knowledge
management systems deployments: Journal of Knowledge Management: Vol 11, No 2. Journal

Online Stud Farm Management System (OSFMS)
Of Knowledge Management. Retrieved from
http://www.emeraldinsight.com/doi/abs/10.1108/13673270710738951
a
Dds,. (2016). Meeting Rules. Retrieved 17 April 2018, from
http://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeeting
Rulespg9-16.pdf
Watt, A. (2016). 15. Communication Planning | Project Management. Opentextbc.ca. Retrieved 17
April 2018, from https://opentextbc.ca/projectmanagement/chapter/chapter-15-communication-
planning-project-management/
Spaho, K. (2016). Organizational Communication. Retrieved 17 April 2018, from
http://www.saycocorporativo.com/saycouk/bij/journal/vol4no2/case_2.pdf
Openlearn,. (2016). Completing the project. Retrieved 17 April 2018, from
http://www.open.edu/openlearn/money-management/management/business-studies/completing-
the-project/content-section-2.2.1
Appendix 1
Keywords: Team, Communication, design, automated, system
Glossary:
OSFMS: Online Stud Farm Management System
RWD: Responsive Web Design

Online Stud Farm Management System (OSFMS)