Online Stud Farm Management System - Project Management Case Study

This project management case study discusses the development of an Online Stud Farm Management System for Globlex. It covers team charter, communication plan, learning cycles, and reflection. The report highlights the skills and knowledge inventory, roles and responsibilities, team communication, team values, and code of ethics. The communication plan includes stakeholders, information to be shared, frequency, location, purpose, and mechanism of communication. The reflection section discusses leadership styles, project management methodologies, and skills required for ICT project managers.

Running head: PROJECT MANAGEMENT
Case Study- Online Stud Farm management System
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Part 1:.........................................................................................................................................2
1.1 Project Name/Team Description......................................................................................2
1.2 Team charter.....................................................................................................................3
1.3 Team expectations and rules............................................................................................9
Part 2........................................................................................................................................10
2.1 Learning cycles..............................................................................................................10
Part 3........................................................................................................................................11
3.1 Communication plan......................................................................................................11
Part 4........................................................................................................................................12
4.1 Reflection.......................................................................................................................12
Bibliography.............................................................................................................................14

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Part 1:
1.1 Project Name/Team Description
Project Name
The project name is “implementation of Online Stud Farm management System”.
List of project team
The list of project team members are provided in the list below:
Team Name:
Team Members Role Contact No Email
Angela Henderson Business analyst <Please Fill> [e-mail]
m
Marcus Little Database developer <Please fill> [e-mail]
m
Mathias Lang Project manger <Please fill> Mathias@mail.c
om
Jenny Watson System developer and
analyst
<Please Fill> [e-mail]
Overview of the project
The project mainly focusses on developing an Online Stud Farm management system
(OSFMS) for the organization Globlex for replacing the current manual system that is
utilized for managing the business operation. It is identified that the development of online
stud farm management system will be helpful in enabling online booking for different types
of breeding services as well as for maintaining a record of breed for ensuring that the
objectives of breeding that is basically dependent on International as well as Australian
standards is successfully achieved. For achieving this, project team members of Globlex,

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utilizes number of methodologies that are associated with project management. The project
mainly utilizes agile project methodology for successful developing the Online Stud Farm
management system.
This report mainly covers team charter, communication plan, team meetings, learning
cycles as well as reflection that generally elaborates the techniques, skills as well as
methodologies that are needed for ICT project manager in the profession of IT.
Description of the Project
The paper mainly reflects on the development of Online Stud Farm management
system for the organization in order to provide proper facility of booking as well as for
making payment to the breeders as well as to the farmers through any online platform. The
system that will be developed by Globlex for helping farmers and breeders generally will
store information as well as details about the breeders. In addition to this, it will be helpful in
retaining proper platform so that the breeders can properly make contact with the manager.
Furthermore, the system has appropriate mobile features that generally helps in providing
easy as well as quick procedures of recording.
1.2 Team charter
Skills and knowledge inventory
Name Role Skills and knowledge
inventory
Angela Henderson Business analyst The business analyst are
mainly skilled in identifying
the requirements as well as
needs of the project by
aligning the project with the

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business needs.
Marcus Little Database developer They generally have
technical skills as well as
knowledge in the field of
programming, integration as
well as database
development.
Mathias Lang Project manger The project manager is the
individual who have
knowledge as well as skills
in context to project
management so that they can
easily handle the project.
Jenny Watson System developer and
analyst
They generally have
knowledge as well as skills
in technical field, testing,
system analysis as well as in
providing recommendations
for the making improvement
within the system.
Roles and responsibilities

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Name Role Responsibilities
Angela Henderson Business analyst Business analyst generally
develops solutions to the
problems that the business
or organization is facing.
Marcus Little Database developer The database developer is
mainly responsible of
evaluating as well as
advising on the all the
various technology related
components like hardware,
networking needs,
management systems and
software for developing the
online stud management
system successfully.
Mathias Lang Project manger The project manager is the
individual who generally
plays a great role within the
project from the initiation
till the project closure phase
for managing as well as
handling the various
activities are associated with
the project. They also

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designs appropriate
standards of project
management within the
project by maintain as well
as preparing various project
stages. In addition to this,
the project manager also
assists in managing their
risks that re related with
project.
Jenny Watson System developer and
analyst
They are mainly responsible
of developing as well as
integrating disparate parts of
various system including the
back end, financial system,
database as well as front
end.
Team communication
Communication
Type
Frequency/time Location Email and
document
storage
location
Oversight and
accountability
Email Weekly Office Email The
communication

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is mainly
undertaken in
order to know
about the status
of the project on
a weekly basis
for making sure
that the entire
project will be
successfully
executed within
the expected due
date.
Project status
report
Monthly Conference
hall
Meeting, video
conference
The
communication
is undertaken
between team
leaders as well
as project
manager in
order to give
status report to
the project
managers so that
they can reflect

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on the time as
well as budget
that is required
for finishing the
project.
Team leader
meeting
Whenever
required
Conference
hall
Video
conference
This meeting is
mainly arranged
for
communicating
about the project
related
challenges as
well as issues
which can create
obstruction in
the project
progress.
Kick off meeting Once Office Face to face This meeting is
mainly arranged
in order to
communicate
about the goals
as well as
project
objectives so

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that the project
team member
can get idea
about the
objectives of the
project.
1.3 Team expectations and rules
Individual work for project manager
As a project manager, I work effectively in executing the project of OSFMS within
the expected due date by resolving the project challenges. In addition to this, I work with
team members and provide them proper direction as well as advice on proper management of
work. In addition to this, I also worked hard, for resolving the conflicts that are associated
with the project. On the other hand, I have faced lot of challenges as well as issues in
communication with the stakeholders of the project initially and due to which I faced lot of
issues in managing and completing work of the project. In addition to this, I gained
appropriate knowledge as well as skills especially in ensuring team conflicts as well as team
dynamics for managing the project appropriately in the future.
Individual work for database developer
As a database developer, I work effectively on the project in context to database
technologies. I have successfully developed the database of the system by focussing on
routine support as well as maintenance for the OSFMS system. In addition to this I properly
focussed on improving the database by expanding its functionality from time to time. Coming
to my negative experiences, I have faced lot of problems as well as difficulties in debugging
code in the initial stage of database development. I struggled a lot and lastly able to debug the

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code. In addition to this, I have learnt to manage time effectively while working in a group.
Furthermore, I have also gained lot of technical knowledge that I can utilize in my future
projects.
Individual work for system analyst and developer
As a system analyst, I work successfully with this project by involving myself in
reviewing, determining as modifying system needs which generally includes testing,
debugging, coding as well as installing. In addition to this, I work effectively within the
project to complete it within the expected deadline. However, I am also got some negative
experiences from this project. Ehen I started the project, I wasted around 1 week in coding
but I failed. Lastly I achieved to generate code successfully which helps in development of
the system on proper time. In addition to this, I have realized the significance of team
collaboration while working with team members of the project and analyzed that proper team
collaboration is needed for making the entire project successfully. Furthermore I have
analyzed the importance of proper time management for achieving the goals as well as
objectives of the project.
Team values
The values of the team mainly includes:
 Proper collaboration and cooperation
 Proper communication
 Proper motivation and leadership
 Team commitment
Code of ethics
 Originality and integrity

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 Proper behaviour
 Protecting interest of stakeholders
Rules and expectations
 Weekly meetings with the team members with around 90% attendance
 Proper contribution to the project
 Abiding problems of team as well as conflicting resolution
Part 2
2.1 Learning cycles
Meeting Date Organizer Scribe Meeting outcome
22/04/2018 Project manager Business analyst Identifying needs
and requirements for
the development of
online stud
management system
26 /04/2018 Project manager Project manager Gives idea about the
project
conceptualization as
well as initialization
28/04/2018 Project manager Business analyst Development of
project charter for the
project.

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Part 3
3.1 Communication plan
Stakeholder
name
Information
to be shared
Frequency
of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism
(Who) (What) (When) (Where) (Why) (How)
Database
developer
The
database
developer
provides
information
that is
associated
with
technical
issues within
the system.
Whenever
required
Project
office
The information
is delivered for
mitigating the
technical issues
associated with
stud farm
management
system.
Email, pdf
Business
analyst
The
business
analyst
discusses
about the
various
requirements
Monthly Project
office
The information
is
communicated
for proper
development of
the system.
Email, pdf

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as well as
needs of the
project.
CEO of
Globlex
The CEO
shares
inform about
the design
details of the
system that
is required
to be
developed
for the
organization
Globlex.
Weekly Client
premises
In order to give
details as well
as information
about how the
design will be
executed as well
as designed
Hard copy,
pdf, emails.
Part 4
4.1 Reflection
From this project I have analyzed that leadership styles generally needs proper skills
as well as knowledge for making the project successful. This style of leadership within the
project is quite sufficient in order to run the projects quite successfully. I believe that a leader
must need to lead the project by giving proper direction to the team members of the project
about their job as well as responsibilities in the project. However while undertaking this
project, I have learnt that leadership is fluid that means that a leader needs to change their
style depending on the situation. In addition to this, this project has taught me how to achieve
proper ideas from their various team members of the project in order to synthesize them for

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developing proper common goal of the project. I have also realized the significance of
communication as well as conflict management within the project.
In the ICT profession, a project manager will generally need proper skills as well as
knowledge in project management in order to handle the project effectively. Proper
knowledge in project management methodologies are required by the project manager so that
they can utilize appropriate methodology of project management as per the project type.
The project manager generally requires proper soft skills including new technologies, system
integration as well as system. In addition to this, it is very much important for ICT project
manager to have proper excellent skills in project negotiations so that they can applied in
various analytical skills. Excellent organizational as well as management skills are very much
indispensable as it assists providing proper opportunity to work with the team members
independently.

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