Online Stud Farm Management System Development

information technology
Online Stud Farm Management System
<<Your Student ID>> - <<Your Name>>
[Email address]
Abstract
This project is based on the development of an online stud farm management
system that will provide the stud farms with automated, efficient and error free
management system.

Part One
1. Project Name / Team: (Team)
Team Name: Team Name (A name that would be professional and appropriate)
S. No Team Member Contact
Number
Email Role
1 PLEASE FILL
2 PLEASE FILL
3 PLEASE FILL
4 PLEASE FILL
https://hbr.org/2016/11/five-critical-roles-in-project-management
2. PROJECT OVERVIEW – (Individual Work)
The case study project is set out to establish an online management system for providing automated features
for stud farms. Currently, the management procedures in stud farms are all handled manually i.e. from
registrations of services to management of payments and funds – all are done manually. Not only this process
consumes too much time but also it is very error prone due to manual handling. Furthermore, deployment of
manual labor for all the business processes also requires high amount of expenses in order to pay the wages of
the deployed personnel. On the other hand, the online management system will only require small amount of
maintenance costs and will also remove manual labor and all the errors and additional work time of the
manually handled process.
3. PROJECT DESCRIPTION & OBJECTIVES – Individual work
The project has been approved by Globex in order to develop the online management system for stud farms.
Globex wants to build up a new business plan on the developed system and hence, implementation of the
necessary features in the system is necessary in order to achieve business viability in the later stages. The main
features of the system includes a business portal for the stud farms through which they can perform a number
of business operations like service info display, space for online booking, online payment gateway and others.
Accordingly, the objectives of the project are set as follows.
 To propose an alternate system to replace the current manually operated system at the stud farms.
 To develop an online stud farm management system for providing a wide range of benefits to the
stud farms
 To use a specific budget and time schedule in order to complete the entire project
 To design the management system that will be commercially successful in terms of price as well as
design
4. TEAM CHARTER – Team Work
Team Members Role Skills and Knowledge Inventory
PLEASE FILL Project Manager Leadership skills, project management skills, ability to take
critical decisions in the project
PLEASE FILL Researcher Sufficient knowledge about various literary sources, ability
to extract important data from literature
PLEASE FILL Communications Good verbal and communication skills and vocabulary,
ability to clearly pass on the ideas to another person
PLEASE FILL Analyst Analytic skills, ability to use data analysis results to prepare
next plans

Role Roles and Responsibilities
Project Manager To manage the project and lead team members to accomplish their duties in the
project, take critical decisions to enhance the project
Researcher To access literary sources from online libraries and other sources, collect data
needed for the project
Communications To communicate with project supervisor and other stakeholder groups
Analyst To analyze the collected data and prepare project plan and other details
accordingly
https://www.villanovau.com/resources/project-management/project-team-roles-and-responsibilities/
#.WsQelKhuaUk
5. Team Communications : Team Work – (I need to see at the least 3 meetings listed here)
Communication
Type
Frequency / Time Location Emails and Document Storage
location
Face to Face Daily End of Day Project Team Room Project room for daily entry of
data
Email with attached
budget
requirements
document
Before the start of the
project
Finance Department Project folder in the computer
Reporting via
Email / Project
Report
Daily / Weekly Project Supervisor’s
Office
Project Progress Report
Document / To be kept at the
supervisor’s office and
regularly updated and audited
6. Team Rules & Expectations
Individual Work
o I had mixed experiences from projects in which I worked before. While sometimes had some
positive experiences, sometimes I also experienced negative experiences both of which
helped me learn about performing my duties as well as coordinate with the team to
successfully accomplish all the deliverables of the project.
o For the positive part, I learnt various skills that are necessary for working in a project. I learnt
to efficient handle time limits by preparing work schedules during the course of the project. I
also learnt to use the resources allotted in the project efficiently to achieve the outcomes
required from the project.
o For the negative part, I faced some difficult challenges that I could not always solve alone. In
these moments, I asked for help from my team members and not always I got sufficient help
from them. From these incidents, I learnt to enhance my problem solving skills so that I did
not have to depend on other team members of the project.
Team Work
o Team Values – During the planning phase of the project, we the team members agreed upon
certain team values that we needed to follow throughout the entire course of the project.
Some of the main team values that we agreed upon included coordination among all the
team members, display of professionalism and positive behavior with each other and
emphasize on team integrity more than anything.

o Code of Ethics – Each team member must abide by all the codes of ethics and
professionalism as set by the university. Violation of any of the codes or showing
unprofessional behavior will incur strong penalties.
o Rules and Expectations – During the course of the project, the team members need to follow
some rules and expectations that are listed as follows.
 There should be no conflict between the team members and no personal rivalry allowed
inside the team during project work.
 All team members should be present during team meetings.
 Each and every member of the team should contribute equally to the project. At the end of
each day, each team member should send daily report to the project supervisor that will
include the duties performed by the member in that particular day.
https://www.pmi.org/learning/library/ground-rules-high-performing-team-9338
 Signatures – Insert the electronic signature of all the team members here. This will indicate an
understanding and agreement to the rules and expectations as specified in the points above.
______________________ ________________
______________________ ________________
______________________ ________________
______________________ ________________
Signature Date
Part Two:
1. Learning Cycles – I need to see at the least 3 meetings. I have facilitated 3 meetings.. – Team Work
Learning cycles give structure to your team meetings and accountability for when you and your team work
outside of the meeting schedule
Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles – the
organiser and the scribe:
Role Date/Time&
Attendees
Organiser
Name, Project Manager
He will organize the project regarding discussion of
new project ideas and other requirements and will
seek opinions of other team members
12 March 2018
week
Scribe
Name, Researcher
He will note down the decisions taken during the
meeting and will also provide necessary inputs and
ideas in the context of the topic of discussion in the
meeting
Outcome of the meeting:
In the first meeting, the project planning was done and a suitable project roadmap was determined by the
discussion between all the team members involved in the project. This roadmap included project schedule,
budget, scope and others.

(Change the role for meeting 2)
Meeting 2(Team)
Role Date/Time&
Attendees
Organiser
Name, Researcher
He will organize the project regarding discussion
of new project ideas and other requirements and
will seek opinions of other team members
26 March 2018
week
Scribe
Name, Analyst
He will note down the decisions taken during the
meeting and will also provide necessary inputs
and ideas in the context of the topic of discussion
in the meeting
Outcome of the meeting:
In this meeting, specific roles were allocated between the team members associated with the project.
Furthermore, the project charter was fully developed and submitted to the project supervisor for approval.
(Change the role for meeting 3)
Meeting 3(Team)
Role Date/Time& Attendees
Organiser
Name, Analyst
He will organize the project regarding
discussion of new project ideas and other
requirements and will seek opinions of other
team members
02 April 2018 week
Eg. Wednesday, 4 April
2018
Scribe
Name, Project Manager
He will note down the decisions taken during
the meeting and will also provide necessary
inputs and ideas in the context of the topic
of discussion in the meeting
Outcome of the meeting:
In this meeting, the progress of the project was discussed and new ideas were introduced for the later part
of the project. Furthermore, the project report was updated and shown to supervisor for further
instructions.
• Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal
responsibility.
Using peer learning and reflections, document your understanding of the project at this point in time in a table
format.
Note: it is likely at this early stage of the project that you will write down very few facts. You will have a few
more assumptions and probably a larger list of questions to be answered. Seek answers to your questions, and
show the iteration of learning cycles as you gain a deeper understanding.
2. Team Learning Record (Individual)
(Using peer learning and reflections, document your understanding of the project)
What we know
(Facts)
What we think we know
(Assumptions)
What we don’t know
(Questions to be Answered)
This project will deliver an online
stud farm management system
The project can be completed
within allotted time and budget
Any risks and subtle challenges
associated with the project

For this project, a new software
system will have to be developed
Development of business portal
with all the required functions is
sufficient
Whether the new system will be
accepted by stud farms
Globex will provide the funds for
project and Virtucon will work on
the same
Virtucon will complete the entire
project as per the contract
Whether Virtucon will be able to
complete and meet all terms of
the contract
The developed system has to be
commercially viable
All the features will benefit the
stud farms
Whether there are some
additional features required by
stud farms
(Each cycle provides the opportunity to challenge framing assumptions, create new understanding & find
radical solutions)

Learning Cycle1
Understand Problem
Plan
Act
Reflect and Learn
Learning Cycle1
Understand Problem
Plan
Act
Reflect and Learn
Learning Cycle (Individual)

Part Three:
Communication Plan – Team Work
As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate
communication plan. You can add in more columns based on the discussions during the lecture on stakeholder
management and communication plan.
Stakeholder
name
Information to
be shared
Frequency of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism for
communication
Hardcopy, pdf, ppt,
word, email, etc
Who What When Where Why How
Project
Manager
Project update Weekly Office Project reporting Face to Face,
Email
Chief IT Officer IT
requirements
Before start of
project
Project lab Need for tech
support
Face to Face
Funds
Manager
Need for funds As required Finance
department
Need for budget
allocation
Finance Sheet
Project
Supervisor
Request for
supervision
As required Supervisor’s Need for changes
in project
Face to Face
Resource
Manager
Need for
resources for
project
Before start of
project
Meeting room Need for
resources
List of
Requirements
Part Four:
Reflection – Individual Work
This particular project has provided me a lot of knowledge and skills needed to perform project management
activities as well as overcome challenges in this field. Before this project, I had gathered some knowledge
regarding project management including development of project scope, schedule, budget and others.
However, in this project, I got the opportunity to apply these skills in practical environment. During this
process, I faced some technical problems and difficulties that were hard for me to overcome within short
period of time. However, I determined that if the problems were unsolvable, my team members could assist
me in solving these problems. Accordingly, whenever I encountered a problem, I first determined whether I
could solve it or not. When it was too complex and difficult, I asked my team mates for assisting me in solving
the problem. I got sufficient amount of help from my team mates regarding the same. In return, I also assisted
them during the challenges they faced, building up effective team work and team coordination throughout the
course of the project. Furthermore, I learnt about professionalism that is required while working in any project
and I believe the knowledge and skills that I developed in the project will help me in my career in the near
future.
Conclusion:
This report is used to develop an effective team charter for the proposed project. The main objective of the
project is to be develop an online stud farm management system and accordingly, team work is necessary to

achieve the desired outcome. In addition to setting the project objectives, suitable team attributes like rules
and expectations, personal and team duties, communication plan, stakeholder plans and others have been set
in this project charter.
Part Five: Team and Individual Work
References –
Binder, J. (2016). Global project management: communication, collaboration and management across borders.
Routledge.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with
each other. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project
Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Prager, K., Creaney, R. & Lorenzo-Arribas, A. (2017). Criteria for a system level evaluation of farm advisory
services. Land Use Policy, 61, pp.86-98.
Lane, E.A., Bijnen, M.L.J., Osborne, M., More, S.J., Henderson, I.S.F., Duffy, P. & Crowe, M.A. (2016). Key factors
affecting reproductive success of thoroughbred mares and stallions on a commercial stud
farm. Reproduction in Domestic Animals, 51(2), pp.181-187.
Hagihara, K., Kawaguchi, N. & Kawamura, N. (2017). Rural Planning: Sustainable Management in Collaborative
Activities. In Labor Forces and Landscape Management (pp. 391-406). Springer, Singapore.
Rationale
This assessment meets the following learning outcomes:
 be able to identify, critically analyse, reflect on and synthesise the key elements of the IT project
management framework, including project stakeholders, communication management, the project
management knowledge areas, common tools and techniques, and project success factors;
 be able to critically analyse the role of IT project management within a professional workplace, from
the viewpoint of the member/leader of the project team;
 be able to research and critically evaluate how a practising IT project manager applies IT project
management techniques, project management skills, methods and software tools in the IT industry;

 be able to understand and apply appropriate communication practices within a project management
context;
 be able to research and apply established IT project management principles, skills and techniques to a
case study.
Marking criteria
Criterion High Distinction Distinction Credit Pass Fail
Identifies the
specifics of the
project team and
provides a full
description of
the objectives.
(5 Marks)
All required
project steps
extensively
identified and
accurately
contextualised for
the selected
project.
All required
project steps are
correctly identified
and are applied to
the selected
project with some
contextualisation.
All required
project steps are
correctly
identified and
are applied to
the selected
project.
Most required
project steps are
correctly
identified and
applied to the
selected
project.
Multiple project
steps are missing
or not applied to
the selected
project.
Produces a team
charter and
includes
reference to all
points of
reference as
specified in the
assessment, and
presents the
work in a
document.
(10 Marks)
All requirements
associated with
the team charter
are thoroughly
analysed,
identified, and
clearly defined
against the points
of reference.
Information is
comprehensively
and logically
documented.
All requirements
associated with the
team charter are
accurately
analysed and
identified,
highlighting key
points of
reference.
Information is
clearly
documented.
Most
requirements
associated with
the team charter
are correctly
analysed, and
identified with
some linkages to
the points of
references. The
information is
documented.
Key
requirements
associated with
the team charter
requirements
are correctly
identified and
documented.
Key
requirements
associated with
the team charter
requirements
have not been
identified.
The Learning
Cycle is
completed
according to the
roles of the
group.
(25 Marks)
The Learning Cycle
correctly
addresses all
project
requirements and
documents the
roles of the group
fully.
The Learning Cycle
correctly addresses
most project
requirements and
documents the
roles of the group
well.
The Learning
Cycle correctly
addresses all key
project
requirements
and documents
the roles of the
group
adequately.
The Learning
Cycle correctly
addresses all key
project
requirements
and documents
the roles of the
group.
The Learning
Cycle fails to
correctly address
one or more
essential project
requirements
and does not
document the
roles of the
group.
A
Communication
Plan is
completed that
identifies all
relevant
stakeholders.
(25 Marks)
All stakeholders
are identified and
comprehensively
and accurately
documented in
the
Communication
Plan.
All stakeholders
are identified and
well documented
in the
Communication
Plan.
Most
stakeholders are
correctly
identified and
documented in
the
Communication
Plan.
Some
stakeholders are
identified and
documented in
the
Communication
Plan.
Key stakeholders
have not been
identified or
documented in
the
Communication
Plan.
A final reflection
is completed
containing
reference to all
specified areas.
A well-structured,
professionally
communicated
reflection with
detailed reference
to all specified
The sequence and
communication of
the reflection is
good with
appropriate
reference to all
The sequence of
the reflection is
generally well
organised but
more clarity of
communication
The reflection is
loosely
connected,
transitions lack
clarity.
Ineffective
No apparent
logical order of
reflection with
unclear focus.
Little or no use
of reference to

Criterion High Distinction Distinction Credit Pass Fail
(30 Marks) areas. specified areas.
is required in
terms of
addressing all
areas.
reference to all
specified areas. specified areas.
Referencing of
sources (APA 6th
ed citation) to
reinforce
findings.
(5 Marks)
All written
evidence is
professionally
communicated
using correct
referencing.
All written
information is
good with
appropriate
referencing.
All written
information is
generally well
organised but
more clarity of
communication
is required in
terms of
referencing.
All written
content is
loosely
connected, and
there is
ineffective use
of referencing.
No apparent
logical order of
written content,
and there is a
lack of
referencing.