Online Stud Farm Management System - Doc

Running Head: PROJECT MANAGEMENT
Project Management: Online Stud Farm Management System
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Table of Contents
Part One: Measurable Organization Value......................................................................................2
Part Two: Scope Management Plan.................................................................................................3
Part Three: Project Schedule...........................................................................................................5
Part Four: Project Risk Analysis and Plan.....................................................................................11
Part Five: Quality Management Plan.............................................................................................12
Part Six: Annotated Bibliography..................................................................................................13
Bibliography..................................................................................................................................16

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Part One: Measurable Organization Value
Measurable Organization Value (in short, MOV) is a particular standard or goal that an
organization desires to reach at the end of a project. Generally, MOV is not limited to one
specific goal or objective; rather it has a number of goals and objectives that has to be fulfilled
during the course of the project. Generally, the MOV of a project is determined using some
specific areas of the project that are described below in terms of the online stud management
farm project.
i. Area of Impact – The desired areas of impact for this project are finances and
customer. Firstly, Globex wants to set up a strong and sustainable business with
the new stud farm management system by meeting the requirements of the stud
farm managers. A sustainable business with the stud farm management system
will ensure a stable income for the company that can further build on in the future.
Secondly, the area of impact is also the customers i.e. the stud farm managers.
Globex has identified the main issues and problems faced by the stud farm
managers while running the manual process at the farms. Hence, Globex is
looking to address these issues by developing the stud farm management system.
Thus, this particular project is based strongly on addressing customer
requirements and issues.
ii. Value – There are certain values of new business proposition that Globex wants
to follow as a part of the project strategy. These values include better, cheaper,
faster and do more. The new farm management system must have these attributes

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and advantages over existing system so that the company can reach its desired
value.
iii. Metric – The project outcome for the stud farm management system will be
judged on the basis two specific metrics – quality and price. The quality metric
will include the overall usability of the system that will include all the
requirements of the stud farm managers. On the other hand, the price of the
software should be reasonable so that the stud farm managers are not discouraged
for buying the product.
iv. Timeframe – The projected timeframe for achieving the MOV for the project is
approximately five and a half months.
v. MOV Summary – The project aims to deliver an online stud farm management
system by fulfilling all the necessary requirements like features to be used by the
farm managers, suitable business strategy and others.
Part Two: Scope Management Plan
Scope is defined as the list of specific requirements that need to be fulfilled at the end of
project. The scope of this particular project includes the following requirements.
 Installation of necessary software and software platforms for development
 Development of online stud farm management system
 Addition of proposed features in the system
 Preparing a suitable business plan for the management plan
There are two types of resources to be utilized in this project – human and material
resources. The human resources are listed along with their hourly charges as follows.

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Resource
Name
Type
Max.
Units
Std. Rate Ovt. Rate Cost/Use Accrue At
Base
Calendar
Project
Manager
Work 100% $125.00/hr $0.00/hr $0.00 Prorated Standard
Finance
Manager
Work 100% $105.00/hr $0.00/hr $0.00 Prorated Standard
IT Analyst Work 100% $80.00/hr $0.00/hr $0.00 Prorated Standard
System
Developer
Work 100% $55.00/hr $0.00/hr $0.00 Prorated Standard
System Tester Work 100% $55.00/hr $0.00/hr $0.00 Prorated Standard
Resource
Manager
Work 100% $50.00/hr $0.00/hr $0.00 Prorated Standard
Technical
Writer
Work 100% $45.00/hr $0.00/hr $0.00 Prorated Standard
The material resources and their estimated costs are listed in the following table.
Material Resources Estimated Cost
Hardware $15,000
Software $10,000
Peripherals $2500
Room and Other Technical Requirements (e.g. $2500

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internet connection, training, facilities)
TOTAL $30,000
Part Three: Project Schedule
In order to develop the work breakdown structure (WBS) for the project, the schedule is
prepared using Gantt chart as follows.
Figure 1: Gantt Chart of the Project
(Source: Created by Author)
From this schedule, the work breakdown structure of the project is shown as follows.

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Figure 2: Work Breakdown Structure of the Project
(Source: Created by Author)
The cost of the project is determined using bottom up estimating as per the following
table.
Task Name Resource Names Cost
Online Stud Farm Management
System
$88,200.00
Starting of the Project $17,360.00
Meeting and Discussions
Finance Manager, IT Analyst,
Project Manager
$4,960.00
Reach Agreement for Project
Finance Manager, IT Analyst,
Project Manager
$2,480.00
Survey Requirements Finance Manager, IT Analyst, $4,960.00

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Project Manager
Develop List of Proposed
Features of the System
Finance Manager, IT Analyst,
Project Manager
$4,960.00
Approval of Project Project Manager $0.00
Planning of the Project $19,160.00
Project Plan and Business
Case
$13,160.00
Create Project Charter IT Analyst, Project Manager $4,920.00
List Scope of Project IT Analyst, Project Manager $1,640.00
Create Work Breakdown
Structure
IT Analyst, Project Manager $1,640.00
Estimate Schedule Using
Gantt Chart
IT Analyst, Project Manager $1,640.00
Allocate Resources in Gantt
Chart
IT Analyst, Project Manager $1,640.00
Estimate Budget for the
Project
Finance Manager $1,680.00

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Confirm Project with
Globex
Project Manager $0.00
Additional Requirements
and Aspects of Project
$6,000.00
Determine MOV Project Manager $1,000.00
Develop Stakeholder Matrix Project Manager $1,000.00
Develop Communication
Plan for Stakeholders
Project Manager $500.00
Determine Risk Using Risk
Register
Project Manager $500.00
Determine Quality Standards
Required
Project Manager $3,000.00
Submit Final Project Plan to
Globex
Project Manager $0.00
Execution of the Project $41,320.00
Study Requirements of the
System
Project Manager $3,000.00

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Divide Roles between Project
Team Members
Project Manager $2,000.00
Procure Hardware and
Software for Project
Resource Manager $2,000.00
Start Designing $23,320.00
Install Required Hardware System Developer $1,320.00
Install Required Software System Developer $2,200.00
Develop the System and the
User Portal
System Developer $13,200.00
Develop GUI System Developer $6,600.00
Risk Management $6,160.00
Risk Testing of the System System Tester $2,640.00
Remove Bugs and Errors System Tester $2,200.00
Address System Glitches System Tester $1,320.00
Testing of the System System Tester $2,640.00
Training of Globex Employees
and Stud Farm Managers
System Tester $2,200.00
Go Live IT Analyst, System Developer $0.00

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Closing of Project and Sign
Off
$10,360.00
Complete Project
Documentation
Technical Writer $1,080.00
Handover the Project to
Globex
System Developer $880.00
Project Review and Appraisal IT Analyst $1,280.00
Conduct Reflection on Project Project Manager $3,000.00
Stakeholder Signoff
Finance Manager, IT Analyst,
Technical Writer, System
Developer, Resource Manager,
Project Manager, System Tester
$4,120.00
Additionally, the time phased budget of the project is shown in the following diagram.

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2 3 4
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$40,000.00
$45,000.00
$50,000.00
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
$100,000.00
Cost Cumulative Cost
Figure 3: Time Phased Budget
(Source: Created by Author)
Part Four: Project Risk Analysis and Plan
Some of the assumptions made about the project are as follows.
The project will be completed within the estimated budget.
The proposed time schedule is sufficient for the project.
The training session is sufficient for training the stud farm managers regarding
handling of the system.
The risks associated with the project are identified using the risk framework as follows.
Risk Responsible Stakeholder Management Plan
System requirements not
identified
IT Analyst Conduct survey as well as
consult with farm managers to

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determine all requirements
Scope Creep Project Manager Identify project scope accurately
using project charter
Technical Requirements Not
Fulfilled
IT Analyst, Resource Manager Hire reliable supplier and procure
necessary resources at suitable
price
Budget Overshoot Finance Manager Conduct bottom up estimation
during project planning
Missing Reports in Project
Documentation
Technical Writer Update project document daily
during the execution of the
project
Part Five: Quality Management Plan
The team’s philosophy to deliver the best quality product to the client is to fulfill all the
requirements of the system and test the system and remove any types of bugs and errors.
Verification Activities – In order to verify the quality, the client will be visited by a
technical expert every month to check whether the system is running according to plan. If any
errors are detected, it will be solved immediately using suitable patches.
Validation Activities – Remote monitoring is to be done to ensure the systems are
running successfully in the stud farms. Furthermore, during the project, system testing is to be
done to ensure there are no existing errors and glitches.

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Part Six: Annotated Bibliography
Article 1: Ptak, C. A., & Schragenheim, E. (2016). ERP: tools, techniques, and applications
for integrating the supply chain. Crc Press.
According to the authors, project evaluation is as necessary in the process as the planning
phase. While in the project planning phase, the list of requirements is determined, in the
evaluation phase, it is checked whether all the requirements have been fulfilled or not. If it is
found that some of the requirements are still not met, the project is sent back to the execution
phase. On the other hand, if all requirements are met, the project document is signed off and the
project is officially closed by the project manager.
Article 2: Weiss, J., Newell, S., & Swan, J. (2017, January). Introduction to IT and project
management minitrack. In Proceedings of the 50th Hawaii International Conference on
System Sciences.
As per the authors, the project manager is solely responsible for ensuring project
evaluation is done after the project is handed over by the project team. However, the project is to
be evaluated by all the stakeholders involved including the project team who will recheck the
requirements to ensure all have been met in the project. On the other hand, the project supervisor
or analyst will determine whether the project has met the quality standards set during the start of
the project.
Article 3: Verzuh, E. (2015). The fast forward MBA in project management. John Wiley &
Sons.
The authors have discussed about the method for project evaluation process. As per the
authors, after the project is handed over, the project team is expected to submit a project report

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document that includes all the activities and technical implementations done in the project. The
supervisor or analyst will first review this document and then test the system to determine it has
met all requirements and is running successfully. After that, the document is handed over to the
project manager who will review and sign it off. Finally, the project is officially closed once it is
ensured all requirements are completed.
The closure checklist for the project is as follows.
Checklist Status
Project Charter DONE
Project MOV DONE
Project Scope DONE
Budget Allocation DONE
Team Appointment DONE
System Development AWAITING
System Testing AWAITING
System Features AWAITING
System Running AWAITING
Evaluation of project MOV will be done by the following activities.
 Test run the system
 Test the system features
 Demo trial of the system
 Demonstration to stud farm managers
 Finance evaluation
 Cost benefit analysis

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