Online Stud Farm Management System- Doc

Project management
Online Stud Farm management system
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Abstract
The project mainly focusses on the organization “Stud Farm” that mainly uses
manual system for managing its functions as well as operations. However, due to the
rising business the organization wants to build an online management system.
Globlex provides fund that are required for the developing the online system
successfully. It is found that with the development of new system both the breeders
and farmers can be able to get proper facility of online booking and payment. In this
paper, proper team charter is created with the responsibilities of the individuals who
are mainly engaged in the development of system. In addition to this, learning cycles
as well as communication plan was made for the project. Further a reflection is
provided that generally discusses about the qualities of ICT project manager in IT
project for managing the project effectively.

Part One
1. Project Name / Team: (Team)
Team Name: Team Name (A name that would be professional and appropriate)
S. No Team Member Contact
Number
Email Role
1 Justine Randolph <Please fill> [e-mail] Project manager
2 Marcus Cobb <Please fill > [e-mail] Team leader
3 Waylon Walker <Please fill> [e-mail]
m
System developer
4 Thalia Lang <Please fill> [e-mail] Team member
2. PROJECT OVERVIEW – (Individual Work)
The organization “Stud Farm” which is situated in one of the rural communities of NSW uses manual
system for supervising the business activities of the organization. However, due to expansion of the
organization in the last few years, the organization is facing difficulty in managing the business operations
manually. For improving the effectiveness as well as accuracy, Globlex has decided to provide funds to the Stud
Farm organization so that they can be able to develop online system that would successfully align with the
international as well as Australian breeders. For developing the online stud farm system Globlex created a
contract with Virtucon for developing the system successfully.
3. PROJECT DESCRIPTION & OBJECTIVES – Individual work
Globlex wants to invest within the development of online management system so that the organization
“Stud Farm” can be able to give proper opportunity of enabling breeders in order to make booking and
payment online. The system will store entire details of the stud, breeders, and payments so that proper report
can be generated from the system whenever required. In spite of the features of online system , the facility of
calling the stud master for any queries is still open for all the clients so that they making bookings also on the
phone. The online system that was developed includes mobile features, breeding features as well as financial
features. With the help of breeding features, the breeders can book for the required services and make
payments with the help of financial features. In addition to this, the clients can utilize phone for making
recordings easier.
The functionalities as well as features that the system provides includes:
Superior interface: With the help of proper superior interface of the breeding features, the
Organization is able to provide facility for entry of the various procedures that are related with horse breeding
and for providing vet examination related results.
Monitoring location: The system provides the facility of monitoring location for charging various
agistment on a either weekly or monthly basis.
Tracking costs: All the expenses and costs are properly tracked with appropriate reporting options
including BAS as well as GST.
Review breeding: The system gives the opportunity of reviewing breeding as well as for identifying vet
history for any farm or horse.
4. TEAM CHARTER – Team Work
Team Members Role Skills and Knowledge Inventory
Justine Randolph Project manager The project manager are skilled in managing time, risk, cost
as well as work of the project. Additionally they also have
good communication skills for communicating with the team
members. Furthermore, they have knowledge in project
management.

Marcus Cobb Team leader The team leader are skilled in the leadership qualities and
they utilizes various style of leadership as per the project
scenario. Additionally, they also have proper knowledge in
the project so that the can provide proper suggestion to the
team members.
Waylon Walker System developer The system developer mainly have skills in organizational as
well as time management. They have knowledge in various
technical fields including programming languages for
developing the system.
Thalia Lang Team member The team member are skilled in working system
development field and with proper guidance they develop
the system properly.
Role Roles and Responsibilities
Project manager The project manager have the responsibility of delivering project within due date
by managing the entire project of online stud farm management system from the
project initiation until closure. They also engaged in the project managing project
associated risks inclusive of contingency plan development.
Team leader The team leader led the team and provides proper suggestions to the project team
members so that they can easily work within the project as per their assigned roles.
They also resolves any type of project related conflicts within the organization.
System developer The system developer is responsible of auditing, improving systems as well as for
developing the online management system as advised by the system analyst so that
the OSFSM can be successfully developed by meeting the requirements as well as
needs of the project successfully.
Team member The team members generally works under the leader and assists in completing the
work that is associated with system development so that the entire tasks as well as
project responsibilities can be achieved successfully within the probable time of the
project..
5. Team Communications : Team Work – (I need to see at the least 3 meetings listed here)
Communication
Type
Frequency / Time Location eMails and Document Storage
location
Face to face Monthly Office premises The project manager mainly
involves in the communication
meeting for discussing about
the time, budget as well as
project scope that needs to be
followed while progressing
with the project so that no
challenges as well as problems
will be faced by the team
members of the project
during project progress.
Video conference Weekly Room 3.5 The team leader involves
within the communication
with the project manager in
order to inform about the
status of the project as well as
about various types of risks
that are affecting the project.

If they generally need any
additional resources it is also
informed to the project
managers within the help of
video conference so that they
can take proper action.
Email and video
conference
Once The project manager arranges
meeting with the project
sponsor in order to discuss
about the fund that is
generally needed for the
project. The sponsor after
analyzing the condition of the
company approves budget
that will be further used for
the project. The details are
generally stored in paperwork
as well as video conference.
6. Team Rules & Expectations
Individual Work
Earlier, I have worked as a team member in the project where I have learnt the importance of time
management within the project. I have analyzed that time management is one of the essential criteria for the
achieving success within the project. As a team member my positive experience is that I have completed the
work that is assigned to be within the due date without compromising the project quality. However, as a
negative experience, I have faced lot of issues as well as challenges during the time when I have joined the
team. I faced difficulty with interacting with the team members and due to communication gap with me and
my team members, I suffered a lot as working in a team. I have learnt the importance of leadership, time
management, cost management as well as task management. I have also gained the importance of project
management methodology as well as project management processes that I can apply in my future project
wherever necessary. The tactics of time management that I have learnt while working within the team is quite
useful as I can use that tactics in any project for managing the time of the project and for achieving success of
the project.
Team Work
o Team Values
The values of the project team mainly includes the following:
 Time management: The project team must have excellent skills of time
management so that they can be able to juggle number of tasks and deadline on a
regular basis without facing any type of difficulty.
 Multitasking: it is necessary to have multitasking ability for the project stakeholders
so that they can able to play number of roles at a time.
 Problem solving: The team members must have proper ability of solving conflicts as
well as problems and for this they must be a competent problem solver.
o Code of Ethics
The code of ethics include:
 Originality of work is very much necessary
 Proper utilization of professional code of conduct

 No more violent activities within the premises of the organization
o Rules and Expectations
The rules and expectations are as follows:
 The stakeholders of the team can give their suggestions on a particular decisions
 The conflict within the team must be resolved by arranging meeting for the project
stakeholders
 Project team members must be present within the project team
 Legal notice will be provided to the team members if it is found that their
contribution in the project is less that 70%.
 Signatures – Insert the electronic signature of all the team members here. This will indicate an
understanding and agreement to the rules and expectations as specified in the points above.
______________________ ________________
______________________ ________________
______________________ ________________
______________________ ________________
Signature Date
Part Two:
1. Learning Cycles – I need to see at the least 3 meetings. I have facilitated 3 meetings.. – Team Work
Role Date/Time&
Attendees
Organizer
(Project manager)
The project manager collects the ideas about the
requirements of the project from the project team
leaders and documents it for taking appropriate action
on it.
12 March 2018
week
Scribe  They mainly helps in documenting ideas about the
needs and requirements
 Send the document for approval for getting
needed project resources.
Outcome of the meeting:
The meeting helps in providing all the resources including human and financial for finishing the work of the
project successfully within the expected due date.
(Change the role for meeting 2)
Meeting 2(Team)
Role Date/Time&
Attendees
Organiser
(System developer)
The system developer mainly writes the challenges
that the members of the project are facing during
the development of the system.
26 March 2018
week

Scribe The document ideas are generally forwarded so
that appropriate actions are taken in order to
resolve the issues as well as challenges of the
project.
Outcome of the meeting:
The technical issue associated with the development online stud management system can be get mitigated
successfully without facing any type of challenges.
(Change the role for meeting 3)
Meeting 3(Team)
Role Date/Time& Attendees
Organiser
(Team leader)
The team leader is the person who mainly
engages in documenting the ideas that the
team members are providing about the
improper slippage of schedule
02 April 2018 week
Eg. Wednesday, 4 April
2018
Scribe The documents that are created is forwarded
so that the higher authority can take
appropriate action on mitigating the issue.
Outcome of the meeting: The meeting that is arranged assists in mitigating the problem that is mainly
associated with improper project scheduling.
2. Team Learning Record (Individual)
(Using peer learning and reflections, document your understanding of the project)
What we know
(Facts)
What we think we know
(Assumptions)
What we don’t know
(Questions to be Answered)
The project is for developing
online management system for
the organization Stud farms.
The entire project can be
completed within the expected
due date.
Project schedule related
challenges occurs which can
cause delay within the project.
Globlex is providing funds for the
projects.
The fund that is provided will be
enough for successful project
completion
Budget related problems can
occur if the resources of the
project are not managed
properly.
The project provides the
opportunity of online booking.
The online booking keep the data
secured.
Security related issues as well as
challenges can occur within the
project.
Part Three:
Communication Plan – Team Work

Stakeholder
name
Information to
be shared
Frequency of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism for
communication
Hardcopy, pdf, ppt,
word, email, etc
Who What When Where Why How
CEO of the
organization
The CEO of the
organization
shares the
design as well as
features that are
required to be
present within
the system.
Whenever
needed
Office premise The information is
provided so that
the online
management
system is developed
as per the
requirements.
Pdf, hardcopy,
softcopy
Sponsor The sponsor
provides
information
about the fund
that is
approved.
Once Room 1.6 The information is
shared so that the
project can get
completed within
the provided fund
successfully.
Pdf, Hardcopy,
softcopy.
Project
manager
The project
manager shares
the objectives of
the project from
time to time.
Weekly Office premise The information is
given so that the
team members can
be able to work
successfully within
the project.
Hardcopy, email
Team member The team
member
discusses about
the problem
that they face
while working in
the project
Monthly Room 2.5 The information is
shared for
mitigating the
challenges that
team members are
facing
Pdf, Hardcopy,
softcopy.
Part Four:
Reflection – Individual Work
After working with this project I have realized that the skills of leadership plays a great role in
achieving success within the project. Proper project leadership style is essential for accomplishing the
objectives as well as goals of the project within the expected budget as well as time. A leader must have
proper ability of leading project and giving proper suggestions to the project stakeholders so that they can also
work as per the assigned role. The most significant skills of an effective leader mainly include good
communication, motivation, trustworthiness, responsibility, positivity, delegation, feedback, creativity, and the
ability to acquire new changes. However, after working with this specific project, I have analyzed that the style
of leadership must be changed from time to time depending on the situation for aching success. Additionally, I
have learnt the importance of time management from this project; thus, I have understood that I should have
the ability to complete my work within the deadline provided.
As an ICT project manager in the profession of IT, it is very much essential for the project manager to
have proper knowledge as well as skills in the processes as well as methodologies of project for managing the
project work. Moreover, they should also be able to manage the resource conflicts, and have ability to
accurately analyze the risks. The business strategy and the agility of the work should be focused for executing
the project effectively and efficiently. In this project, proper skills as well as knowledge in technologies as well
as programming is required for developing the online system. Project negotiations are another significant
requirement for any project manager. Additionally, it is very much necessary for the project manager to have
appropriate skills in content to project negotiations which be used further in different types of analytical skills.

Part Five: Team and Individual Work
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