Operational Challenges of Yes Chemist Pty Ltd. | Case Study

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
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Glossary
Term Definition
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Introduction
In this new era for becoming well established in the competitive market and to earn
measurable revenue, effective operational and functional activities are much essential.
Companies those are failing to avail enough of technical excellence are also failing to
become competitive. This particular proposed project plan is developed for Yes Chemist Pty
Ltd, a client of Victoria University Information System Consulting (VUISC). The project plan
includes detail action plan that Yes Chemist Pty Ltd needs to take for implementing a SAP
system. VUISC consulting firm will suggest the SAP based solution that can improve the
management ability of Yes Chemist Pty Ltd. The SAP will also improve the relationship
between the customers and service providers.
This report depicts a clear project management plan include scope documentation based on
the business case, project rollout strategy, a budget and a project schedule plan along with
risk management and communication management plan. The scope statement of the
proposed plan will identify the aim, objectives of the project manager and also quality that
Yes Chemist Pty Ltd is expecting from the new SAP solution. Apart from that, a list of quality
standards, client acceptance criteria and assumptions are also elaborated in the project
plan.
Project scope
Aim
The aim of the project is to analyse the operational difficulties that Yes Chemist Pty Ltd is
facing. Based on operational weaknesses a SAP solution will be provided to the client
company. Not only the business efficacy but also the large stock maintenance will also
become easier for the staffs and employees. Infact the entire business process will become
error free as well.
Objectives
The objective(s) of the project are as follows:
 To identify the current operational challenges that Yes Chemist Pty Ltd is facing
 To integrate the business process of Yes Chemist Pty Ltd by implementing SAP
S/4HANA
 To implement the SAP S/4HANA ERP solution for Yes Chemist Pty Ltd in $15,000
and time of not more than 12 months
Major deliverable(s) of the project
 Developing the SAP S/4HANA infrastructure by renovating the server room to
replace their inventory management system, HR management system and
legacy accounting
 Installation of the hardware and software elements within the estimated
budget and time only without any delay
 Te requirement phase must be delivered followed by two phases in terms of
business process model design “as is” phase and “To be” phase.
 Setup of automates process to make the data conversion clear
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 The SAP S/4HANA system should be integrated and tested before the final
execution
 Documentation and training program for the functional and operational
activities
Quality standards
In order to maintain the expected quality of the solution the project has to be partly divided.
The entire project must be accomplished followed by two different stages: Stage1- SAP
S/SHANA implementation and Stage 2- SAP S/4HANA installation in Yes Chemist Pty Ltd.
The list of quality standards that are acceptable from the clinet’s end are elaborated in the
tabular format:
Source identification, requirement gathering
from sources and information analysis
The SAP S/4HANA must have multiple
numbers of functional specifications and
quality managing modules as well
The system will successfully inspect the
business operations
The system needs to have ability to inspect
the business operations appropriately
the project manager must ensure that all
business properties are followed by the SAP
solution
It is duty of the project manager and quality
assurance manager to make sure that the
project qualities are same as the project
objectives and expectation of the cline
company
Project assumptions
 Developing a charter for the proposed project before beginning the solution
 Design and development of a comprehensive project plan that an meet the project
planning documentation
 Before final start the project plan needs to be approved by the project manager and
sponsor company
 The status report for the project will be presented to the project manager after
completion of 25%, 50% and 75% completion
 It is assumed that the project will take 12 months and total $150,000 budget to
complete
Business case
Yes Chemist Pty Ltd, a group of independent pharmacies is offering medicines and skin care
products to the customers since 1990. Day by day the numbers of employees, internal
working staffs and also numbers of customers of the company are also increasing rapidly. In
early days Yes Chemist Pty Ltd has manual management system however with the
increasing numbers it has become difficult for Yes Chemist Pty Ltd to manage staffs,
employees and customer manually.
This project is required to integrate all the company operations together and provide a all in
one solution. In order to resolve these managerial issues the company has planned to
implement SAP ERP solution with consultancy from Victoria University Information System
consultancy. It is also identified that, from the survey conducted since 2017 whatever
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