Organising and Enabling Access to Resources in a Specialist Area

TASK 3 LO3 Understand how to organise and enable access to resources. LO4
Understand legal requirements and responsibilities relating to the development and
use of resources.
3.1 Explain ways in which resources can be classified and stored.
Research your workplace and prepare planning notes so you can give examples of
how resources can be classified and stored. Classification, e.g. clear and logical
classification system for retrieval, systematic filing and management of resources,
maintaining current and archive documents, produce and maintain appropriate
catalogues. □ Storage, e.g. suitable storage system for materials, secure
environment for tools and equipment, suitable protection and storage of tapes and
discs including one drive or USB devices, limited access for security plus booking or
issuing system to minimise losses. This is an opportunity to share how they differ in
different types of organisations as well as requirements from the awarding body.
In DET course the resources are classified in clear and logical manner so that the data
might be retrieved easily whenever required in the future. Also, the systematic filling is
done so that all the documents are stored in proper manner and are not replaced anywhere
creating any kind of problem for the management or the students. Moreover, workplace
has the practice of maintaining the record in the form of appropriate catalogues so that all
the current and archive documents might be kept safely for future references.
Furthermore, all the storage of the materials are kept in secure environment in the form of
google drives and USB as there is greater capacity and also chances of getting data lost is
very less (BRYZHKO and BRYZHKO, 2019). Also, the major benefit of storing the data
in this format is that there is limited access of data by third party and also unwanted
losses are avoided. Moreover, through use of USB the workplace is able to transfer the
data fastly into other systems and also it is quite different from other workplaces that are
still using the traditional methods where the data is manually recorded and kept in paper
that have the higher chances of the data being misused or misplaced at any point of time
(Docrat and et.al., 2019). Also, classification of data is done based on the dates and hence
it is also effective method that is used currently in the workplace so that finding of
information becomes much easier and quicker without much wastage of time.
3.2 Review ways of sharing resources with other learning professionals
As part of discussion and include relevant research in your planning notes of
the ways of sharing resources with other learning professionals. This links to how
the department stores the templates such as SOW or lesson plans on the intranet or
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sharing good practice at meetings on a good lesson your delivered. Sharing
resources means identifying common resources, creation and use of central
resource bank, making catalogues of resources available to users, intranet for
common-user storage, access to VLE (e.g. Moodle), networking with interested
parties, system for trading resources, inter-organisation loans and dissemination of
good practice or offering training opportunities.
Being the human resource trainer it is very essential that resources are shared timely with
others so that there is uniformity is teaching and better learning might be provided.
Moreover, the data in the workplace is shared through reliable links through which the
teaching process is completed. Also, for delivering lot of information at later point of time
is done through meetings where detailed material regarding the delivery of good lessons
is told to other professionals. Moreover, resources are shared so that all the common
details regarding the teaching might be known to all other professionals that are teaching
large number of students in the classrooms (Litvinenko, 2020). Furthermore, catalogues
and common user storage are maintained so that all other professionals might be able to
get resources essential for the delivering the effective lessons. Moreover, the systems also
help the professional with providing details regarding the training opportunities, good
teaching practices and details regarding inter organization loans. Furthermore, Moodle is
also used for sharing small files among both students and professionals. However, it is
confusing as it does not support large files and also there are cases where some students
find difficulty in learning and understanding. This is because of the fact that students
believe that they many times receive too many emails at the single time and also chances
of system not working efficiently and shutting down while its use is also one of the reason
(Moodle – Advantages and Disadvantages, 2015). Furthermore, it is troublesome for less
tech efficient students that are taking any quiz or test or wants to access some kind of
content on the moodle.
Also, networking is done with the interested parties so that resources might be shared
easily with the help of internet (Marć and et.al., 2019). Also, these methods are being
developed so that this standard procedure ensures that all professionals are able to access
al the resources required without being getting asked for it. Moreover, resources are also
shared through emails when nay of the above methods does not work for complex files
that have too many data or information in it.
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4.1 Review legal requirements and responsibilities relating to the development and
use of resources
Develop your discussion notes further to include the legal requirements and
responsibilities, http://www.copyrightandschools.org/# e.g. copyright legislation,
plagiarism, data protection, photocopying restrictions, personal liability issues,
storage of materials in line with licensing agreements, sponsorship restrictions,
awareness of specific regulations relation to internet materials and access, health
and safety requirements, risk assessment, training for use of equipment. You may
need to research the relevant policies and procedures relating to your work place to
support you in this finding this information.
All data that is shared in the workplace is related to the strict policies and procedures
which mean data need to be protected and cannot be used by any other party that works
out of the organization for its personal use. Moreover, workplace ensures that all the
professionals are aware of the specific regulations related to health and safety and access
to various Internet materials (Fausto and et.al., 2020.). Furthermore, workplace is safe
and secure through licensee agreement that does not allow the use of any workplace data
by any other person in wrong and inappropriate manner. Moreover, there is strict follow
of Data protection act 1988 that ensures that are information used by the professionals is
fairly and lawfully. Also, there are strict laws made for the students to observe and learn
the internet ethics at the workplace so that whenever using any kind on online services
or library certain precaution might be taken before only in relation to the information
that is been extracted for use. Moreover, the workplace is currently using the Turnitin so
that plagiarism might be prevented that will further help in ensuring the academic
integrity and improve the critical thinking of the students that are working hard for
gaining better personal growth and success in the future. Also, the workplace has the
copyrights that do not allow any third party to use or misuse any kind of the data.
Furthermore, workplace ensures strictly that equality and diversity is promoted so that
every student is able to get maximum benefit out the learning course designed.
Also, for better prevention of fraud at workplace the organization is more concern
towards monitoring all the intranet system activities and providing limited access
whenever the situation demands.
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