Assignment Solution: Y/601/8338 TDA 3.26 - Maintain Learner Records

This assignment solution addresses the requirements of TDA 3.26, focusing on maintaining learner records. It explains the importance of organizational policies in managing learner information, including data protection, information sharing, and the frequency of updates. The solution details the roles involved in maintaining these records and differentiates between confidential, personal, and sensitive data. It emphasizes the significance of regular record updates and the verification of information validity. Furthermore, the assignment outlines potential issues with individual learners concerning their progress, health, well-being, child protection, and attendance, along with the appropriate actions to take. The solution also highlights the importance of information sharing and how the Data Protection Act can facilitate and encourage this practice within an organization.

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Y/601/8338: TDA 3.26: Maintain learner records: Credit value: 3
This Workbook Covers the Following:
TDA 3.26: 1.1, 1.2, 1.3, 1.4, 1.5, 4.1, 4.2
Questions Answers
L/O
Assess/C
1.1. Explain the
organizational policy for
maintaining learner
records.
In order to maintain the record of information within the
organisation, company policies plays a very crucial role. On the
basis of company policy, management can collect and record the
information (Fawce and Watson, 2016.). The policy for maintaining
learner record includes what information is recorded, data
protection, information sharing, storage and security of learner
records, the frequency of updating information etc.
1.1.1
1.2. Explain own role in
maintaining learner records
and how this relates to the
roles of others in the
setting.
I have role to keep secure and protect the information about the
learner records. In this record I will include learner progress
records and reports, off site activities such as educational visits,
work experiences, maintain register of their attendance, prepare the
schedule of school meal etc. Other role in this aspect is to provide
information to be included in learner records, contribute to
maintain learner records, use stored information in learner record.
1.1.2
1.3. Explain with examples
the difference between
different types of
information.
There are major three kinds of information that us confidential,
personal data and sensitive personal data.
1.1.3
1.4. Explain the importance
of:
Updating record on the regular basis is very important for the
learner as well as school (Di Leo, 2015). With help of maintain
daily activities and information regarding learner, management can
1.1.4

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 updating records on
a regular basis
easily take effective action at the time of requirements. In addition
to this, with help of maintain and update information, management
can easily access to the right source and information.
 Checking the
validity and
reliability of
information.
By proper checking the validity and reliability of information,
management can find out the actual solution of problem and also
find effective outcome of the information (Dixon and et.al., 2014.).
1.5. Describe with
examples the sorts of
information which may
indicate potential problems
with individual learners and
what action to take in
response to these.
There are major three type of information that us confidential,
personal data and sensitive personal data. The potential problem
with individual learner in relation to progress made, health and
well being, child protection and attendance.
1.1.5
4.1. Explain the importance
of information sharing,
how it can help and the
dangers of not doing so.
In this aspect, there is a huge importance of information sharing
within the company which help in access the right information
about the subject. With help of information sharing individual can
easily access to the right solution and obtain the effective outcome
(Dixon and et.al., 2014.). In addition to this, sharing information
also assists to the learner and management to escape from uncertain
danger and hazard because with help of information sharing any
one can easily accesss the right solution of problem.
4.4.1
4.2. Explain how the Data
Protection Act can be a tool
to enable and encourage
information sharing.
As per the data protection act, organization have to maintain the
security and confidentiality related to information about learner. As
per this act, management have to maintain the information secure
and do not share with anyone which individual permission
(Cridland and et.al., 2015). This act is applicable in all organization
for customer as well as employees. With help of this data
protection, employees and customer can get security regarding their
personal information and data within the organization.
4.4.2

REFERENCES
Cridland, E.K. and et.al., 2015. Qualitative research with families living with autism spectrum
disorder: Recommendations for conducting semistructured interviews. Journal of
Intellectual and Developmental Disability. 40(1). pp.78-91.
Danial, J.T. and Wood, J.J., 2013. Cognitive behavioral therapy for children with autism: review and
considerations for future research. Journal of Developmental & Behavioral Pediatrics.
34(9). pp.702-715.
Di Leo, J.H., 2015. Children's drawings as diagnostic aids. Routledge.
Dixon, M.R. and et.al., 2014. PEAK relational training system for children with autism and
developmental disabilities: Correlations with peabody picture vocabulary test and
assessment reliability. Journal of Developmental and Physical Disabilities. 26(5). pp.603-
614.
Fawcett, M. and Watson, D., 2016. Learning through child observation. Jessica Kingsley
Publishers.
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