Biz Ops Enterprise Meeting Minutes

These minutes document a meeting of the Biz Ops Enterprise held on August 22, 2018. The meeting covered various topics including workplace health and safety, a financial report outlining profit and loss, regional initiative presentations, an economic research report on future growth areas, and a discussion on staff movements. The minutes also include opening remarks, closing remarks, and details about the next meeting.

Running Head: Organize Meeting Report 1
Organize Meeting Report
Authors Name
University of Affiliation

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Checklist
Preparation for the meeting
 Select the participant.
 Define the objective of the meeting.
 Check the venue if it is available on the set date.
 Distribute agenda to the participant and provide them with supporting material for
reference.
 Assign the role to the participants, the secretary and, timekeeper.
 Book accommodation for participants stated.
 Verified all key participants will be attending the meeting.
 Keep a sample email to use for a double check.
 Create an electronic email list.
 Draft final meeting notification earlier on location, date and time.
Actual meeting.
 Start on time
 Elaborate the objective of the meeting
 Follow the agenda as stated in the guideline.
 Stay focus on the agenda of the meeting, placing new topics aside for upcoming
meeting.
 Take down clear notes to distinguish between the decision and information notes.
 Assign each participant a task and state the due date for completion.
 When the meeting comes to an end, summaries the task and decision, schedule a
follow-up meeting in case it is required.
 Finish the meeting on time.
Follow up
 Distribute the minutes as soon as possible.
 Communicate clearly the task to the task owners
 Track the task that has not been completed by due date.
 File the minutes in an easily accessible place.
Ground rules

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 Demand preparation from the members that is proper.
 No, any communication should be done on the side.
 No cell phones allowed, they should be in silent mode.
 Having different options is accepted but there should be a unified way of
communication.
 Ensure that all the task are being executed.
 All in attendance must participate.
Notice of the meeting
Notice Board Meeting
Dear Employees,
This is to inform you that the Upcoming board meeting will be held on 22 August, 2018 at
10.30 A.M. at 2nd Floor Biz Ops Office, Sydney, NSW, Australia.
Agenda Sale and marketing to discuss Biz Ops’s competitor Ultra Systems A workplace health and safety report to be presented by human resources
subcommittee. A financial report outlining the profit and loss statement as at 31 December and
detailing current performance against sales targets.
By order
Rose Hargreaves
Chief Executive Officer
Agenda of the meeting

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External attendees: Bob Woodard, Chairperson Gillian Collins, Deputy Chairperson Albert Rockwood Silvio Davila Janice Bennett Saul Rickman Katherine Montego Joseph Patulous
Attendees from BizOps Enterprises: Rose Hargreaves – Chief Executive Officer Muhammad Mustafa– Finance Manager Fred Diallo – IT Manager Gina Harris – Human Resources Manager Liz Hitchens – Marketing Manager Johan Tines – Sales Manager
Apologies
None
Item 1: meeting Minutes
Item Topic Lead by
1 Agenda 1
Sale and marketing to discuss BizOps’s
competitor Ultra Systems
Liz Hitchens, Marketing
manager and Johan Tines,
Sale manager
2 Agenda 2
- A workplace health and safety report
Gina Harris, human
resources

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3 Agenda 3
A financial report outlining the profit and
loss statement as at 31 July and detailing
current performance against sales targets.
Muhammad Mustafa,
Finance manager
4 Agenda 4
Region hosting are invited to attend to
deliver presentation on any relevant
initiatives
Liz Hitchens and Johan
Tines
Other agendas. Presentation of an economic research report done by a consultant on future
growth areas. Discussion on staff movements by the human resource manager.
Meeting: Biz Ops Enterprise
Date: 22 Aug 2018
Location: Biz Ops Office
Chairperson: Bob Woodard
Secretary: Muhammad Mustafa
In attendance:Present
External attendees: Bob Woodard, Chairperson Gillian Collins, Deputy Chairperson Albert Rockwood Silvio Davila Janice Bennett Saul Rickman Katherine Montego Joseph Patulous

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Attendees from BizOps Enterprises: Rose Hargreaves – Chief Executive Officer Muhammad Mustafa– Finance Manager Fred Diallo – IT Manager Gina Harris – Human Resources Manager Liz Hitchens – Marketing Manager Johan Tines – Sales Manager
Apologies
None
Opening
The regular meeting of the Biz Ops Enterprise was called to order at 10.30 A.M. on 22 Aug,
2018 in Biz Ops office by Bob Woodard, Chairperson
Review of the meeting agenda
Chairperson did a review on the agenda of the meeting.
A workplace health and safety report
The Human resource manager Gina Harris made it clear that as a business, it's the organization
responsibility to ensure that health and safety practices are implemented. Gina Harris stated
that the safety practice in place requires being improved. She stated that it’s the business
responsibility to assess the risk employees are facing in the workplace and implement
measures to control them. She urged participant to suggest on areas that require amendment.
A financial report outlining the profit and loss statement
The chairperson stated that the bookkeeping reports and procedures handed to him
Muhammad Mustafa by were satisfactory. He reminded the finance department that the
company policy recommends they should provide an audited financial report from the internal
auditor's department. The chairperson stated that he reviewed the income statements, the
trends, and issues from the balance sheet and cash flow statement. He pointed out that issues
such as higher receivable accounts required a lot of attention from the finance department to

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ensure that the organization received a lot of payments on time.
Region hosting are invited to attend to deliver presentation on any relevant initiatives
Presentation by managers
Managers from the regions that hosted the meeting were invited to do a presentation on any
initiatives that were relevant.
Other agenda
A presentation to determine the future growth of the organization based on an economic
research was presented by a consultant. Human resource manager held a discussion on the
staff movements and the phase two of the agreement on the bargaining of the enterprise.
Closing remarks
The chairperson expressed his gratitude with the new strategy that will be implemented by the
marketing team to be ahead of competitors. Participants were urged to learn more about the
system and fully implement it.
Adjournment
The meeting was adjourned at 4.30 PM by Bob Woodard. Minutes submitted by Muhammad
Mustafa.
Next Meeting
The participants were informed that next meeting date and venue will be communicated to
them via work email address.
Break for lunch
Participants were advised to stay behind for lunch meals. Meals had been catered for by the
organization.