Business Assignment: Organize Meeting
Added on 2020-05-28
7 Pages1120 Words130 Views
Running Head: Organize Meeting Report 1Organize Meeting ReportAuthors NameUniversity of Affiliation
Organize Meeting Report 2ChecklistPreparation for the meetingSelect the participant.Define the objective of the meeting.Check the venue if it is available on the set date.Distribute agenda to the participant and provide them with supporting material for reference.Assign the role to the participants, the secretary and, timekeeper.Book accommodation for participants stated.Verified all key participants will be attending the meeting.Keep a sample email to use for a double check.Create an electronic email list. Draft final meeting notification earlier on location, date and time.Actual meeting.Start on timeElaborate the objective of the meetingFollow the agenda as stated in the guideline.Stay focus on the agenda of the meeting, placing new topics aside for upcoming meeting.Take down clear notes to distinguish between the decision and information notes.Assign each participant a task and state the due date for completion.When the meeting comes to an end, summaries the task and decision, schedule a follow-up meeting in case it is required.Finish the meeting on time.Follow upDistribute the minutes as soon as possible.Communicate clearly the task to the task ownersTrack the task that has not been completed by due date.File the minutes in an easily accessible place.Ground rules
Organize Meeting Report 3Demand preparation from the members that is proper.No, any communication should be done on the side.No cell phones allowed, they should be in silent mode.Having different options is accepted but there should be a unified way of communication.Ensure that all the task are being executed.All in attendance must participate.Notice of the meetingNotice Board MeetingDear Employees,This is to inform you that the Upcoming board meeting will be held on 22 August, 2018 at 10.30 A.M. at 2nd Floor Biz Ops Office, Sydney, NSW, Australia. AgendaSale and marketing to discuss Biz Ops’s competitor Ultra SystemsA workplace health and safety report to be presented by human resources subcommittee. A financial report outlining the profit and loss statement as at 31 December and detailing current performance against sales targets.By orderRose Hargreaves Chief Executive Officer Agenda of the meeting
End of preview
Want to access all the pages? Upload your documents or become a member.
Related Documents
Organizational Development - Reportlg...
|9
|1824
|33