MS Access Database Assignment

Added on - 09 Oct 2019

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Part 2:Provider Database (MS Access)Use the project description HERE to complete this activity.For a review of the complete rubricused in grading this exercise, click on the Assignments tab, then on the titleCase Study Part 2 - ProviderDatabase (Access)– click on Show Rubrics if the rubric is not already displayed.As you recall, data is a collection of facts (numbers, text, even audio and video files) that is processed into usableinformation. Much like a spreadsheet, a database is a collection of such facts that you can then slice and dice in variousways to extract information or make decisions. However, the advantage and primary use of a database over aspreadsheet is its ability to handle a large volume of data and yet allow for quick access to the information that is desired.Databases are everywhere now and impact our lives in a multitude of ways. It can accurately be said that “your life is in adatabase” or, more accurately, in multiple databases, and information about you (a retrieval of facts about you) is easilyaccessible. Your shopping history, credit history, medical history, even your driving history, is stored in one or moredatabases.This exercise will introduce you to the basic building blocks of any database – fields, records, and files (also called tables).Although you will create a database with a single table containing a small amount of data about computer componentProviders, the more applicable use of databases involves the creation of many tables linked together with a common fieldor “key.” Regardless of the size of the database, the data is stored in the same way – in fields which are combined tocreate a record. And those records are stored in a file or table. The data is entered into the field via a data entry form, andthe information is extracted (to answer a particular question or need) via reports and/or queries. Note that Access usesthe Field Size parameter in Design View to limit the number of characters or digits in a given field. There is a small tutorialon field sizes located in the topic "Optional Tutorial – Access project" in the Readings list for Week 5.Specific instructions for the project can be found in the table below.Create a provider database and related reports and queries to capture contact information for potential PC componentproviders that might be used to purchase the equipment your specified in your MS Word project – the PC specifications..This MS Access database assignment has the following parts:
1.a simple databasetableto hold provider contact information; some of the required fields in the table require that aCaption be added to the field characteristics. The Caption will be displayed in the report that is to be generated.2.a simple databaseformthat can be used to enter data into the database table;3.twosimple databasereportsthat can used to present the data as information; and4.a separate MS Worddocumentanswering questions about the database.All aspects of the assignment will be evaluated according to the following criteria and overall professional, business-likeappearance. This would include clear readability and formatting for both screen and print-based output.Element #RequirementPointsAllocatedComments01Launch MS Access and open a Blank Access database.Save the new databasewith the following name:Student’s First Initial Last Name Provider InformationSDunbarProvider Information0.05Create a table with all the following fields and settings: (each letter indicates a separate field)Field names should be exactly as listed here (e.g. "Provider ID" or "Provider's Company Name", etc.)02A.Provider ID (autonumber)Set as primary key and is auto number0.2The Provider ID field must be setas theprimary key (*). If theProvider ID is not the primary key,0.1points will be deducted. If youhave properly set the Provider IDfield as the primary key, it will benumbered automatically (AutoNumber).03B. Provider's Company Name (text)0.104Two separate fields:0.4
Element #RequirementPointsAllocatedCommentsC. Provider Contact-First Name (text)D. Provider Contact-Last Name (text)05Two separate fields:E. Billing Address (text)(this is the street address)F. City (text)0.406G. State (text—set the field size to 2 characters)0.407H. Zip Code (text—set the field size to 5 characters)0.408Two separate fields:I.Phone number – area code (text—set the field size to 3 characters)J. Phone number (text)(Use xxx-xxxx format when entering the data)0.509K. YTD Orders (currency)(Enter the total amount ($s) of orders your company has placed witheach provider. Use fictitious numbers.)0.210L. Preferred Provider (Yes/No)(Criteria must be provided in theDescriptionfield (Design View)which identifies what constitutes a Preferred Provider. Base yourcriteria on a real YTD amount, e.g. YTD orders greater than $10,000)0.411Review your table in Datasheet view. Make sure allfields namesarefully visible (no truncated entries)0.112Save the table with the name:Provider Information Table0.05
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