Project Charter for Information System Development for Training and Apprenticeship Program for High School Students

This project aims to develop a new information system for Globex that will help the company to develop the recruitment process of the students in the industry. The company aims to enhance the recruitment process so that more skilled and deserving students get placed at the end of their academic courses.

Running Head: PROJECT MANAGEMENT
Assessment 3: Project Charter
Name of the Student
Name of the University

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Table of Contents
Project Overview and Description...................................................................................................2
Part One: MOV................................................................................................................................2
1.1 Measurable Organisational Value..........................................................................................2
1.2 Desired Area of Impact..........................................................................................................2
1.3 Project Value.........................................................................................................................3
1.4 Appropriate Metric................................................................................................................3
1.5 Timeframe..............................................................................................................................3
1.6 Summary of MOV.................................................................................................................6
Part Two: Scope Management Plan.................................................................................................7
Part Three: Work Breakdown Structure..........................................................................................8
Part Four: Risk Analysis and Plan.................................................................................................13
4.1 Assumptions........................................................................................................................13
4.2 Risk Identification...............................................................................................................13
4.3 Risk Management Strategy..................................................................................................13
Part Five: Quality Management Plan.............................................................................................14
Part Six: Closure and Evaluation...................................................................................................14
6.1 Annotated Bibliography.......................................................................................................14
6.2 Closure Checklist.................................................................................................................15
6.3 Project Evaluation................................................................................................................16
Bibliography..................................................................................................................................17

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Project Overview and Description
Globex has requested Virtucon to undertake a project that will require the development of
an information system for the Training and Apprenticeship Program for High School Students
(TAHS). Globex has also requested Virtucon to ensure the system is able to accept and manage
student details and tracking of apprentices as well as updating skill requirements needed by the
industry.
Part One: MOV
1.1 Measurable Organisational Value
The expected MOV is to increase the total number of recruitments in the industry as well
as ensure more skilled and deserving students receive placement after the completion of their
academic careers.
1.2 Desired Area of Impact
In terms of importance, the areas are ranked as follows.
Areas Ranking Justification
Strategy The strategy is to ensure more skilled and
deserving placements in the industry
Operational Manual work will be replaced by efficient
automated system
Financial Operational costs will be reduced
Social Placement rates of the students will increase
Customer Globex will be benefitted from the project

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significantly
1.3 Project Value
From the values suggested, it can be said that the most suitable values for the project are
do more and better. “Do more” in this case refers to increased number of placements of the
students in the industry after their academic courses are over. “Better” refers to an efficient,
effective and automated system that will assist Globex in placing more skilled and deserving
students in the industry.
1.4 Appropriate Metric
The project will be completed within a time frame of 5 months and an overall budget of
$300,000.
1.5 Timeframe
The overall timeframe for the project is shown in the following table.
Task Name Duration Start Finish
TAHS System Development for Globex 110 days Tue 2/5/19 Mon 7/8/19
Initiation phase 11 days Tue 2/5/19 Tue 2/19/19
Survey and Analysis of Existing Issus and
Proposed Project
4 days Tue 2/5/19 Fri 2/8/19

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Determine the Need for Information System for
TAHS
5 days Mon 2/11/19 Fri 2/15/19
Determine whether the project is financially
feasible for Globex
2 days Mon 2/18/19 Tue 2/19/19
Agree for the project with Virtucon 0 days Tue 2/19/19 Tue 2/19/19
Planning phase 11 days Wed 2/20/19 Wed 3/6/19
Determine project requirements and resource
specifications
3 days Wed 2/20/19 Fri 2/22/19
Create project charter with scope, time and
budget
2 days Mon 2/25/19 Tue 2/26/19
Allocate work to project team members 1 day Wed 2/27/19 Wed 2/27/19
Develop project roadmap and design
specifications
3 days Thu 2/28/19 Mon 3/4/19
Procure budget for project 2 days Tue 3/5/19 Wed 3/6/19
Finalize the design of the system 0 days Wed 3/6/19 Wed 3/6/19
Design phase 30 days Thu 3/7/19 Wed 4/17/19
Develop system architecture and prototype 10 days Thu 3/7/19 Wed 3/20/19
Develop and integrate system features 10 days Thu 3/21/19 Wed 4/3/19

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Run the system to check for completion 10 days Thu 4/4/19 Wed 4/17/19
Design complete 0 days Wed 4/17/19 Wed 4/17/19
Testing phase 10 days Thu 4/18/19 Wed 5/1/19
Search for bugs in the system 2 days Thu 4/18/19 Fri 4/19/19
Test the interface 2 days Mon 4/22/19 Tue 4/23/19
Test the performance 2 days Wed 4/24/19 Thu 4/25/19
Test the user acceptance 2 days Fri 4/26/19 Mon 4/29/19
Test the system features 2 days Tue 4/30/19 Wed 5/1/19
Launch and Go Live 0 days Wed 5/1/19 Wed 5/1/19
System Implementation Phase I 42 days Thu 5/2/19 Fri 6/28/19
Prepare Schedule for Training 10 days Thu 5/2/19 Wed 5/15/19
Prepare training plan with the new system 2 days Thu 5/16/19 Fri 5/17/19
Set up training schedule for staffs 2 days Mon 5/20/19 Tue 5/21/19
Train the staffs to use the new system 3 days Wed 5/22/19 Fri 5/24/19
Prepare the staffs to start enrollment of students 2 days Mon 5/27/19 Tue 5/28/19

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Prepare training and education curriculum for
the students
2 days Wed 5/29/19 Thu 5/30/19
Allocate the staffs to different batches of
education curriculum
2 days Fri 5/31/19 Mon 6/3/19
Procure resources for student training 15 days Tue 6/4/19 Mon 6/24/19
Enroll students 2 days Tue 6/25/19 Wed 6/26/19
Prepare evaluation plan 2 days Thu 6/27/19 Fri 6/28/19
Implementation Phase Complete 0 days Fri 6/28/19 Fri 6/28/19
Review and Closing 6 days Mon 7/1/19 Mon 7/8/19
Review the Entire System 4 days Mon 7/1/19 Thu 7/4/19
Complete Obligations and Wage Payments 2 days Fri 7/5/19 Mon 7/8/19
Sign Off and Closing 0 days Mon 7/8/19 Mon 7/8/19
1.6 Summary of MOV
This project aims to develop a new information system for Globex that will help the
company to develop the recruitment process of the students in the industry. The company aims to
enhance the recruitment process so that more skilled and deserving students get placed at the end
of their academic courses.

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Part Two: Scope Management Plan
Scope of a project is defined as the boundary within which the project must remain
throughout its entire lifecycle. Scope management plan is the process through which suitable
plan is developed such that the project remains within the limitation of the scope.
The list of resources is shown as follows.
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $ 175.00/hr
IT Supervisor Work 100% $ 115.00/hr
Chief Finance Officer Work 100% $ 145.00/hr
Developer Work 100% $ 100.00/hr
Project Team Members Work 100% $ 200.00/hr
Hardware and Software Material $ 12,000.00
System Development and
Training Costs
Material $ 25,000.00
All accommodation and travel costs for project team members will be provided by
Globex.

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Part Three: Work Breakdown Structure
The work breakdown structure of the project is shown as follows.
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
The project duration, resource estimation and budget estimation are shown in the
following table.
Task Name Duration Resource Names Cost
TAHS System Development for
Globex
110 days $ 284,000.00

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Initiation phase 11 days $ 25,040.00
Survey and Analysis of
Existing Issus and Proposed
Project
4 days
Project Manager, IT
Supervisor
$ 9,280.00
Determine the Need for
Information System for TAHS
5 days
Project Manager, IT
Supervisor
$ 11,600.00
Determine whether the project
is financially feasible for Globex
2 days
Chief Finance Officer, IT
Supervisor
$ 4,160.00
Agree for the project with
Virtucon
0 days $ 0.00
Planning phase 11 days $ 20,600.00
Determine project
requirements and resource
specifications
3 days IT Supervisor $ 2,760.00
Create project charter with
scope, time and budget
2 days
Chief Finance Officer, IT
Supervisor
$ 4,160.00
Allocate work to project team
members
1 day Project Manager $ 1,400.00
Develop project roadmap and 3 days IT Supervisor, Project Team $ 9,960.00

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design specifications Members, Developer
Procure budget for project 2 days Chief Finance Officer $ 2,320.00
Finalize the design of the
system
0 days $ 0.00
Design phase 30 days $ 84,000.00
Develop system architecture
and prototype
10 days
Project Team Members,
Developer, Hardware and
Software[1]
$ 36,000.00
Develop and integrate system
features
10 days
Project Team Members,
Developer
$ 24,000.00
Run the system to check for
completion
10 days
Project Team Members,
Developer
$ 24,000.00
Design complete 0 days $ 0.00
Testing phase 10 days $ 24,000.00
Search for bugs in the system 2 days
Project Team Members,
Developer
$ 4,800.00
Test the interface 2 days
Project Team Members,
Developer
$ 4,800.00
Test the performance 2 days Project Team Members, $ 4,800.00

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Developer
Test the user acceptance 2 days
Project Team Members,
Developer
$ 4,800.00
Test the system features 2 days
Project Team Members,
Developer
$ 4,800.00
Launch and Go Live 0 days $ 0.00
System Implementation Phase
I
42 days $ 97,440.00
Prepare Schedule for Training 10 days
Project Manager, IT
Supervisor
$ 23,200.00
Prepare training plan with the
new system
2 days
Project Manager, IT
Supervisor
$ 4,640.00
Set up training schedule for
staffs
2 days
Project Manager, IT
Supervisor
$ 4,640.00
Train the staffs to use the new
system
3 days
Project Manager, IT
Supervisor
$ 6,960.00
Prepare the staffs to start
enrollment of students
2 days
Project Manager, IT
Supervisor
$ 4,640.00
Prepare training and education 2 days Project Manager, IT $ 4,640.00

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curriculum for the students Supervisor
Allocate the staffs to different
batches of education curriculum
2 days
Project Manager, IT
Supervisor
$ 4,640.00
Procure resources for student
training
15 days
Project Manager, IT
Supervisor
$ 34,800.00
Enroll students 2 days
Project Manager, IT
Supervisor
$ 4,640.00
Prepare evaluation plan 2 days
Project Manager, IT
Supervisor
$ 4,640.00
Implementation Phase
Complete
0 days $ 0.00
Review and Closing 6 days $ 32,920.00
Review the Entire System 4 days Project Manager $ 5,600.00
Complete Obligations and
Wage Payments
2 days
System Development and
Training Costs[1], Chief
Finance Officer
$ 27,320.00
Sign Off and Closing 0 days Chief Finance Officer, Project
Manager, IT Supervisor,
Project Team Members,
$ 0.00

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Developer
Part Four: Risk Analysis and Plan
4.1 Assumptions
The assumptions made are as follows.
 It has been assumed that the MOV of the project is realistic and feasible.
 It has been assumed that the budget and timeline is suitable for the project.
 It has been assumed that the system will help in the recruitment process in TAHS.
4.2 Risk Identification
Possible key risks in the project are as follows.
 Lag time in project can result in additional expenses.
 Lack of budget control may result in significant overshoot.
 Non-compliance with legal and project standards and guidelines may result in
legal issues.
 Technical issues may occur due to poor technical specifications of hardware and
software.
 The staffs may not be able to handle the information system.
4.3 Risk Management Strategy
The possible strategies to manage the risks are as follows.
 Ensure the project follows the schedule and no lag is allowed at any time.

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 Budget control procedure must be undertaken to prevent overshoot.
 Comply with all project and legal guidelines and standards before proceeding
with the project.
 Procure hardware and software with latest and updated specifications.
 Conduct staff training program.
Part Five: Quality Management Plan
The philosophy of the team is to work as a unit and complete all the work within the
specified timeline and budget.
Verification Activities Validation Activities
Verify project proposal Validate project proposal
Verify project feasibility Validate project charter
Verify the project specifications Validate system
Verify system features Validate final project documentation
Part Six: Closure and Evaluation
6.1 Annotated Bibliography
Annotation 1: Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems
approach to planning, scheduling, and controlling. John Wiley & Sons.
According to the authors, project evaluation refers to the analysis of the entire project
after it is handed over. In this phase, the project manager generally determines whether all the
specifications of the project are met and all the milestones are successfully reached. The authors

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emphasized that project evaluation is a very necessary part of a project as it is required to ensure
that the project has been successfully completed as necessary.
Annotation 2: Harrison, F., & Lock, D. (2017). Advanced project management: a
structured approach. Routledge.
The authors described about a situation that occurs if the project evaluation is not
correctly done. According to them, if the project evaluation is ignored, there may occur a
situation when some issues or errors remain unseen that will cause significant problem in the
near future. That might be too late for recovery and hence it is recommended to conduct
evaluation right after the handover.
Annotation 3: Nicholas, J. M., & Steyn, H. (2017). Project management for engineering,
business and technology. Routledge.
The authors emphasized that project evaluation is an integral part of the life cycle of the
entire project. The project manager can use a checklist for determining the milestones and can
also consult the supervisor to determine whether the project is completed in the appropriate
manner.
6.2 Closure Checklist
The closure checklist is developed as follows.
o System development is complete.
o All features have been incorporated in the system.
o Training program for staffs has initiated.
o There are no further issues and problems in the system.

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6.3 Project Evaluation
The MOV will be determined once the recruitment process starts and the industry
received appropriately skilled employees through the students who will be recruited after their
academic courses are over.

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Bibliography
Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Walker, A. (2015). Project management in construction. John Wiley & Sons.