Assignment 3: Patient Database for Florida MIS Radiology

This assignment provides instructions on how to create a patient database for Florida MIS Radiology's scheduling system. Students will learn how to create tables, relationships, and data entry forms using Microsoft Access 2016 (or 2013). The report should explain how the database will be used to schedule visits, record patient data, and create reports. It should also discuss three benefits to the department due to the use of the database.

HIM 6667 Foundation in Management Information Systems
Assignment 3
This file contains instructions and the topics of this week’s assignment.
DO NOT submit this file as your assignment. Use the template provided to
answer the assignment’s topics. Once you completed answering all topics, save
the template file and submit via Canvas. Locate the Assignment 3 link in the
Assignments folder and follow the instructions in the link below to upload your
file: https://community.canvaslms.com/docs/DOC-3119
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Research Resources
Not all information is correct or equally important. It is advisable to use the
following ranking of evidence when performing your research:
1. Peer reviewed articles and Textbooks
2. Government portals (e.g. .gov websites)
3. News reports/Blogs/websites

Case study – Florida MIS Radiology (continued – new information in italics)
Florida MIS Radiology is a large imaging department located in Tampa, Florida
providing diagnostic imaging services in two main sites. The care team consists
of 3 Radiologists, 4 nurses, 4 technologists, and 4 administrative specialists.
Florida MIS Radiology has the following imaging capabilities:
• Computerized Tomography scans
• Nuclear medicine
• Magnetic Resonance Imaging
• Ultrasound
• X-Ray and Mammography
• Radiography and Fluoroscopy
Florida MIS Radiology’s mission is “to advance the knowledge and practice of
diagnostic imaging by meeting the clinical needs of the patients we serve”, and
its vision is “to provide high quality, patient centric diagnostic imaging services to
patients in the region and expand our sites to better serve our community”. The
department has the following goals:
• Provide highest quality advanced imaging services
• Provide outstanding patient care and service
• Create strategic alliances on national and regional level
• Invest in IT for image delivery
• Improve visibility of the department
Florida MIS Radiology’s leadership is considering investing on information
systems and it needs your assistance.
While Florida MIS Radiology’s leadership understands the benefits of information
systems, they are still hesitant to invest. Your thought is to demonstrate how a
trivial scheduling system would benefit the department. To that end, you decide
to create a proof-of-concept database to be operated by administrative staff,
nurses, and radiologists. Such database would significantly speed up several
business processes and solve issues related to paper based medical records.
This week we will address the following topic:

Patient database
Learning objectives:
• Create a simple database
After reviewing the Access tutorial provided in the Chapter Extension 6: Using
Microsoft Access 2013 do the following:
1. Open Access 2016 (or 2013) and create a new database. If you do not
have Microsoft Access 2016 (or 2013):
a. You may download a copy via USF’s Office 365 student
subscription. More details at:
http://www.usf.edu/it/documentation/office365/personal-
download.aspx
Notice that you will not be able to install Access on a Mac. You will
not be able to install Access (or any of the Office 365 software) if
you already have Office 2013 installed in your computer (you will
need to uninstall any Office 2013 products first).
b. Alternatively, you can use it via the online USF portal at
apps.usf.edu. After you install the required Citrix client and login to
the portal, head to the Microsoft Office 2016 folder, and double click
on Access 2016 to open the software. Note that the software runs
on the cloud and it requires continuous access to the internet. Make
sure to review the instructions located in the main apps.usf.edu
page on how to save files on your local computer before start using
any software from the Apps portal.
2. Give the database the following name: YourLastName_patientdatabase.
For example: Tsalatsanis_patientdatabase.
3. Create the following tables. Note that the description in the parentheses
refers to data types.

Patient
PatientID (autonumber)Primary Key
FirstName (Short text)
MiddleName (Short text)
LastName (Short text)
Address (Short text)
Clinician
ClinicianID (autonumber) Primary Key
ClinicianFirstName (Short text)
ClinicianMiddleName (Short
text)
ClinicianLastName (Short text)
PatientVisit
PatientVisitID (autonumber) Primary Key
PatientID (Number) Foreign Key - required
ClinicianID (Number) Foreign Key - required
VisitDate (date)
Procedure (short text)
Report (short text)
Appointment
AppointmentID (autonumber)Primary Key
PatientID (Number) Foreign Key - required
Procedure (short text)
Date (date)
4. Create the following relationships
a. Between Patient and PatientVisit (PatientID – one to many, enforce
referential integrity)
b. Between Patient and Appointment (PatientID – one to many,
enforce referential integrity)
c. Between Clinician and PatientVisit (ClinicianID – one to many,
enforce referential integrity)
5. Use the table display to populate all tables with data of your choice. Make
sure that you have data for at least 5 patients, 2 clinicians, 10 patient

visits, and 10 appointments. For Procedures you must use the services
provided by Florida MIS Radiology (e.g. CT scan, MRI, etc). No need to
report on organs/joints/structures at this time. For Report you may use one
of the following: Normal, Abnormal.
6. Extra credit (10% if both items are completed successfully): Create 2
data entry forms. One for appointments and one for patient visits.
Primary and Foreign Keys should not be visible on the forms. Patient and
Clinician Names must appear in the Visit form. Patient Name must appear
in the Appointment form. Labels used in the forms must be legible: e.g.
“Patient Name” instead of “PatientName” (notice the space between the
two words).
7. Save your file in your computer. If you are using Access via USF Apps,
make sure to save the file in a local directory.
8. Prepare a report to explain how would this database be used to schedule
a visit, record patient data, and create reports. Make sure to indicate who
will be entering the data at each stage. Discuss 3 benefits to the
department due to the use of the database.
9. Submit your report and the access database file.