The Health Foundation: Report on Planning & Implementing Admin Systems

This report focuses on planning and implementing administrative systems for The Health Foundation, an independent charity in the healthcare sector. It begins with a business profile, outlining the organization's type, size, industry, and key operations, including research, discussions, and webinars. The report then details meeting planning, client requirements, and potential solutions. It identifies administrative requirements, including the need for data storage and secure data transfer. Recommendations include implementing computer systems, internal chat portals, and a server for data storage. The report outlines key vendors, estimated costs, and perceived benefits such as increased employee efficiency and reduced research costs. Part B establishes goals and objectives, recommending changes to improve research efficiency and reduce costs. The report also covers implementation strategies, internal communication, key tasks, resource needs, staff training, legislative requirements, and system evaluation and monitoring procedures, providing a comprehensive plan for enhancing the organization's administrative capabilities.

Plan and ImplementPlan and Implement
Administrative SystemsAdministrative Systems

Table of Contents
INTRODUCTION...........................................................................................................................1
PART A...........................................................................................................................................1
Step 1 Business Profile................................................................................................................1
Step 2 Planning a meeting...........................................................................................................2
Step 3 Identification of Administrative Requirements................................................................4
PART B............................................................................................................................................6
Goals and Objectives...................................................................................................................6
Recommended Administrative System.......................................................................................6
Implementation of Strategies......................................................................................................6
Vendors expected cost.................................................................................................................7
Internal communication..............................................................................................................7
Key implementation tasks, responsibilities and completion time...............................................7
Resources needs for this implementation....................................................................................7
Staff Training needs and requirements.......................................................................................8
Legislative requirements.............................................................................................................8
System evaluation procedures.....................................................................................................8
System monitoring Procedures...................................................................................................8
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Administrative system includes all human resources and financial activities which helps
to maintain business operations of an organisation, it has a focus on fiscal management which
ensure the profitability of company (Wooten and et. al., 2012). It has a responsibility to make
policies for betterment of organisation which can be helpful to attain organisational objectives.
This report is based on The Health Foundation which is a NGO working in health care. It will
describe overview of organisations, key operations, client requirements, possible solutions and
requirements identification for changes. It will provide recommendations for the organisation
and perceived benefits for them.
PART A
Step 1 Business Profile
The Health Foundation is working in health and social care sector to provide a well being
to society by their workings. It is an independent charity organisation and they are having focus
to deliver a better service in public domain of UK. Here is a short description of business is
given under here; Business Type: This is an independent charity organisation, independent charity
organisation are those which are not dependant on donors and charity makers. They have
their own fund to retain their activities in their area. The Health Foundation was funded
by one of the largest charitable donation in UK £560 million by the sale of PPP
Healthcare Group in the year of 1998. The Health Foundation has renamed in 2003 and
now they are totally dependant on their self. This organisation is having their own board
of trustees and Charity Commission. Size: They spent around £30 million in a year for the betterment of the UK population
and it is enough to show their size in UK. They are on very large level in this sector and
they believe to provide more better services on increased level by which they can be
more effective for the UK people (Okwo-Bele and Cherian, 2011). They are having a
single building in UK but they want to become more efficient by opening new centre in
public domain. Industry: They are working in health care industry and in the year of 2015 total
expenditure was £185 billion which has a increase of 3.6% from the year of 2014 which
1

was £178.6 Billion. Government is having an important role in this and they made a
contribution of 79% in this total expenditure in the year of 2015. so this industry is
having a huge potentials to deliver a better services so it is essential for the private
organisation and government also to make more investment it which can help to public to
provide more better services. Key Business Operations: The organisation is working for the betterment of health of
UK people so they are having focus on current needs of UK citizen in health care. They
are working for the better medicines and better working styles which can be followed by
the NHS to make a better change in the health care practice (Backer and Guerra, 2011).
Some of the key business operations are here of The Health Foundation;
1. Research: They have researchers which works for the serious issues faced by the health
care organisation to deliver a better services according to needs of UK people. They are
working mainly on research on those topics which is a drawback of health care
organisations.
2. Discussion: They are working for the betterment of the health care sector and they are
analysing on those topics which is making an adverse impact on the health care
organisation practice in such conditions. The Health Foundation is conducting meetings
with NHS and other organisational leaders to make a better practice y them and to make
changes in their policies which can help to them to provide a better services to the general
public of UK.
3. Webinars: It is an another format of business seminars in which they are conducting
seminars by using websites and live streaming to provide solutions and better change in
the workings and practices of health care organisation.
Step 2 Planning a meeting
Introduction of business
The Health Foundation was established in the year of 1983 and they are highly believe in
to make a better change in the practice of the health care (Mutic and et. al., 2010). This
organisation is working for the change in the working policies of the health care organisation like
NHS by which they can provide a better services to those organisation which underpins in their
authority.
2

Key business operations
Key business operations of the organisation are research on health care practices and
finding those issues which are impacting on the delivery of the final services to targeted audience
like patients Anthony, 2011). Another key operations of the organisation is conduct meetings,
events and webinars by which they can discuss serious issues faced by targeted audiences of the
services of health care organisation.
Client Requirements
Most of the clients wants a better treatment and health care services by those
organisations which are working in this sector so it is essential for The Health Foundations to
make a proper research on the issues faced by the patients. Most of the customers are expecting
that treatments and health care should be on an economical prices by which each and every
person can take a proper treatment and health care from that organisation which are working in
this sector.
Discuss Possible Solutions
A key solutions can be a change in the working style and management structure of
organisation by which they can decrease their working cost which can be help full to decrease
their prices and services charge. Also each and every organisation which are working in the
health and care sector has to be open an another option to take a public help in term of charity
which can increase their effectiveness to deliver a better services in cost effective prices.
Identifying Requirements
To make a better change according to client requirements it is essential for the
organisation to make a betterment in working style (Wang, 2010). So The Health Foundation has
to make a research report on the economical conditions of UK and people spending on health
care services to make a better change in their health related issues.
Notes From The Meeting
It is essential for the organisation to take proper documents and important notes from
meeting, the organisation has to note all the key points and issues which arise during the meeting
and discussion. These documents can help to them as a evidence or reminder for their future
3

which can help to them to make changes in working policies and as well as in their future
researches.
Step 3 Identification of Administrative Requirements
Overview
The Health Foundation is working in the research sector to make a better change in the
health care sector, this is an organisation which has established in the year of 1983. Currently it
is having £800 Million which is sufficient to deliver their services for a long time (Smetzer and
et. al., 2010). So they are having a huge need of data storage and data transferring via safe ways.
This project is having based on three main key areas;
 Delivery path of information has to be with internet, all of their documents has to be
converted in to E-Documents. Organisation is using more paper work to make a research on different topics related to
health care, this creating financial pressure and it is a kind of wastage of resources. Better
options are available for them to make changes in their own workings like; use of
technology for researches.
Recommendation for Administrative system
Now it is essential for the organisation to make a proper changes according to this which
can help to them to make a better research and also to exchange data from a secured path. So it is
essential for the organisation's administration to provide a proper and appropriate training to
employees by which they can be able to work on the computer systems software to make a
proper research report on the key issues (Keegan, Gajic and Afessa, 2011). Another thing is that
management has to provide all systems to their employees by which they can work on the
computer systems.
Key features of system
They have to install a proper system which can help to them to make a proper and
appropriate communication in the teams which are working in the organisation. This can help to
them to make a proper chat to each other on the relevant topics. They have to make an internal
chat portal which can help to them to make a proper and better communication. So they have to
establish a server by which they can store their all details and data in this. Also they can
communicate better and move their data as per the needs of employees. Some of the key features
are here;
4

 It allows to employees to use their data from any of the system which is installed in
organisation.
 It gives them a huge space to store their data in a safe storage which decrease the chances
of data loss which can help to them to make a better change in their working style.
 Computer systems can help to them employees, it increase their work efficiency which
can help to them to make a better research on the research topics in the health care sector
(Dollarhide and Saginak, 2011). Better researches can help to the organisations which are
working in this sector to deliver a better services to their targetted audiences. Access of information is an another benefit for them by which they can access their
research data from their server from any where in their business meets which can help to
them to make a change sin their working style.
Key vendors
These are those people which can help to them to make these changes in their working
style, also which can help to them to establish a server and computer systems for data protecting
and transferring.
Key Vendors Assumed Cost £
System Installer 10000
Server 7000
Trainer 2500
Total 19500
Perceived Benefits
Some of the potential benefits are here which can be done after this change in
administrative decision for the betterment of organisation;
 Enhance working efficiency of the employees which can help to them to make a research
in more faster way.
 By this they can access data from any where in meetings which can help to them to make
an presentation on issues faced by health care organisations in UK (Kuhlmann and
Wollmann, 2014).
5

 By using the server they can store a lot of data in safe data storage system which can help
to them to make a better access from any of system.
 This can reduce their cost of research because research on paper is expensive than
research on computer system.
PART B
Goals and Objectives
This project is containing a key objective to make changes in working style of The Health
Foundation;
 To increase work efficiency of the employees to make a better research on the key issue
identified in the health care sector (Wooten and et. al., 2012).
 Reduce the cost of the research which support them to conduct more researches in limited
budget.
 To store their data in a server which allows them to access from any where by linking
through internet.
Recommended Administrative System
Change in their working style can help to them to make a better research on the key
issues also it can help to them to make change in the organisation. These changes has a hu8ge
needs of financial resources as given in the above. Implementation of computer systems and
installation of server and training of staff which can help to them to make a better change in the
organisation. These all changes has to be done with in the three months, in this time all
researches will suffered from internal workings so it is essential for the administration to provide
a separate area for them to continue their workings.
Implementation of Strategies
It is essential for The Health Foundation to get all objectives with in the three months so
this is the strategy which has to be followed by them; Selection of system; They have to make a list of those systems which are required for this
change, as computers, printers, UPS, Server etc. which can help to them to make a proper
change as per their objectives (Okwo-Bele and Cherian, 2011). Various kind of products
are available in the market which can help to them to make a proper change in the
organisation.
6

 Costing: This is an another factor which is essential, management has to analyse a
minimum cost of this change. Purchase: Now in this part they have to purchase of those items which can help to them
to install these systems in organisation (Backer and Guerra, 2011).
 Location: Now they have to lo0cate all points where they have to install computer system
and UPS. It is essential for them to keep their Server in safe room which is totally
protected with Antivirus and also which has to be cooled by Air conditioner.
Vendors expected cost
Key Vendors Assumed Cost £
System Installer 10000
Server 7000
Trainer 2500
Total 19500
Internal communication
It is essential for the employees to make a proper internal communication so they have to
install a chat portal to make an internal communication. It can make more effective internal
process of making a research. Management has to make a proper communication so they have to
take a meeting with stakeholder.
Key implementation tasks, responsibilities and completion time
This is task in which company has to make a proper implementation of this change in
actual conditions so they have to give surcharge on employees (Mutic and et. al., 2010).
Selection of system has to be done under this supervisory of IT expert of organisation. Location
consideration has to be done research project team accordi9ng to their sitting arrangements. This
total project has to be done in three months so they have to keep that working speed.
7

Resources needs for this implementation
Finance and human resources are the key factors which are essential for this projects. A
total cost of this project is around £19500 so they have to take permission to allow this fund in
advance to implement this change in a better way.
Staff Training needs and requirements
Now it is essential for the management to provide a proper training to all of their staff
members by which the can be able to work on new computer systems. Administration has to give
specific training on essential software by which they can conduct a better research.
Legislative requirements
Now it is essential for them that all of their system which will be installed in the
organisation has to be purchased by valid sources and they have to take bills from this (Anthony,
2011). They have to use all licensed software which can be help full for them to use.
System evaluation procedures
They have to conduct an implementation on prototype bases by which they can analyse
what are the essential changes are remaining in this. This can help to management to make a
better sitting arrangements in organisation for research projects teams.
System monitoring Procedures
It is essential for the management to make a proper system monitoring procedures so they
have to install a software which works as an antivirus which can ensure that before starting that
all systems are safe to work (Wang, 2010). This procedure has to be run every day to reduce
threat of data lose.
CONCLUSION
The above presented report has been concluded about the development in The Health
Foundation, research projects are having huge need of data storage because it is their property
and it is essential for them, to keep their data in safe box. It is a charity organisation and they are
working in the health care sector. Change in working system has a need of huge investment and
it can reduce their work efficiency for a time being but it can give them benefits for large time.
8

REFERENCES
Books and Journals
Anthony, A.B., 2011. Activity theory as a framework for investigating district-classroom system
interactions and their influences on technology integration. Journal of Research on
Technology in Education. 44(4). pp.335-356.
Backer, T.E. and Guerra, N.G., 2011. Mobilizing Communities to Implement Evidence‐Based
Practices in Youth Violence Prevention: The State of the Art. American journal of
community psychology. 48(1-2). pp.31-42.
Dollarhide, C.T. and Saginak, K.A., 2011. Comprehensive school counseling programs: K-12
delivery systems in action. Pearson Higher Ed.
Keegan, M.T., Gajic, O. and Afessa, B., 2011. Severity of illness scoring systems in the intensive
care unit. Critical care medicine. 39(1). pp.163-169.
Kuhlmann, S. and Wollmann, H., 2014. Introduction to comparative public administration:
Administrative systems and reforms in Europe. Edward Elgar Publishing.
Mutic, S and et. al., 2010. Event (error and near‐miss) reporting and learning system for process
improvement in radiation oncology. Medical physics. 37(9). pp.5027-5036.
Okwo-Bele, J.M. and Cherian, T., 2011. The expanded programme on immunization: a lasting
legacy of smallpox eradication. Vaccine. 29. pp.D74-D79.
Smetzer, J and et. al., 2010. Shaping systems for better behavioral choices: lessons learned from
a fatal medication error. The Joint Commission Journal on Quality and Patient Safety.
36(4). pp.152-AP2.
Wang, Q., 2010. Effective policies for renewable energy—the example of China's wind power—
lessons for China's photovoltaic power. Renewable and Sustainable Energy Reviews.
14(2). pp.702-712.
Wooten, R and et. al., 2012, May. Design and implementation of a secure healthcare social cloud
system. In Proceedings of the 2012 12th IEEE/ACM International Symposium on
Cluster, Cloud and Grid Computing (ccgrid 2012) (pp. 805-810). IEEE Computer
Society.
Online
administrative systems. 2017. [Online]. Available Through:
<http://www.investorwords.com/117/administrative_systems.html>. [Accessed on 5
August 2017].
9