Plan and Implement Administrative Systems

Added on - 12 Nov 2020

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Plan and ImplementAdministrative systems
TABLE OF CONTENTSINTRODUCITON...........................................................................................................................1Question 1........................................................................................................................................1a) List 3 consultation method to take stakeholder requirement...................................................1Question 2........................................................................................................................................1Preparing an open invitation letter for obtaining quotations from the suppliers for developingnew administration system..........................................................................................................1Question 3........................................................................................................................................4Question4........................................................................................................................................6a) Draw plan of action for implementation of new system.........................................................6b) Five methods to encourage the staff members to participate in implementation of newsystem..........................................................................................................................................7Question 5........................................................................................................................................8a) Methods used to train and support the staff to use the new system-.......................................85 b) Covered in PPT....................................................................................................................8Question 6. Monitoring of new systems..........................................................................................9Question 7......................................................................................................................................10a) : Identifying further requirements for improving new E-filling system................................107 b) : Modifying the system requirements for addressing changes...........................................10b) Covered in PPT.......................................................................................................................1Question 8........................................................................................................................................1Analysing the need of training and presenting a training plan....................................................1CONCLUSION................................................................................................................................3REFERENCES................................................................................................................................1
INTRODUCITONIn technological era there has been a great transformation in educational system. Thesystems are been integrated with technology to make overall process effective and quick. Slowly,the use of traditional way of form filling, registration, etc. are diminishing. Moreover, collegesand universities have started implementing automated systems which has ease entireadministrative process (Bilal, 2018). Also, it has removed the problem of storing, updating,deleting, etc. of student data and information. E filling systems have saved time as well cost ofcollege and students. It has allowed students to fill form through a centralised system. Thisassignment will describe about how administrative system are planned and implemented. Also,how stakeholder consent is taken and what methods are followed to encourage staff to use newsystem. Furthermore, it is shown how staff are trained to use system. Besides this, it is discussedhow system are modified to make changes in it.Question 1a) List 3 consultation method to take stakeholder requirementThere are different methods which can be used in order to consult with stakeholders. Itwill be helpful in taking their consent to implement new system. The methods are as follows :-Scheduling meeting-A meeting can be schedule for all stakeholders regarding implementationof new system. In this their requirements will be listened. Also, it will be useful in taking acommon decisionThrough E mails-An official E mail can be sent to all stakeholders to take their consent so thatthey can revert back their decision.Issuing notice –The college can issue a legal notice to stakeholders. In this all requirements canbe identified easily.Question 2Preparing an open invitation letter for obtaining quotations from the suppliers fordeveloping new administration systemREQUEST FOR QUOTATIONDate: 11/1/2019,Place: AustraliaSubject: Invitation for quotations for the supply of e-filing technologies for developing administration system for users
1. You are invited for submitting most competitive quotation for the following:Sr No.Description ofGoodsSpecificationQuantityDelivery period11 administrationsystem for usersAnti-Malware, Anti-Root kit,Protective cloud-based technology,link scanner, online shield,Enhanced firewall support, Online e-filing update facility, software formaking multiple entries of students,Working with Microsoft Windows 7and 8 with 64 and 32 bit, validlicense with minimum 3 yearsubscription, Intel Pentium III orhigher processor, 5 TB of hard diskspace, 4 GB RAM, fast internetconnectivity1Delivery within 20 days2. Bid PriceSupplier shall quote for items in the format of quotation attached and will have to quote the best price in the industry.All applicable duties, taxes and related levies payable shall be shown in separate manner and must be included in thetotal price.The rates being quoted by bidder for every item shall be fixed during contract duration. It shall not be subject toadjustment in any manner.The prices should be quoted in Australian Dollars only and no other currency.3. Validity of QuotationThe quotation will remain valid for period of 20 working days after deadline date being specifed for submission.4. Quotation EvaluationThe ABC college being the purchaser will compare and evaluate quotation to be responsive which:Are properly signedConforming to the implied and expressly written terms and conditionsQuotations would be determined for items together on the basis of competitive rates, delivery terms and
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