Planning of Project: Music Festival

This report discusses the planning of a music festival project, including project management methodologies, stakeholder analysis, and risk analysis.

PLANNING OF PROJECT-
MUSIC FESTIVAL

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Task 1...............................................................................................................................................3
Comparison of three project management methodologies..........................................................3
Task 2...............................................................................................................................................4
..........................................................................................................................................................6
..........................................................................................................................................................8
..........................................................................................................................................................8
..........................................................................................................................................................8
Task 3...............................................................................................................................................9
Stakeholder analysis....................................................................................................................9
Task 4...............................................................................................................................................9
Risk analysis................................................................................................................................9
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Project management is basically the process of initiating, executing as well as
formulating the various activities of project. The main aim of this report is to initiate and
implement the musical festival project (Huemann, Eskerod and Ringhofer, 2016).
This report gives a brief about comparison of three project management methodologies,
network diagram, stakeholder analysis and risk analysis.
MAIN BODY
Task 1
Comparison of three project management methodologies
Agile Waterfall Scrum
The agile project management
methodology is basically the
great iterative approach for
managing the various software
development projects which
mainly focuses upon
incorporating customer
feedback. This is one of the
modern approach in project
management where the project
is mainly divided into various
shorter span for the simplicity.
This is one of the traditional
project management approach
which mainly uses the
sequential phases for defining,
building as well as testing the
project deliverable. This is
predominately the approach
where project is mainly
completed within different
stages and moved in sequential
manner towards ultimate
release to the consumers.
This is another traditional
method of project
methodology which mainly
focuses upon managing the
software delivery. In short, this
is the traditional approach as
well as framework which is
being used for the various
projects with main aim to
deliver the new software or
project within short period of
time.
The major advantage of this
methodology which will help
the project of music festival is
that it generally incurs low
cost. This approach mainly
reduces the overhead due to
reduction of the unnecessary
documentation as well as
The major advantage of this
approach which will help to
make music festival successful
is that it focuses on most clear
as well as defines series of
steps. The structure of
waterfall is simple and each
activity of the project is
The major advantage of this
methodology for musical
festival is that it will help the
project team engaged in the
musical festival to complete
this project more efficiently as
well as quickly. Besides this,
the methodology will enable

control requirements (Kerzner,
2019).
generally completed in
sequential manner which helps
in determining the end goal.
the team to make effective use
of the time as well as money.
On the other hand, the major
disadvantage of this
methodology which might
affect the music festival
project in negative way
training is requirement of
training as well as skills. This
generally requires high level of
skills within people carrying
out the project and this
eventually increases the cost of
training and development.
The major disadvantage of
this approach which might
become roadblock in
completing music festival
project is that it makes the
changes difficult (Balfe and
et.al.,2017). As this follows
the traditional form, thus the
team has no scope to bring any
type of changes in any of the
aspect which has been
completed before.
The major disadvantage of this
methodology on the other hand
is that it mainly requires highly
experienced as well as skill
team members who has the
ability to manage all the risks
related to the project.
Task 2
Task Name Duration Start Finish Predecessors
Music Festival
Budget Approval 1 day Thu 3/12/20 Thu 3/12/20
Hire Publicity Director 14 days Fri 3/13/20 Wed 4/1/20 2
Hire Set Designer 14 days Fri 3/13/20 Wed 4/1/20 2
Hire Place For
Auditions 7 days Thu 4/2/20 Fri 4/10/20 3
Advertising To Hire
Crew and Cast 7 days Thu 4/2/20 Fri 4/10/20 3
Hire Production &
Publicity Crew 28 days Mon 4/13/20 Wed 5/20/20 5,6
Set Designed and Built 42 days Thu 5/21/20 Fri 7/17/20 4,7
Train Production Crew 12 days Thu 5/21/20 Fri 6/5/20 4,7
Auditions To Hire Cast 2 days Mon 4/13/20 Tue 4/14/20 5,6
Cast Rehearsal 84 days Wed 4/15/20 Mon 8/10/20 10
Hire Orchestra 7 days Fri 3/13/20 Mon 3/23/20 2

Music 7 days Tue 3/24/20 Wed 4/1/20 12
Photograph Cast And
Crew & Collect
Biographies
35 days Thu 5/21/20 Wed 7/8/20 7,10,12
Enter Information Into
Computer 1 day Thu 7/9/20 Thu 7/9/20 14
Printing 5 days Fri 7/10/20 Thu 7/16/20 15
Develop an Advertising
Plan 7 days Thu 5/21/20 Fri 5/29/20 7
Advertising Media 21 days Mon 6/1/20 Mon 6/29/20 17
Orchestra rehearsal 4 days Thu 4/2/20 Tue 4/7/20 13
Order Costumes 7 days Wed 4/15/20 Thu 4/23/20 10
Costume Parade And
Alterations 5 days Mon 7/20/20 Fri 7/24/20 8,20
Dress Rehearsal 1 day Tue 8/11/20 Tue 8/11/20 9,11,19,21
Performance 10 days Wed 8/12/20 Tue 8/25/20 16,18,22
closure 1 day Wed 8/26/20 Wed 8/26/20 23
Gantt chart

Critical path

1+2+3+5+7+17+18+6+10+11+20+4+8+21+9+22+23+24+12+13+19+14+15+16
=300 days

Task 3
Stakeholder analysis
The stakeholders are basically the entities which have direct or indirect interest within the
operations of organizations and thus have their own benefit.
The major external stakeholders for the project of musical festival will be government
and local community. The power of the major stakeholder which is government will provide the
appropriate fund for the project. Government basically have high power and low interest. The
power which the government have in this project is their ability to stop or change the project.
This is the major power being exercised by the government and thus they do not have much
interest. Government has the authority to bring any types of changes within project. When they
feel that the project is not feasible and will not deliver favourable outcome then they have
authority to make changes within it. The low interest of government is that it will bring high
revenue in country along with great amount of tax which will eventually raise GDP of country.
This will not benefit government specifically but will benefit the entire country as the
government will not get any tax benefit. Another stakeholder which is general public. They have
low power as well as low interest. They generally do not have much power to know the various
aspects of project and what are their advantages, why is being carried out etc. The low interest of
local community in this music festival is that it will not help much to provide employment
opportunities for them as they are not much aware about the project. Thus, due to their low
awareness, interest remains low (Wingate, Smith and Perk, 2018).
The major internal stakeholder of the music festival projects are employees and sponsors.
These are two important internal stakeholders having varied interest and powers. They generally
have low power but high interest. Employees generally do not have much power and right to
know every single detail of the project like its financial aspect, resources used etc as they remain
unaware of it consequences. The high interest of employees is that it will raise their overall
salary and will also increase their experience which will be used in future in another job. The
another major internal stakeholder are the sponsors who are sponsoring the event. Sponsors
generally have high power and high interest. These sponsors have the freedom and power to
know the feasibility of project and whether the money they have invested is worth or not. They
have the power to know the various financial aspects related to project. The interest of sponsors

due to which they are investing in this project is that is the great return (De Lessio, Wynn and
Clarkson, 2019).
High power/ low interest High power/high interest
Government Sponsors
Low power/ low interest Low power/ High interest
General Public Employees
Task 4
Risk analysis
Risks Impact Strategies
Technological risks This might impact the project
of musical festival in a great
way. The technology which is
being used in attracting the
people like great audio system
fitted with the mike might
affect the whole event in
negative way. The technical
risk is one of the major risk
that might impact project
(Burgelman and Vanhoucke,
2018).
For mitigating it, organization
can identify the risk which
might occur before the starting
of project as this will help
them to deal with the risk
effectively. Besides this,
organization can produce a
well-through plan containing
various steps for mitigating it.
This plan will help the
organization to recognize the
technological risk which might
occur.
Budget risk This is the another risk which
might become a roadblock in
the success of overall project.
Various budget issues like cost
overruns might affect the
profitability and revenue of the
In order to mitigate it,
organization can properly
allocate the various resources
and if possible can make use of
few resources in order to
reduce the uncertainty. Along

entire project (Papke-Shields,
K.E. and Boyer-Wright, 2017).
with this, organization can
seek the help of wide funding
sources instead of depending
on one source. This will help
them to continue the project
even if the budget is not
available from one source.
Schedule risk This might impact the project
of music festival in negative
way. Schedule risk is when the
project generally takes longer
then the estimated time. This
risk is generally high and will
affect the project to a great
extent.
In order to mitigate this
risk, the project team can
properly schedule the various
events of festival by designing
proper schedule plan. Along
with this, another strategy
which team can adopt for
overcoming it is reducing the
number of critical paths.
Instead of having multiple
paths for reaching the end
result, project team can depend
on one critical path.
Skills risk This is the another most
important risk which might
become a roadblock for the
musical event project. This
risk is generally high and
relates to the gap between the
current skill set and skills
required for successfully
implementing the project
(Young, 2016).
For mitigating it, organization
can provide effective training
to their employees regarding
various aspects like proper
communication with
stakeholders, how to carry out
the project etc. Another
strategy for overcoming this
risk is that organization can
properly communicate with the

team members who are
involved in implementing and
executing the project. By
communicating with them,
team members will be able to
better understand that what is
the next step in project.
Resources risk Resources risk is when there is
lack of enough resources in
order to properly carry out the
project. Limited resource will
affect the project and this
might result in the termination
of project before its
completion (Klein, 2017).
For overcoming this risk,
organization can depend on
multiple suppliers and entity
for the resources rather than
depending on the single one.
Another strategy which
organization can implement
for reducing this risk is
properly allocating the
resources. Organization can
make a plan on where and how
much resources are needed in
which department.
CONCLUSION
It has been summarized that there are various project management methodologies like
Agile, Scrum, Waterfall which helps in effective implementation of project. Through the help of
network diagram, organizations are able to establish a relation between activities and end results.
Besides this, stakeholder analysis helps the organization to evaluate various internal and external
stakeholders. Along with this, organizations analyses various risks like financial risk, technical
risk etc. which occurs within project and devise strategies for reducing it.

REFERENCES
Books & Journals
Balfe, N and et.al.,2017. Total project planning: Integration of task analysis, safety analysis and
optimisation techniques. Safety science.100. pp.216-224.
Burgelman, J. and Vanhoucke, M., 2018. Maximising the weighted number of activity execution
modes in project planning. European Journal of Operational Research.270(3). pp.999-
1013.
De Lessio, M.P., Wynn, D.C. and Clarkson, P.J., 2019. Modelling the planning system in design
and development. Research in Engineering Design.30(2).pp.227-249.
Huemann, M., Eskerod, P. and Ringhofer, C., 2016. Rethink!: Project Stakeholder Management.
Project Management Institute, Incorporated.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Klein, H., 2017. Basics project planning. Birkhäuser.
Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to
project management. International Journal of Project Management. 35(2). pp.169-179.
Wingate, L.A., Smith, N.L. and Perk, E., 2018. The project vita: A dynamic knowledge
management tool. Evaluation and program planning.71. pp.22-27.
Young, T.L., 2016. Successful project management. Kogan Page Publishers.