The Role of PM Application Systems in Effective PM Knowledge Management and Decision Making

This portfolio discusses the relevance of systems thinking, different systems thinking tools, and techniques to aid project managers in solving project problems. It also assesses the relevance of systems engineering to project cases, the importance of appropriate selection of project management (PM) application systems, and how the use of PM application systems can lead to effective PM knowledge management and decision making. The portfolio also compares and contrasts the advantages and disadvantages of different manual and electronic project, program, and portfolio (PPPM) application systems within each PPPM knowledge area over the life cycle of a project, program, or portfolio.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Week 6: Describe how the use of PM application systems can lead to effective PM knowledge management
and decision making.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
1. Explain the
relevance of
systems thinking to
the project,
program and
portfolio manager.
 System thinking application has broad impact on effective decision making.
Casual loop diagrams and archetype techniques are effective in system
thinking. In the Chief Counsel’s Report, BP had a good idea about systems
thinking.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Liu, S., Forrest, J.Y. and
Yang, Y., 2015. Grey
system: thinking,
methods, and models
with
applications. Contemp
orary Issues in Systems
Science and
Engineering, pp.153-
224.
1 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
2. Identify different
systems thinking
tools and
techniques to aid
project managers
solve project
problems.
After learning the weakly studies I can conclude that it does not matter whether
the loop is right or not. It reflects the story of groups is trying to depict. The
application from previous week was also measured.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Goetsch, D.L. and
Davis, S.B.,
2014. Quality
management for
organizational
excellence. Upper
Saddle River, NJ:
pearson.
2 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
3 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
3. Assess the
relevance of
systems
engineering to
project cases.
System engineering approaches and applications define the combination of
system elements. A system engineer assist to ensure that system elements fit
with accomplish the aims of the whole.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Keyte, B. and Locher,
D.A., 2016. The
complete lean
enterprise: Value
stream mapping for
administrative and
office processes.
Productivity Press.
4 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
4. Describe how
systems
engineering
concepts and
methodologies can
help a project,
program and
portfolio managers
organise a project.
As founded from learning, there are certain problems associate with system
engineering concepts and methodologies. For a proper project execution
monitoring and realisation is one of the main aspect to consider.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Herrmann, N. and
Herrmann-Nehdi, A.,
2015. The Whole Brain
Business Book:
Unlocking the Power of
Whole Brain Thinking
in Organizations,
5 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
Teams, and
Individuals. McGraw
Hill Professional.
6 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
5. Explain the
importance of
appropriate
selection of project
management (PM)
application systems
in regards to
meeting the
internal and
external objectives
of a project.
Appropriate project management selection is essential for fulfilling proper
objectives. Otherwise it can develop problems for lack of knowledge needs to
execute a proper project in an effective manner. PM is responsible for decision
making, so the entire crucial parts are maintained in order to gain proper
validation.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Krumholz, H.M., 2014.
Big data and new
knowledge in
medicine: the thinking,
training, and tools
needed for a learning
health system. Health
Affairs, 33(7), pp.1163-
1170.
7 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
6. Describe how the
use of project
management (PM)
application systems
can lead to
effective PM
knowledge
management and
decision making.
Knowledge management play a crucial role in the decision making. For proper
decision making there are certain knowledge associate with the project is
essential. PM application systems are effective to monitor and manage that
could lead to efficient knowledge management and decision making.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Remington, K. and
Pollack, J.,
2016. Tools for
complex projects.
Routledge.
8 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
9 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
7. Compare and
contrast the
advantages and
disadvantages of
different manual
and electronic
project, program
and portfolio
(PPPM) application
systems within
each PPPM
knowledge area
over the life cycle
of a project,
program or
portfolio.
The scope for program management is larger than the project scope, and
the portfolio has an organization-wide scope which changes with the
strategic objectives of the organization. In program management, we
manage similar projects, while in portfolio management you manage
non-similar projects or different programs.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Khan, F. and Hashemi,
S.J., 2017. Introduction.
In Methods in Chemical
Process Safety (Vol. 1, pp.
1-36). Elsevier.
10 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
8. Identify how
project, program
and portfolio
(PPPM) application
systems can assist
project managers
to monitor
performance and
Project, program and portfolio (PPPM) application systems can assist project
managers to monitor performance and manage changes within a project
through knowledge audit plan and proper identification from Controlling
project, prioritising and authorising.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Obolensky, N.,
2017. Complex
adaptive leadership:
Embracing paradox
and uncertainty.
11 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
manage changes
within a project.
Routledge.
12 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
9. Propose
appropriate
project, program
and portfolio
(PPPM) application
systems to support
successful project,
program and
portfolio execution
in different industry
domains.
For improving a project standard the appropriate project, program and portfolio
(PPPM) application systems can play a leading role through proper monitoring
and efficient resource use.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Khan, F. and Hashemi,
S.J., 2017.
Introduction.
In Methods in
Chemical Process
Safety (Vol. 1, pp. 1-
36). Elsevier.
13 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
10. Discuss
contemporary
developments in
the use of project,
program and
portfolio (PPPM)
application
There are several contemporary developments in the use of project, program
and portfolio (PPPM) application systems. The intent is to use the Standard to
improve project portfolio management capability and practice in organisations,
which in turn promotes efficient resource use and more profitable project
outcomes.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Obolensky, N.,
2017. Complex
adaptive leadership:
14 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
systems. Embracing paradox
and uncertainty.
Routledge.
15 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
References
Obolensky, N., 2017. Complex adaptive leadership: Embracing paradox and uncertainty. Routledge.
Khan, F. and Hashemi, S.J., 2017. Introduction. In Methods in Chemical Process Safety (Vol. 1, pp. 1-36). Elsevier.
Obolensky, N., 2017. Complex adaptive leadership: Embracing paradox and uncertainty. Routledge.
Remington, K. and Pollack, J., 2016. Tools for complex projects. Routledge.
Krumholz, H.M., 2014. Big data and new knowledge in medicine: the thinking, training, and tools needed for a learning health system. Health Affairs, 33(7),
pp.1163-1170.
Herrmann, N. and Herrmann-Nehdi, A., 2015. The Whole Brain Business Book: Unlocking the Power of Whole Brain Thinking in Organizations, Teams, and
Individuals. McGraw Hill Professional.
Keyte, B. and Locher, D.A., 2016. The complete lean enterprise: Value stream mapping for administrative and office processes. Productivity Press.
16 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Goetsch, D.L. and Davis, S.B., 2014. Quality management for organizational excellence. Upper Saddle River, NJ: pearson.
17 of 17