Introduction and Implementation of Lean Project Management Approach
Verified
Added on  2023/03/17
|15
|4146
|76
AI Summary
This memo discusses the implementation of Lean Project Management (LPM) in a consultancy and the benefits it can bring to stakeholders. It also outlines the critical success factors and proposed steps for successful implementation.
Contribute Materials
Your contribution can guide someone’s learning journey. Share your
documents today.
Running head: PPMP20009 PPmp20009 Name of Student Name of University Author Note
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
1 PPMP20009 Table of Contents Introduction..........................................................................................................................2 Purpose................................................................................................................................2 Initial Reasons of Implementation LPM..........................................................................3 Benefits that can be gained by Stakeholders by implementing LPM..............................4 CSF for achieving the successful implementation LPM.................................................7 Proposed Steps.................................................................................................................8 Training Requirements of the Individual Staffs..............................................................9 Methods of Accessing whether the consultancy has adopted LPM approach...............10 Conclusion.........................................................................................................................11 References..........................................................................................................................12
2 PPMP20009 To: All Staffs From: Director in Charge Date: 13-05-19 Subject:Introduction and Implementation of Lean Project Management Approach Introduction This memo is being written in order to inform all the staffs of the consultancy about the implementation of Lean Project Management (LPM) in the Consultancy. As a part of the business growth the consultancy needs to undertake government works and projects as well. Therefore, the consultancy needs to introduce LPM in all their future projects. Prior to that, all the staffs of the organizations are needed to be informed about the same. The memo will act as a notice to all employees regarding introduction of LPM principles in all future projects of the consultancy. The memo will provide a detailed information of incorporation of the change within the organization. The organization will be able to address the initial reason of implementation of LPM, which in this case is the mission of the consultancy to undertake the government projects. There are a number of advantages of implementing LPM within an organization, the memo will provide a detailed idea of the various benefits that an organization and its stakeholders can realize by implementing the project in a successful manner (Tenera & Pinto, 2014). However, the implementation of LPM should be a planned process and therefore, the memo will detail the criticalsuccessfactors(CSF),whichareneededtobeinplacetoascertainsuccessful implementationof the LPM projects. The memo will outline the basic steps that will help the consultancy in successful implementation of LPM. The implementation of LPM within an organization is subjected to training the staffs of the consultancy regarding the same. The memo will outline the training requirements and will further outline the methods that can access whether the consultancy is able to adopt the LMP in an effective manner. It is necessary for the staffs of the organization to adopt the LPM approach to enable the consultancy in undertaking government projects in future. Purpose
3 PPMP20009 The purpose of the memo is to discuss the reason of implementing the LPM approach and will further discuss the benefits that can be gained by an organization by implementing LPM within an organization.The critical success factors associated with the LPM will be identified that will enable the organization to successfully implement the approach of lean project management. There are a number of steps that ensure successful execution of LPM within an organization. The basic training requirements for implementing LPM within an organization will be discussed in this section. It is expected that the consultancy will be able to adopt to the basic principles of lean project management, which will enable the consultancy in taking up the government projects in future. The effective implementation approach of LPM within the organization will be possible only if the staffs of the organization are appropriately trained about the concept and the implementation approach of Lean Project management. Initial Reasons of Implementation LPM The lean project management can be described as application of different lean concepts in project management. Lean can be described as a business philosophy that aims in reducing the amount of wastes in the business processed. This can be achieved by theLPM as the method make use of data-driven methodsof managing the projects. The LPM approach is focused in continuous improving process. The LPM approach has a number of benefits and this approach particularly focuses on system’s quality, making use of cross-functional teams, detailed analysis of the data involved in team management along with the elimination of the waste by making use oftheresourcesavailableinaneffectivemanner.LPMapproachesthereforehelpsin management of the complex projects. The LPM approach helps in reduction of the impact of cost and resources in the project. The LPM approach therefore, focuses on effective planning and visual documentation tools. The consultancy needs to undertake government works in order to expand their business. The complex projects can be easily implemented by making use of the lean project management approach. The LPM approach will help the consultancy in management of the complex projects. Therefore, the consultancy needs to implement LPM so that it can increase their capability of managing complex projects in future. The board of directors of the consultancy plans to implement LPM within the organization particularly because it wants to make itself eligible for the government works and the projects. Without the practical knowledge of LPM, the staffs of
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
4 PPMP20009 the consultancy would not be able to understand the benefits of the approach or would not understand the need of implementing such principles within the consultancy. This memo aims in forecasting the need of implementation of LPM within the consultancy. The memo aims in providing the details of the training needs that will ensure successful execution of the LPM within the organization. The successful execution of the training program will help the staffs of the consultancy to understand the need of LPM within the organization. The board of directors have the right to make it compulsory for all the staffs of the consultancy to adopt to the LPM approach and undertake the training that will be provided to them. Certain critical success factors for the implementationof LPMwithin the organizationhasbeen set thatwill help the consultancy to check whether they have been successful in implementation of LPM in an effective manner. There are a number of benefits that the consultancy can gain in implementing LPM within the organization which are further illustrated in the memo. By the end of the training, the consultancy will examine whether the staffs could adopt to LPM, which is essential for the consultancy to undertake government projects. Benefits that can be gained by Stakeholders by implementing LPM Implementation of LPM within the consultancy not only relates enable the organization to secure government projects, it will further enable a number of benefits. The stakeholders linked with the consultancy can realize a number of benefits if LPM is implemented within the organization (Brioso, 2015). There are number of benefits of implementation of LPM in an organization. It helps in easier management of the complex projects. Figure 1: Representing 3 benefits of LPM
5 PPMP20009 (Source:Sohi et al., 2016) The use of lean project management improves efficiency in the implementation approach of the project. The implementation of LPM principles will help in improving the ROI of the projectsundertaken.Therefore,inordertoincreasethecompetitiveadvantageofan organization, the consultancy needs to undertake a change to implement LPM principles (Leach, 2014). One effective benefit of implementation of LPM within an organization is increased productivity. It is possible to apply the lean construction management principles to increase the effectiveness of the old established processes within the organization. The use of LMP approach involves improved delivery of a project of improved quality and further involves advanced execution. With the implementation of LPM within an organization, the company is able to deliver projects of smoother operations. Figure 2: Steps involved in LPM (Source:Brioso, 2015) Another key benefit of making use of LPM within the organization is that it helps in reducing the operating costs of the organization. Lean project management is a considerably new conceptthatfocusesonworkflowstandardizationanddecentralizationoftheprocess improvement responsibilities. The standardization of the workflows within an organization helps in removing the wastes which is another key benefit of LPM. Furthermore LPM provides high
6 PPMP20009 emphasis on the teamwork that enables effective execution of the project. Another significant benefit that is offered by LPM is that a higher quality of work can be delivered. Figure 3: LPM Principles (Source:Sohi et al., 2016) Therefore, one criteria set by the government organization is that the consultancy should implement LPM within the organization. Since use of LPM confirms delivery of a higher quality of work, implementation of LPM within the organization can contribute to getting the access to the government projects. The consultancy will be able to take up government projects only if a work of higher quality can be delivered. Lean principles and integrated project delivery process helps in relying heavily on the trust and respect of the team members and therefore high emphasis is given to the communication aspects and team performances (Rolstadås et al., 2014). These are certain significant benefits of implementation of LPM within the organization. However, it is to be noted that the application of the LPM principles in an organization can be quite challenging. Although the consultancy could achieve a number of benefits by implementation of LPM within an organization, implementation of the same indicates that the already existing and established processes within the organization is needed to be changed
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
7 PPMP20009 (Orzen & Bell, 2016). There are certain critical success factors that will contribute to the effective management of LPM within the organization. CSF for achieving the successful implementation LPM Since the concept of LPM us comparatively new to the staffs of the organization, it is possible, it is quite necessary to identify the critical success factors that are needed to be in place to achieve success in the LPM. The CSFs for achieving the success of LPM within the consultancy are needed to be identified to examine whether the consultancy has been successful in implementation of the LPM (Sohi et al., 2016). It is observed that a number of studies have been conducted for identification of the critical success factors in implementation of LPM within the organization. The researches prove the presence of a number of critical success factors. In this competitive world, the customers expect delivery of a perfect or a nearly perfect product (Lande, Shrivastava & Seth, 2016). The use of LPM certainly verifies delivery of quality products. Therefore, one of the CFS measures related to LPM implementation in the consultancy is the delivery of quality products within the organization (Anholon & Sano, 2016). Since lean is an evolving concept, a planned implementation process of training the staffs of the consultancy in making use of lean is needed to be identified. The critical success factors that are needed to be in place to enable an organization to achieve success in implementation of LPM, are indicated as follows- 1. The staffs of the consultancy are needed to be committed to improvement, which can ensure successful execution of the project. 2. Another critical success factor that is needed to be in place to ensure effective application of LPM within the organization is clear resolution of the staffs of the organization to improve. 3. Another Csf related to the implementation of LPM within the consultancy includes effective focus of the staffs on simple and practical tasks (Ansah, Sorooshian & Mustafa, 2016). 4. Active leadership is another csf that contributes to the successful execution and implementation of LPM within the consultancy.
8 PPMP20009 5. Another CSF associated with the implementation of LPM within the organization is making use of holistic and transversal thinking of the staffs that can contribute to effective implementation of LPM within the organization (Furterer, 2016). 6. A system can be implemented by establishing an effective system that can help in measuring the service performances within an organization. The above discussed points indicates the effective controls that are needed to be enforced within the system in order to ensure that the LPM is executed in the consultancy. Apart from that, there are a certain lessons for the lean that are to be in place in order to ensure that the LPM are in place. These lessons are as follows- 1.InordertomakeaLeanimplementationsuccessful,avisiblemanagement commitment is necessary 2. It is necessary to develop formal mechanism that are capable of encouraging and enable autonomy within the organization. 3. It is necessary to openly disclose the mid-terms and long-terms lean goals to ensure that a project is implemented in a successful manner (Lande, Shrivastava & Seth, 2016). 4. It is quite essential for the consultancy to communicate the lean wins 5. Another significant critical success factors related to the implementation of LPM within the organizationinvolvescontinualevaluationof the leanimplementationprocess (Albliwi et al., 2014). The above factors indicates the critical success factors that can contribute to the success of LPM implementation within the organization. All these CSFs are needed to be in place of the consultancy organization that will in turn help in achieving success in providing a successful LPM training to the staffs of the organization. Proposed Steps In the above section, the major critical success factors that are to be kept in place in order to successfully implement LPM within the consultancy is discussed. However, in order to ensure
9 PPMP20009 that all the proposed CSFs are in place within the organization, it is necessary to plan the same in an effective manner (MartÃnez-Jurado & Moyano-Fuentes, 2014). The steps that are proposed to ensure that the identified CSfs are in place are indicated as follows- 1. It is observed that one of the CSF associated with the project is communicating the leans with the staffs (Mann, 2014). For ascertaining that the lean is in place, it is quite necessary to develop a communication plan and provide a formal notice to the staffs about the process and procedures that can be followed to successfully implement the lean within the consultancy. 2. One essential CSF for implementation of the lean is openly disclosing of the mid-term and long-term lean goals to the staffs. For ascertaining that this particular lean is in place, it is necessary for the consultancy to let the staffs know about the goals of implementation of lean within the organization (Nicholas & Steyn, 2017). In this case it is the goal of getting an access to the government projects that the consultancy cannot consider unless LPM is implemented within the consultancy. 3. Another success factor that contributes to the successful implementation of lean within an organization include holistic and transversal thinking. The staffs of the consultancy is needed to have an idea of the approach of lean implementation so as to ensure successful execution of the same. 4. Another CSF that is identified for effective implementation of CSF within the organization is establishing a system that can measure the success of a project. In order to ensure that this particular CSF is in place, regular quality checking and effective project monitoring is necessary (Netland, 2016). The consultancy needs to supervise the entire lean training and the lean implementation process to ensure that the project is executed in a successful manner. Training Requirements of the Individual Staffs In order to implement LPM within the organization, it is necessary to provide the staffs of the organization to appropriate training regarding the implementation approach of LPM. Prior to thatit isessentialtointroduceleanprojectmanagementprinciplesto theprojectteam. Introduction of the lean management principles helps in identification of value and mapping the
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
10 PPMP20009 value stream within an organization (Abu Bakar,Subari & Mohd Daril, 2015). It is needed to create a flow in order to seek a condition of constant improvement. One of the key training needs that is indicated in the implementation of LPM within the organization is the need of the staffs to understand the benefits of implementation of LPM within an organization. The training that is to be imparted should be planned in an effective manner (Lande, Shrivastava & Seth, 2016). A planned training approach will enable the consultancy to provide effective understanding of the LPM. Information about each stages of implementation of lean methodology is needed to be provided to the staffs to ensure that the staffs of the consultancy have a proper idea of the process of implementation of lean methodology within the organization. Methods of Accessing whether the consultancy has adopted LPM approach There are a number of methods that can access whether the consultancy has been successful in adopting to the proposed LPM. A planned approach and method of accessing whether the LPM implementation has been successful or not will be followed. There are a number of methods that can access whether the said consultancy is able to adopt to LPM approach. These methods are indicated as follows- 1. One of the most effective methods of accessing the success of LPM is to check whether the team is able to implement LPM in the project undertaken by them (Alias et al., 2014). 2. The staffs of the organization need to have an effective knowledge related to the concept of LPM. In order to make the consultancy ready to undertake the government works, it is quite essential for the organization to educate the staffs regarding the implementation of LPM within the project. 3. Another method that can access whether the consultancy can sufficiently adopt to the LPM principle is to check the project progress report. With the implementation of LPM, the consultancy should be able to reduce the wastes associated with the implementation of the project. Furthermore, if the staff members have an idea of the LPM approaches, it is possible for
11 PPMP20009 them to deliver flawless products (Lande, Shrivastava & Seth, 2016). This will confirm that the consultancy is ready to undertake government works as well. The above discussed points indicates the process by which the consultancy can assess whether the LPM principles are enforced within the organization. It is expected that the training program will be successful which will in turn ensure that the consultancy is ready to tender for the government works as well. Conclusion The memo is prepared to enable all the staffs to have an information about the concept of LPM and the need of implementation of LPM within the organization. LMP is needed to be implemented in the said consultancy to enable the consultancy undertake the government works as well. It is therefore necessary for the consultancy to inform and educate all the staffs regarding the LPM principles. It is necessary to communicate the need of implementation of LPM principles within the organization and for that the memo is being prepared. The memo provides an idea of the benefits that can be gained by the consultancy by implementing LPM along with the critical success factors that will help in checking whether LPM principle is executed in an effective manner. Yours Sincerely, Please insert
12 PPMP20009 References Abu Bakar, F. A., Subari, K., & Mohd Daril, M. A. (2015). Critical success factors of Lean Six Sigma deployment: a current review.International Journal of Lean Six Sigma,6(4), 339- 348. Link:https://www.emeraldinsight.com/doi/abs/10.1108/IJLSS-04-2015-0011 Albliwi, S., Antony, J., Abdul Halim Lim, S., & van der Wiele, T. (2014). Critical failure factors of Lean Six Sigma: a systematic literature review.International Journal of Quality & Reliability Management,31(9), 1012-1030. Link:https://www.emeraldinsight.com/doi/abs/10.1108/IJQRM-09-2013-0147 Alias, Z., Zawawi, E. M. A., Yusof, K., & Aris, N. M. (2014). Determining critical success factors of project management practice: A conceptual framework.Procedia-Social and Behavioral Sciences,153, 61-69. Link:https://www.sciencedirect.com/science/article/pii/S1877042814054834 Anholon, R., & Sano, A. T. (2016). Analysis of critical processes in the implementation of lean manufacturing projects using project management guidelines.The International Journal of Advanced Manufacturing Technology,84(9-12), 2247-2256. Link:https://link.springer.com/article/10.1007/s00170-015-7865-9 Ansah, R. H., Sorooshian, S., & Mustafa, S. B. (2016). Lean construction: an effective approach for project management.ARPN Journal of Engineering and Applied Sciences,11(3), 1607-1612. Link:https://pdfs.semanticscholar.org/60fb/e487a49b3c5bfb3178c1418caad4b884d06a.pdf Brioso, X. (2015). Integrating ISO 21500 guidance on project management, lean construction and PMBOK.Procedia Engineering,123, 76-84. Link:https://www.sciencedirect.com/science/article/pii/S1877705815031616 Furterer, S. L. (2016).Lean Six Sigma in service: applications and case studies. CRC press.
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
13 PPMP20009 Link:https://content.taylorfrancis.com/books/download?dac=C2009-0-25140- 1&isbn=9781420079104&format=googlePreviewPdf Lande, M., Shrivastava, R. L., & Seth, D. (2016). Critical success factors for Lean Six Sigma in SMEs (small and medium enterprises).The TQM Journal,28(4), 613-635. Link:https://www.emeraldinsight.com/doi/abs/10.1108/TQM-12-2014-0107 Leach, L. P. (2014).Critical chain project management. Artech House. Link:https://kniga.biz.ua/pdf/1342-Vovremya.pdf Mann, D. (2014).Creating a lean culture: tools to sustain lean conversions. Productivity Press. Link:https://www.taylorfrancis.com/books/9780429256486 MartÃnez-Jurado,P.J.,&Moyano-Fuentes,J.(2014).Leanmanagement,supplychain management and sustainability: a literature review.Journal of Cleaner Production,85, 134-150. Link:https://pdfs.semanticscholar.org/94cb/959f57caeb70f7235f8bfcefd31cafa6da2c.pdf Netland, T. H. (2016). Critical success factors for implementing lean production: the effect of contingencies.International Journal of Production Research,54(8), 2433-2448. Link:https://www.tandfonline.com/doi/abs/10.1080/00207543.2015.1096976 Nicholas, J. M., & Steyn, H. (2017).Project management for engineering, business and technology. Routledge. Link:https://www.taylorfrancis.com/books/9781315676319 Orzen, M. A., & Bell, S. C. (2016).Lean IT: Enabling and sustaining your lean transformation. Productivity Press. Link:https://www.taylorfrancis.com/books/9780429245862
14 PPMP20009 Rolstadås, A., Tommelein, I., Morten Schiefloe, P., & Ballard, G. (2014). Understanding project success through analysis of project management approach.International journal of managing projects in business,7(4), 638-660. Link:https://www.taylorfrancis.com/books/9780429245862 Sohi, A. J., Hertogh, M., Bosch-Rekveldt, M., & Blom, R. (2016). Does lean & agile project management help coping with project complexity?.Procedia-Social and Behavioral Sciences,226, 252-259. Link:https://www.sciencedirect.com/science/article/pii/S1877042816308722 SunderM,V.(2016).LeanSixSigmaprojectmanagement–astakeholdermanagement perspective.The TQM Journal,28(1), 132-150. Link:https://www.emeraldinsight.com/doi/abs/10.1108/TQM-09-2014-0070 Tenera, A., & Pinto, L. C. (2014). A Lean Six Sigma (LSS) project management improvement model.Procedia-Social and Behavioral Sciences,119, 912-920. Link:https://www.sciencedirect.com/science/article/pii/S1877042814021934