PPMP20010 - Assignment 1: Barwon Storage and Computer Infrastructure Project Status and Control Report

PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
PPMP20010- Assignment 1
Part A
Project Status Report
1 PROJECT INFORMATION
Project name: Barwon Storage and Computer infrastructure project
Date: 26 April, 2017
Project ownership: Health organisation infrastructure
Prepared by: Project Manager
Distribution list: Steve Tanic: Procurement Manager, Barwon Health
Neville Daffy: Supply Manager, Barwon Health
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
2 GANTT CHART
WBS
#
Task &
Subtask 1 2 3 4 5 6 7 8 9 10
1 A ————
1.1 A1 —
1.2 A2 —
1.3 A3 —
2 B ————
3 C ———————
—
4 D ———————————
—
4.1 D1 —————
4.2 D2 —————
—
5 E —————
6 F ——
7 G —
8 H —
3 VARIANCE ANALYSIS (COST IN THOUSANDS)
Task &
Subtask
Milestone
Status PV EV AC
Variance %
Schedule Cost
A Completed 100 100 100 0 0
A1 Completed 25 25 25 0 0
A2 Completed 50 50 50 0 0
A3 Completed 25 25 25 0 0
B Completed 50 50 55 0 -5
C Completed 50 50 40 0 10
D In progress 70 40 110 -42.86 -175
D1 Completed 30 30 50 0 -66.67
D2 In progress 40 10 60 -75 -500
E Not started 90 0 0 -100 0
F Not started 40 0 0 -100 0
G Not started 50 0 0 -100 0
H Not started 5 0 0 -100 0
Task Totals 455 240 305 -47.25 -56.25
4 ESTIMATE AT COMPLETION (EAC)
EAC = $539,933.33
The estimated cost of completing the Barwon health project amounts to
$539,933.33. This cost estimation is based on the allocated planned value to
various activities on weekly basis. The total estimated cost of project is higher
than the planned cost of project completion.
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5 COST SUMMARY
The impact of cost on the project will be that the project will fail to achieve its purpose
and earn value for stakeholders of the project. The higher risks having adverse potential
impact on the project result in increase in costs of the project. There are various project
control techniques such as project crashing, project rationing etc., which can be used to
reduce the overall costs of the project. Also the risk management strategies are used to
mitigate the impact of risks on the project resulting in non-occurrence of additional costs
the estimated cost of Barwon project are higher than the planned costs of completing the
project. The reason for this is the impact of risk factors on the project.
6 S CURVE
The S curve shows that the planned value, earned value as well as actual costs of the project
are in alignment and all these values move in the same direction. This means that there is no
cost differences involved in variations in project completion. The project is not likely to result
higher costs to a large extent as compared to the planned costs.
7 FORECAST COMPLETION DATE
Forecast completion date = End of week 11
On the basis of he earned value of the project and actual costs of the project till the
present date of partial completion, it can be forecasted that the project will be completed
within 11 weeks out of which 6 weeks have been completed and the remaining project
will take 5 weeks to complete.
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PROJECT STATUS AND CONTROL REPORT
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8 MILESTONE REPORT
Milestone
Task
Scheduled
Completion
Projected
Completion
Actual
Completion Issues
A Week 2 Week 2 Week 2
B Week 4 Week 4 Week 4
C Week 5 Week 5 Week 5
D Week 7 Week 7 Week 7
E Week 8 Week 8 -
F Week 8 Week 9 - The delay in this activity of
the project is the poor data
quality due to which the
software was not customised
to be compatible with the
infrastructure.
G Week 9 Week 10 - The delay in this activity is
due to the inefficiency of the
project staff to co-ordinate
and organise the project
activities.
H Week 10 Week 11 - The issues in this activity
arose due to delay in
previous activities.
9 EVENT REPORT
Current Problem Potential Impact Corrective Action
The poor quality of the data
used in the designing and
development of the software
requirement plan.
Improper designing of
software
The quality of the input in
the project specification
document shall be improved
The lack of technical skills of
the employees
Ineffective implementation of
project
Effective training of
employees in accordance
with the project
requirements
Inefficient project
management
Project delay Establish co-ordination
among the project staff to
ensure proper
implementation of each
activity (Kerzner & Kerzner,
2013)
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PROJECT STATUS AND CONTROL REPORT
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Part B
Project Controls
Task:
Provide a description of how the project will be controlled including its event driven
and time driven controllable categories and configuration procedural outputs for
each item categorised.
The control of project is very essential for ensuring the timely and proper
implementation of the project to achieve the project activities (Nasir & Sahibuddin,
2011). There are various control techniques and procedures which can be used to
monitor and control the performance of the project and its schedule. The various
time-driven controls and event driven controls for the controllable categories of the
project and configuration procedural outputs are described as follows:
Event driven controls
The events in relation to the project include arranging for the procurement of
resources for the project, designing the process and systems for project
infrastructure through coding and configuration, recording the project status and
operations, maintain a daily log of the project activities and use of resources and
assessing and dealing with the exceptional and uncertain project activities. In order
to monitor these activities and implement controls, the various techniques used
include preparation of Project management plan, schedule baseline, cost baseline,
defining reporting methods and preparing risk assessment and mitigation plan. The
meetings between project stakeholders, conducting technical performance review
by the manager and performing risk assessments are the activities used to monitor
the events. The work performance reports are submitted to control the performance
of the project.
Time driven controls
These are the control procedures which relate to those factors which result in the
extension of the duration of the project leading to the delay of the total project
completion. The documents used for monitoring the schedule of the project include
the cost baseline, work performance data, monthly progress reports etc. The tools
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used for the implementation of time driven controls within the project include the
variance analysis, trend analysis, EV reports, rescheduling software tools, project
crashing, work breakdown structure, etc. The baseline updates, change request
updates, EVM reports and forecasts can be used as the methods for racking the
performance and schedule of the project.
The configuration procedural outputs in relation to the project include mainly five
core activities such as planning, identification, controlling, status reporting and
verification and audit of risks (Turner & Zolin, 2012). The configuration of the Barwon
health project requires the designing and development of infrastructure of health
alliance set-up. In this way the activities of configuration procedures can be used for
implementing the time driven and event driven controls in the project control
process for each of the controllable categories.
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REFERENCES
Turner, R. and Zolin, R., 2012. Forecasting success on large projects: developing reliable
scales to predict multiple perspectives by multiple stakeholders over multiple time frames.
Project Management Journal, 43(5), pp.87-99.
Nasir, M.H.N. and Sahibuddin, S., 2011. Critical success factors for software projects: A
comparative study. Scientific research and essays, 6(10), pp.2174-2186.
Kerzner, H. and Kerzner, H.R., 2013. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Taylor, H., Artman, E. and Woelfer, J.P., 2012. Information technology project risk
management: bridging the gap between research and practice. Journal of Information
Technology, 27(1), pp.17-34.
Teller, J., Kock, A. and Gemünden, H.G., 2014. Risk management in project portfolios is more
than managing project risks: A contingency perspective on risk management. Project
Management Journal, 45(4), pp.67-80.
Zhou, X. and Zong, Z., ZTE Corp, 2015. Method for reselecting bearer binding and event
report function. U.S. Patent 8,943,165.
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