PPMP20010 - Assignment 1: Project Status and Control Report

PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
PPMP20010- Assignment 1
Part A
Project Status Report
1 PROJECT INFORMATION
Project name: PPMP20010
Date: 20th April
Project ownership: Infrastructure Update and Software installation by
Baron Health Infrastructure
Prepared by: Project Manager
Distribution list: Procurement and Supply manager.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
2 GANTT CHART
WBS
#
Task &
Subtask 1 2 3 4 5 6 7 8 9 10
1 A ————
1.1 A1 —
1.2 A2 —
1.3 A3 —
2 B ————
3 C ———————
4 D ———————————
4.1 D1 ————
4.2 D2 —————
5 E ————
6 F ——
7 G —
8 H —
3 VARIANCE ANALYSIS (COST IN THOUSANDS)
Task &
Subtask
Milestone
Status PV EV AC
Variance %
Schedule
(EV-PV)
Cost
(EV-AC)
A Complete
d
100 100 100 0 0
A1 Complete
d
25 25 25 0 0
A2 Complete
d
50 50 50 0 0
A3 Complete
d
25 25 25 0 0
B Complete
d
50 50 55 0 -5
C Complete
d
50 50 40 0 10
D In
progress
70 40 110 -30 -70
D1 Complete
d
30 30 50 0 -20
D2 In 40 10 60 -30 -50
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PROJECT STATUS AND CONTROL REPORT
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progress
E Not
started
90 0 0 -90 0
F Not
started
40 0 0 -40 0
G Not
started
50 0 0 -50 0
H Not
started
5 0 0 -5 0
Task Totals 455 240 305 -245 -135
4 ESTIMATE AT COMPLETION (EAC)
EAC =$497,514.91
5 COST SUMMARY
It is important to have a value for the money with respect to the project
that is being undertaken by the company. It can be maintained with the
controlling of the cost. There are different types of cost which needs to be
considered for the project started with the regular check of the
performance to ensure the value of the project. It is important that there is
analysis of the cost at regular intervals to control it so that there is the
value of the software that is being delivered. The cost fixed as well as the
variable must be considered with respect to the project value that needs
to be generated. The risk needs to be addressed and there can be
changes in them due to issues that are surrounding the organisation as
well as their employees which is important for the organisation. The risk
associated must be reconsidered due to increase In the cost in
comparison to the actual cost making it important for it.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
6 S CURVE
The S Curve is prepared through the Planned value, Actual cost and the Earned
value for the performance measurement and to have control over the project.
7 FORECAST COMPLETION DATE
Forecast completion date = 10 Week.
The forecast is must for the management of the issues that are being faced by
the organisation. The forecast completion date is based on the work that has
already been taken up in the project and the work that is remaining.
8 MILESTONE REPORT
Mileston
e Task
Scheduled
Completion
Projected
Completio
n
Actual
Completio
n Issues
A Week 2 Week 2 Week 2 -
B Week 4 Week 4 Week 4 Unidentified cost
C Week 5 Week 5 Week 5 Improper risk
management
D Week 7 Week 8 Week 8 Ambiguous contingency
plan
E Week 8 Week 8 Week 8 -
F Week 8 Week 9 Week 9 -
G Week 9 Week 9 Week 9 -
H Week 10 Week 10 Week 10 -
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PROJECT STATUS AND CONTROL REPORT
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PROJECT STATUS AND CONTROL REPORT
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9 EVENT REPORT
Current Problem Potential Impact Corrective Action
Unidentified costs Increase in the cost of
completion
Apportionment and
management of the cost
involved to make it as
minimal as possible
Ambiguous contingency
plans
Effect on the completion
date of the project
The contingency plan is
must for the effective
completion as there are
always uncertainties
which needs to be dealt
with
Improper risk
management
There can be increase in
the overhead cost and
delay in effective work
The risk management
techniques will be applied
to forecast and minimise
the overhead cost
involved
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PROJECT STATUS AND CONTROL REPORT
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Part B
Project Controls
Task:
Provide a description of how the project will be controlled including its event driven
and time driven contrallabe caterogies and configuration procedural outputs for
each item categorised. (max 2 pages)
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PROJECT STATUS AND CONTROL REPORT
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The project needs to be completed in a way that the cost is the lowest and
the time is not exceeded which can be possible with the effective
controlling of the projects. The control can be defined as the
measurement of the performance which has been achieved by the
company with the standards established by them. It can also be
understood as the way in which the performance is being measured by
the organisation with respect to the achievement of the objectives and
goals set by the company. The controlling is the can be categorised as
Directing and managing (Khazaeni, and Cassandras, 2016). Directing
consists of the mechanism as well as the controls that can be established
along with the management of the various stages of the project.
Event Driven – The Event driven are based on the particular events that
has occurred within the time span of the project that are being conducted.
The event driven control example includes the deliverables or the event
that can affect the availability of the raw material for the completion of the
project (Khazaeni, and Cassandras, 2016).
Time Driven Techniques – The time driven techniques includes the time
frame for the establishment of the particular control. These controls and
techniques are established depending upon the time period or the stages
of the project that are being conducted (Zou, et. al., 2014).
These controls are basically effective for the company in completion of the
project with the optimum utilisation of the resources within the budgeted
stipulated time. The measurement of the performance can be done with
regular and time driven controls and preventive steps can be taken in
case there are some issues (CGIAR, 2017). The organisation can be
benefitted be completion of the project in the minimal cost and effective
way.
The various Controllable Categories for the completion of the
projects are as follows:-
Deliverables – The deliverable are the materials that are required with
respect to the development of the project. It is crucial that there is time
delivery as per the planning of the procurement manager so that there is
smooth running.
Configuration Items – These can be described as the support material or
software required to effectively imply the direct material used for the
material. These also includes the frame of the material quantity that need
to be ordered by the
Project status accounts – The project progress with respect to the cost
incurred and the budget made are being categorised to determine the
variance that is being occurred and the reason for the same.
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PROJECT STATUS AND CONTROL REPORT
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Daily Logs – The daily logs are needs to be maintained with respect to the
arrival of the Inventory and preparation of the software of the company.
There must be in written about all details with respect to the daily activities
conducted.
Issue Items – The project may face many issues that can affect the
Configuration Procedural Outputs includes:-
Planning – Planning is the key for the proper completion of the project that
is undertaken by the organisation. It is the base of future completion of the
projects as per the desired results and timely delivery.
Identification – Identification is the forecasting of the issues that can occur
during the completion of the project of brining every health organisation
under one roof.
Control – The control can be referred to as the tools and techniques that
can be undertaken with respect to overcoming of the issues that are being
face by the organisation.
Status accounting – The status accounting is recording and analysing of
each and every activity which is being conducted in the premises for the
project that is undertaken for the decision making.
Verification and auditing – The verification and the auditing includes the
steps that must be implemented so that there is checking of each and
every document along with the audit of the same to determine any flaw or
misstatements in it.
The company can be benefitted in the way:-
The categories can be used by the organisation so that the data that need
to be clubbed for the preparation and implementation of the software can
be effectively managed by the company. The benefit can be understood
with the help of the company is that there are various stages which needs
to be completed by the company including set up of the inventory which
can be done in an planned way through the above categories.
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PROJECT STATUS AND CONTROL REPORT
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References
 Xue, H., Zhang, S., Su, Y. and Wu, Z., 2018. Capital Cost Optimization for
Prefabrication: A Factor Analysis Evaluation Model. Sustainability, 10(1),
p.159.
 Zou, L., Wang, Z., Dong, H., Liu, Y. and Gao, H., 2014. Time-and event-driven
communication process for networked control systems: a survey. In Abstract
and Applied Analysis (Vol. 2014). Hindawi.
 CGIAR, 2017. Project management. CGIAR. [Online]. Also available at
https://www.cgiar.org/wp/wp-content/uploads/2018/01/GPN-Project-
Management-July-2017.pdf. [ Accessed on 25-4-2018]
 Schwieterman, J.P. and Fischer, L.A., 2017. The S-Curve of Technological
Adoption: Mobile Communication Devices on Commuter Trains in the
Chicago Region, 2010–2015. Journal of Public Transportation, 20(2), p.1.
 Toh, T.C., Ting, C., Ali, K.N., Aliagha, G.U. and Munir, O., 2012. Critical cost
factors of building construction projects in Malaysia. Procedia-Social and
Behavioral Sciences, 57, pp.360-367.
 Santosh, E.V. and Apte, E.M., Loss in Productivity in Relation with Delay
Analysis in Building Construction Projects. IOSR Journal of Mechanical and
Civil Engineering (IOSR-JMCE) Volume 11, Issue 3 Ver. IV PP 73-80
 Khazaeni, Y. and Cassandras, C.G., 2016, May. Event excitation for event-
driven control and optimization of multi-agent systems. In Discrete Event
Systems (WODES), 2016 13th International Workshop on (pp. 197-202). IEEE.
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