PPMP20010 - Assignment 1: Project Status and Control Report

This report provides a comprehensive analysis of the project status and control measures implemented for the PPMP20010 project. It includes a Gantt chart, variance analysis, cost summary, S-curve, forecast completion date, milestone report, event report, and a detailed description of project controls. The report highlights key issues and corrective actions taken to ensure project success.

PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
PPMP20010- Assignment 1
Part A
Project Status Report
1 PROJECT INFORMATION
Project name: PPMP20010
Date: 25th April
Project ownership: Infrastructure Update and Software installation by
Baron Health Infrastructure
Prepared by: Project Manager
Distribution list: Procurement and Supply manager.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
2 GANTT CHART
WBS
#
Task &
Subtask 1 2 3 4 5 6 7 8 9 10
1 A ————
1.1 A1 —
1.2 A2 —
1.3 A3 —
2 B ————
3 C ———————
—
4 D ———————————
—
4.1 D1 ————
—
4.2 D2 —————
—
5 E ————
—
6 F ——
7 G —
8 H —
3 VARIANCE ANALYSIS (COST IN THOUSANDS)
Task &
Subtask
Milestone
Status PV EV AC
Variance %
Schedule
(EV-PV)
Cost
(EV-AC)
A Complete
d
100 100 100 0 0
A1 Complete
d
25 25 25 0 0
A2 Complete
d
50 50 50 0 0
A3 Complete
d
25 25 25 0 0
B Complete
d
50 50 55 0 -5
C Complete
d
50 50 40 0 10
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
D In
progress
70 40 110 -30 -70
D1 Complete
d
30 30 50 0 -20
D2 In
progress
40 10 60 -30 -50
E Not
started
90 0 0 -90 0
F Not
started
40 0 0 -40 0
G Not
started
50 0 0 -50 0
H Not
started
5 0 0 -5 0
Task Totals 455 240 305 -245 -135
4 ESTIMATE AT COMPLETION (EAC)
EAC = 560,000$
The Estimate at completion is based on the judgement of the manager
depending upon the cost that is already been incurred as well as the budgeted
cost that must be incurred for the full completion of the project.
5 COST SUMMARY
The project involves a high degree of resources and have complexities
associated with it. The project must be completed in a way which is not
only beneficial for the company but is able to meet the performance as
well as the timescale with respect to the budget established. The
specification and the feasibility of the project need to be determined for
which it is important to have knowledge of the cost that is going to be
incurred. The increase in the cost can result in delay in the work that is
being performed along with the delay in the time line. There can be also
chances of inefficiency or depriving in the value of the project with the
change in the cost of the project. The risk needs to be redefined
depending upon the performance and completion of the projects. The
starting of the projects includes four steps for the most effective control
which includes understanding project, determination and controlling of the
cost and last is the monitoring. There is need to redefine the risk on the
basis of the issues that are being faced by the organisation such as the
management of the available data so that there can be completion of the
project timely and effectively.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
6 S CURVE
The S Curve is a tool to present the planned value, earned value and actual cost
that is being incurred during the project so that there can be measurement of
the performance at regular intervals and steps can be taken for the effective and
efficient management.
7 FORECAST COMPLETION DATE
Forecast completion date = 12 Weeks
The forecast as the name suggests it is the estimate of the time when the work
will be completed for the particular project. It was estimated that the project
will be completed by 10th week but as per the current completion report the
work will be completed within 12 weeks from the starting date.
8 MILESTONE REPORT
Mileston
e Task
Scheduled
Completion
Projected
Completio
n
Actual
Completio
n Issues
A Week 2 Week 2 Week 2 Lack of engagement
B Week 4 Week 4 Week 4 Resources deprivation
C Week 5 Week 6 Week 7 Lack of accountability
D Week 7 Week 7 Week 8 -
E Week 8 Week 9 Week 9 -
F Week 8 Week 10 Week 10 -
G Week 9 Week 10 Week 11 -
H Week 10 Week 11 Week 12 -
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
9 EVENT REPORT
Current Problem Potential Impact Corrective Action
Resource Deprivation The resources for the
preparation of the
software affected the
effectiveness
Proper availability and
effective and efficient use
of the resources available
Lack of engagement This affected the timely
completion of the project
due to inappropriate
engagement
There will be proper
interaction with all the
companies with regards
to the working of the
process in them
Lack of accountability The lack of accountability
has resulted in increase in
the cost budgeted by the
organisation
There will accountability
and responsibility will be
set of the procurement
manager and supply
manager for delivery and
acquisition of resources.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
Part B
Project Controls
Task:
Provide a description of how the project will be controlled including its event driven
and time driven contrallabe caterogies and configuration procedural outputs for
each item categorised. (max 2 pages)
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
Control can be understood as the policy of the organisation that are being
adopted for the completion of the projects. There are different controls
which are based on the Event or on the basis of the time. These controls
are being used for the effective completion of the project in the way it was
desired. The controls that are being established by the organisation on
the basis of the events that have taken place during the course of projects
are called event driven controls whereas the controls that are being
established on timely basis or after some intervals are known as the time
driven controls.
The Time and event driven controls are being used by the organisation to
deliver the software on time by managing the available resources and
also using them in the best possible way. There is various issues face by
the organisation with respect to completion of the project which can be
overcome by the organisation or can take preventive steps to minimise
the same and ensure that there is minimal risk involved. The cost is an
important factor in the project which must be organised by the company to
have effective completion and as per the decided standards. These
controls are useful in doing the same in the best possible way.
The even driven control includes the documentation measurement of the
reports through establishment of the various reports that are being
prepared of the work completion and status. There is proper planning an
reporting method in regards to the risk involved is also considered for the
event driven Controls. The Time driven controls include various activities
ad methods to forecast and measure the project in term of performance
such as Variance analysis, Trend analysis, EVM, Project software
scheduling tools.
The controllable categories can be categorised in the following way
 Deliverables
 Configuration
 Status accounts
 Logs
 Issues
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
The controllable categories are the timely available of the inventories and
in the current scenario it is the timely preparation of the software to bring
everyone under one roof. It is important that there is management of the
various stages of the projects so that there is determination of any wrong
if going on. The controllable categories includes ensuring of the timely
delivery of the inventory such as systems and software, data as well as
the regular update of the status of the project with the daily logs and
determining of the issues. There are various factors that can affect the
project completion needs to be determined by the company and take
preventive steps so that there is smooth running.
The configuration procedural outputs are as follows:-
 Planning
 Identification
 Control
 Status Accounting
 Verification and Audit
The procedural outputs are important for the organisation to manage the
available resources in the best possible way along with the achievement
of the goals and objective of the company. The configuration procedural
output can be understood as the correct determination of the systems
which can be effective to manage the data that needs to be recorded
along with proper planning of doing the same. It is also used in verifying
the procurement done by the organisation and measure the performance
that is being achieved with respect to the standards.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
References
 Guide, A.U.S., 2015. Understanding and Monitoring the Cost-Determining
Factors of Infrastructure Projects. Also available at
http://ec.europa.eu/regional_policy/sources/docgener/evaluation/pdf/
5_full_en.pdf
 Zou, L., Wang, Z., Dong, H., Liu, Y. and Gao, H., 2014. Time-and event-driven
communication process for networked control systems: a survey. In Abstract
and Applied Analysis (Vol. 2014). Hindawi.
 Harvard Business Review Staff, 2016. The Four Phases of Project
management. Harward business review. [Online]. Also available at
https://hbr.org/2016/11/the-four-phases-of-project-management. [ Accessed
on 24-4-2018]
 Schwieterman, J.P. and Fischer, L.A., 2017. The S-Curve of Technological
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C., 2014. Guide to Cost-Benefit Analysis of Investment Projects. Economic
appraisal tool for Cohesion Policy 2014-2020.
 Santosh, E.V. and Apte, E.M., Loss in Productivity in Relation with Delay
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 Khazaeni, Y. and Cassandras, C.G., 2016, May. Event excitation for event-
driven control and optimization of multi-agent systems. In Discrete Event
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