PPMP20010 - Executing and Closing Projects Assignment
Added on 2021-04-17
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PROJECT AUDIT, TERMINATIONAND GOVERNANCEREPORTSNAMEOF PROJECTPPMP20010 - Assignment 2Part AProject Audit and TerminationReportENTERYOURNAMEWITHSTUDENT IDPAGE1The Project Audit and Termination Report is a tool used to substantiate to the stakeholders of a project that the goals and objectives of the project have been met and important items or deliverables have been produced by the project. The report is a vital communication tool that is used as the basis for ensuring that the stakeholders acknowledge the project success and accept the outcomes. Kerzner (2013) p582 section 11.35 identifies five different types of audit – performance, compliance, quality, exit, and best practices. Audits do not have to occur at the end of a project but can occur during a project as health checks and quality audits (Kerzner 2013, 1031, 1151-1152). The PMBOK (2013) p100-104 advises the process to be followed when closing or finalizing all the activities within a project. Chapter 18 of Managing a Successful Project with PRINCE2 discusses the PRINCE2 approach to closing. Not all projects terminate successfully; Kerzner (2013) also discusses the reasons why some projects are stopped (section 11.20) and the lessons for the project manager (section 9.1 p447) if the processes for phase-outs and transfers are not conducted correctly (11.21).The report is based on the contents of Managing Successful Projects with PRINCE2(2009), A Guide to the Project Management Body of Knowledge (PMBOK Guide) 5thEdition (2013) and Kerzner Project Management: A Systems Approach to Planning, Scheduling and Controlling (2013). Please complete the report for the case study (Barwon Health Infrastructure) provided within the Assessments section in the Moodle.Guidance boxes like this should be deleted when you have finished with the contents: position the cursor on the border, left click when a cross appears and press delete.
PROJECT AUDIT, TERMINATIONAND GOVERNANCEREPORTSNAMEOF PROJECT1PROJECT INFORMATIONProject name:A brief name to describe the projectDate: Date of the current status reportProject ownership:Area responsible for the projectPrepared by:Name and positionDistribution list:List of those receiving the report, their positions and role in the project.ENTERYOURNAMEWITHSTUDENT IDPAGE2
PROJECT AUDIT, TERMINATIONAND GOVERNANCEREPORTSNAMEOF PROJECT2AUDITABLE CATEGORIESAuditable CategoryWBS ID and Item DescriptionApplicable metrics1.Performance / Progress1.1 Understanding the project detailProductivity Cash flow details 1.2Gathering project items Employee satisfaction Gross margin 1.3Condition adopted for the ICT process Customer satisfaction scoresICT details2.Compliance 2.1Incorporating required ICT facilitiesUnified management team Centralized data centre 2.2Cloud service incorporation Fibre combination Organizational encompass2.3Copper and microwave networking technologies Wan infrastructureClinical equipments 3.Quality3.1Health care record keeping system Data centreMicrosoft SQL cluster 3.2Hyper converged infrastructure development Virtualized network systemVirtualized desktop infrastructure 3.3Information specification Safety security4.Change / Exit4.1Project audit reconfiguration Effective communication Proper deliveries 4.2Review on the ICT record keeping system Details of the patientsTraining tests 4.3Final ICT concept incorporation Measurement of the proficiency Realizing benefits based on Return On Investment 5.Risk5.1Risk identification System security Quality services 5.2Risk assessment Storage and technical requirements Electronic knowledge gathering 5.3Risk management Control and procurement Control scope 6.Best Practices / Lessons to be Learned6.1Final acceptance criteria for the project Critical success factors User friendliness 6.2Agreement shell SLA guidelines Potential issues ENTERYOURNAMEWITHSTUDENT IDPAGE3
PROJECT AUDIT, TERMINATIONAND GOVERNANCEREPORTSNAMEOF PROJECT6.3Final project document submission Feasibility study Cost benefit analysis 3AUDIT PLANAudit CategoryItemWhen will it be conducted? Who will conduct?Purpose (discovery or decision-making)?Performance / ProgressRequired allthe 6 projectitems At the very project initiation phaseProject manager and project team members In order to develop the ICT based health care system for keeping the patients health conditional report these items are needed to be identified initially.ComplianceThe list of rules those are governing the initiationof the RFP process Initiation phaseProject manager and project sponsors The contribution of the project manager will help to keep the records or details safely. If all the requirements are properly considered during the system specification and combination then the project can easily meetthe requirement. System detail analysis Initiation phaseTechnicalexperts and system analysts The technical experts should ensure all the ICT requirementsproperly to initiate and completethe ICT health record keeping system securely. Experience of the project teammembers Initiation phaseHR manager Before developing project team,their skills and knowledge re needed to be examined by the HR manager to make sure that no such implementation issue are arising. QualityHardware specificationPlanning phase Technicalexperts All necessary hardware should be specifically identified to avoid unwanted situations Software licence Planning phase System developerIn order to run the ICT based health care application accurately proper software are needed to be considered and allnecessary software licence are also needed those should also be adopted.Change / ExitReturn on investment Initiation phaseFiance manager A feasibility study should have to be conducted to make sure about the return that may generate from the total capital investment ENTERYOURNAMEWITHSTUDENT IDPAGE4
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