PPMP20013 - Project Management for Operators of Large Assets: Consolidated Portfolios

This consolidated portfolio provides a comprehensive summary of weekly portfolios for PPMP20013 - Project Management for Operators of Large Assets. It covers key areas and processes of project, program, and portfolio management practices, relevant tools and techniques, tendering and contracting processes, management strategies, and teamwork and communication. The portfolio also includes evidence from the Brisbane Airport's New Parallel Runway project, demonstrating the application of these concepts in a real-world scenario.

PPMP20013 - PROJECT MANAGEMENT
FOR OPERATORS OF LARGE ASSETS
Consolidated Portfolios
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Table of Contents
1. Introduction..................................................................................................................................3
2. Course Learning Outcomes.........................................................................................................4
LO 1: Review using clear terminology the key areas and processes of project, program and
portfolio management practices as applies to asset rich organisations........................................4
LO 2: Discuss the relevance of tools and techniques for investigating and describing project
process related to developing new workings, facilities, equipment, plant and processes for
justifying, designing, developing, or maintaining existing facilities and equipment within the
context of their technological and asset lifecycle status..............................................................5
LO 3: Present and interpret major processes that are based on sound policy, information, and
research that enable project justification, tenders, contracts, and selection criteria to occur in
an asset-rich organisation............................................................................................................7
LO 4: Critically analyse management strategies and operational activities from a broad
perspective to ensure safety and quality, to avoid overruns or rework, to manage variations and
claims, and to make decisions to discontinue or close projects...................................................8
LO 5: Demonstrate an effective, professional level of teamwork and communication and
support collaborative peer group learning...................................................................................9
3. Discussion and Conclusion........................................................................................................11
4. References..................................................................................................................................13
5. Appendices................................................................................................................................14
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1. Introduction
Project Management (PM) is processed to attain predetermined objectives by appropriate
methods, information, process, skills and experience. It has significance in the enhancement of
project process according to the determined targets. An asset rich organisation which contains
different resources and an asset to accomplish the project needs have a huge need for PM
application.PM mainly effects on the operations and activities which helps to the organisation to
attain determined objectives by their combined efforts. PM is also supported to engage
stakeholders, resources and machinery in the attainment of the project objectives. This
consolidated project is focused to provide summary and information of weekly portfolios and it
also contains the previous portfolios in the appendices attached in the last of the consolidated
portfolio. This consolidated portfolio will provide the summarised information of each learning
outcome based on the weekly portfolio. It will contain five learning outcomes and each one will
provide summary and evidence based on previously done weekly portfolios.
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2. Course Learning Outcomes
LO 1: Review using clear terminology the key areas and processes of project,
program and portfolio management practices as applies to asset rich organisations.
It is essential for the project, program and portfolio manager to use effective and appropriate
terminologies to apply in the PM. This learning outcome is based on the clear terminology of the
key processes and areas which can be applied to the project, portfolio and program management
by an asset rich organisation. Asset rich organisation has enough resources, experience and skills
to develop and execute a project.Resource management is significant in all phase of the project
management process which helps to execute activities in a better manner and also to attain
objectives.
Summary
PM is based upon different process aligned to generate a proposed outcome according project
objectives. PM contains a specific process has five phases which is used in the betterment of the
project outcomes according to the project objectives. Initiation is the first phase of management
of project which is based on the development of the objectives and their documentation. It is
done by the project manager with the help of the program and portfolio managers to develop
different documents regarding to the project to get approval on the project by the board of
directors of the asset rich organisation (Kerzner and Kerzner, 2017). All of the process regarding
to the initial documentation are done under this phase to take approval and move forward to
further process.Planning is related to the development of PMP (Project management plan) which
provide guidelines for financial, human, machinery, cost, time, communication and risk
assessment and management. This project plan is also approved by the board of directors after
which it comes in work and progress. Execution is the third phase of the PM process in which
different activities based and designed according to the project objectives and planning executed
to develop project outcomes. It is most significant process of the PM which is based on the skills
and expertise. It contains higher involvement of project, program and portfolio managers to
implement different activities. Many loopholes and issues are becomes in this phase which are
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significant to resolve by an effective conflict resolution process. It is essential that all of the
project activities will execute on the basis of project plan to attain objectives. Monitoring and
controlling is a subprocess involved or linked with the execution process phase which helps to
keep quality in the production of outcomes which is important. It is done by the
experiencedpeople such as managers and engineers to make sure that produced outcomes are
equal according to the set criteria. If any fault and defect found in the produced outcome project
manager and engineers are responsible to resolve it. It is also required to control on the use of
resources in the execution to manage profitability in the project (Schwalbe, 2015). Closing is the
last phase of the project process in which project activities get closed according to the attempt of
the project outcomes. Project outcomesare evaluated by the project managers according to their
determined objectives. All of this process is based on the project, program and portfolio
managers’ expertise to manage and control activities. It is also essential to resolve issues in
which involvement of management is significant.
Evidence
Brisbane Airport's New Parallel Runway project is based on the future needs so it is essential for
the project managers to manage all the activities according to set project plan and objectives to
develop it. Project initiation, planning, controlling, execution and closing are the different phase
related to PM process. This project is developing under the Brisbane airport authorityand
Australian Government which are enabled in the providence of resources and finance to
accomplish the needs of the project which is described in the attached week one portfolio in
appendices (Avery and Balakrishnan, 2015). It is more significant to apply PM process
effectively in the projects of an asset rich organisation which can help them to enhance the use of
project resources in the attainment of the project objectives.
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LO 2: Discuss the relevance of tools and techniques for investigating and describing
project process related to developing new workings, facilities, equipment, plant and
processes for justifying, designing, developing, or maintaining existing facilities and
equipment within the context of their technological and asset lifecycle status.
This learning outcome is based on the tools and techniques which can be used by the project
manager in the management of the project. As well as these tools and techniques can be used to
describe and investigate the project regarding issues and conflict which working as an obstacle
tothe attainment of project objectives. Tools and techniques for project management are effective
to identify needs for new activities. It helps to develop a better process of working to attain the
project objectives. It is essential for project managers to identify the requirement of the project to
develop a fluency in the project. Needs of resources and equipment’s can analyse and identify by
analysing the difference in the remaining resources and activities in the project.
Summary
Use of project management tools is based on the project which helps to coordinate the process
and activities. A distincttype of tools is used in a project which helps in the attainment of the
project objectives (Ilyas, et. al. 2013). Gantt chart is a project management tool which can be
used by the project managers to investigate and describe the project. Gantt chart is used to
allocate time frames into the different process which can be used by the project managers to
define and investigate the project. Each time frame contains the information about the resource
and responsibilities by which project manager can organise the project effectively. Milestones
are provided in eh Gantt chart which helps in scheduling and time targets to stakeholders to
attain. It is essential for the project managers towork according to the timeframes which can help
them to accomplish the project as per the determined time schedule. It helps to manage the
effectiveness of eh project according to the objectives. Work accomplishment is the key purpose
to use this project management tool. Project managers can use Gantt chart in the investigation of
the project to develop new working activity and facility in the project to manage fluency and
accomplish the situational needs of the project. Program managers also use this management tool
which helps them to analyse the use of occupied and remaining resources to enhance their use.
PERT is also used as a project management technique which ensures the attainment of the
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project objectives. PERT technique is effective to use in the planning and controlling phase of
the PM. It provides a chart of the activities to represent the project activities in proposed
sequence (Walker, 2013). It also provides milestones which are used to investigate the project
activities and timeframe on the basis of which resourcesneeds can be analysed by the project
managers. The critical path is part of the PERT technique which provides the scheduling and
activities information to project, program and portfolio managers according to which new project
activities can be designed.
Evidence
Brisbane Airport's New Parallel Runway is a large project which has a hugeneed for project
briefing and investigation by which project managers can identify the needs fornew facilities,
activities and equipment (Baxley, et. al. 2013). Weekly portfolios which are attached in the
appendices are having much information regarding this learning outcome. Gantt chart, Critical
path activity, PERT etc. are the project management tools and techniques which are effective to
use in the project briefing and investigation.
LO 3: Present and interpret major processes that are based on sound policy,
information, and research that enable project justification, tenders, contracts, and
selection criteria to occur in an asset-rich organisation.
Tenders and contracts are essential to developing the project which can help to the project
manager to accomplish the project needs. This learning outcome is based on the tendering
process and contract development by an asset rich organisation. it is essential to use a proper
process of tendering which helps to manage transparency in the tender development of the
project. It is also essential to select a contractor which enablesto accomplish the project needs
accordingly. A proper process provides a structure to use in the tendering process to enhance the
potentials to get better outcomes by tenders.
Summary
It is required for the project managers develop transparencyin the tendering process for an asset
rich organisation. Brisbane Airport's New Parallel Runway project is managed by Brisbane
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Airport authority and Australian government which is focused on cost factors and as well as on
quality measures also in the project. Project managers have to keep proper transparency in their
project by clearly mentioning their requirements in the tendering process (Leach, 2014).
Different types of tenders are used in the projects which are open, selected, negotiated,
framework and serialtendering. It is based on the project managers to use an appropriate type of
tendering process in the project by which they can invite bids on the tender to enhance the
stakeholders in the project. Purpose, required units, time schedule, payment mode, assumed the
cost of the work etc. have to be mentioned by the project managers in their tendering process.
The selection has to be based on the commitments of the interested party in the tenders. It is
essential to develop contracts after the tendering process in which also transparency is needed.
Cost, time, unit etc. are clearly needed to mention in the contract which can help to the project
manager to develop an appropriate tender and contracts (Sonnenburg, 2013).
Evidence
In the case of Brisbane Airport's New Parallel Runway project managers are used the effective
process of tenders according to the government and legislation to accomplish the needs of
resources and technology in the project. It is essential to accomplish the project needs to manage
the outcomes quality according to the project objectives. This project has much need IT and
machinery for manufacturing and construction work to develop a risk-free runway for planes.
Wiring connections, networking and many more other different kinds of works are under process
which has need of the organisations which are expert in these. All of these kinds of needs are
accomplished by the tendering process. Project managers have defined the work, assumed cot of
work, time schedule to accomplish this work in their tendering process according to which
contracts are developed in this project.
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LO 4: Critically analyse management strategies and operational activities from a
broad perspective to ensure safety and quality, to avoid overruns or rework, to
manage variations and claims, and to make decisions to discontinue or close
projects.
It is essential for the project managers to ensure safety in the project for complete engagement of
the stakeholders in the project. Identification of risk is significant fora project manager to
manage profitability in the project activities. Quality is also a significant aspect to manage in the
project which can help to the project managers to ensure their equality in the project objectives
and outcomes (Sallis, 2014). Overruns of work and activity create an additional pressure on the
financial resources engaged in the project so it is essential for the project manages to decline the
risk of rework. Variations in the project activities coordination is also another aspect engaged in
the project which can help the project managers to manage outcomes as per the project
objectives.
Summary
PMP (Project management plan) is one of the most effective management strategies to develop
project activities according to the project objectives. It contains the time, resources, cost,
communication plan, risk, scope etc. in it which helps to align the project according to the
project objectives. Involvement of time factor in the project planning supports to execute project
activities by allocating them into the different timeframe. The cost factor is also supported to
manage and control the activities cost according to the assumed project cost. Communication
plan ensures the information management in the project which helps to clear doubts and conflicts
(Ross, 2017). TQM is also used for the management of the project activities which helps to
manage quality in the work and outputs. The quality system is effective to use in the project
which works on the planning, execution, checking and action which ensures to avoid project
overruns and also implant quality in the output. Total quality management strategy is effective to
develop and produce activities which enhance the potentials to attain the project objectives.
Business process re-engineering process is used to decline the risk rework and overruns in the
execution phase of the project management.
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Evidence
Big projects contain a huge risk of rework and overruns which is also involved in the Brisbane
Airport's New Parallel Runway project. It is significant to use TQM, Business process re-
engineering and project management plan in the project which helps to avoid the risk of quality
and rework in the project to manage the profitability. Total quality management is effective to
use which compares the project outputs with the project objectives to ensure the quality
measurement in the production (Chapman, 2018). Higher risk of rework enhances the needs of
management strategies which can help to the project manager to ensure the outcome according to
the project objectives.
LO 5: Demonstrate an effective, professional level of teamwork and communication
and support collaborative peer group learning.
Project management plan contains communication factor which ensures the communication path
and information sharing to decline the risk of doubts and conflicts. It is essential to manage an
effective coordination in the different stakeholders involved in the project which can help to
attain project objectives. Teamwork is a significant aspect to maintain in the project which can
help to the project managers to attain their project objectives. This learning outcome is based on
the project needs regarding the coordination and communication in the team to produce efforts
according to the shared team goals.
Summary
Project managers are used to demonstratingteamwork and communication in the project. Project
managers have to use their stakeholders to resolve any issues and conflicts occurs in the project.
Use of project management tool is also effective in the resolution of the project related issues. It
improves the teamwork and shared the responsibility to accomplish an activity of the project. It
is essential to divide work among the people according to their skills and field which can help to
the project managers to attain their project objectives effectively. An appropriate way of
communication enhanced communication level in the stakeholders involved in the project to
work on their shared objectives (Lindsjørn, et. al. 2016). It is essential for the project managers
to clearly define the roles and responsibilities of subordinates in the project which can help them
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to engage them properly in the work. It is also essential to communicate and guide them
regularly through effective communication process which can help to resolve their query and
issues.
Evidence
In the case of Brisbane Airport's New Parallel Runway project managers have used a
communication plan for information sharing and communication to engage people and
stakeholders in the work effectively. Different teams are developed under this project which
helps to the project manager to attain their project objective. Weekly portfolios are attached in
the appendices which have much information regarding the effective and professional level of
teamwork and communication in the project.
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3. Discussion and Conclusion
Discussion and conclusion on the weekly portfolios are given below in which observations will
be discussed which I have observed during the weekly portfolios:
Week 1:This is the first week of which I have observed the use of project management process in
a project. Different areas of the project management which is explained in the portfolios are
learned.
Week 2:In this week I have learned the contract and tendering process to use in the project to
accomplish the resources related project requirements. It is essential for the project managers to
use an effective tendering process by managing proper transparency.
Week 3:I have analysed that financial needs can also accomplish by the use of tenders and
contracts. It is most significant need of the project which can also accomplish by developing
contracts.
Week 4:Project estimation is significant in which I have learned the use of budgets in the cost
assumption by which appropriate financial sources can utilise in the project.
Week 5: I have learned the process tomanage the project requirements by the use of tendering
and contract method in the projects.
Week 6:It is significant to clearly define the conditions of the contract by which an appropriate
contract can be developed.
Week 7:TQM is effective to manage quality aspect in the project outcomes and on the other side
business re-engineering process is essential to avoid project overruns and rework in the project.
Week 8:Document management is related to the portfolio management which is the
responsibility of the portfolio managers in the project.
Week 9:Communication is prior to use in the project which can help to the project manager to
resolve issues and conflicts in the stakeholders.
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Week 10:Sustainability in the project is a significant aspect which helps to attain project
objectives without much variation in the project activities.
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4. References
 Avery, J., &Balakrishnan, H. (2015). Predicting airport runway configuration: A discrete-
choice modeling approach.
 Baxley, B. T., Murdoch, J. L., Swieringa, K. A., Barmore, B. E., Capron, W. R., Hubbs,
C. E., ... & Abbott, T. S. (2013). Experiment Description and Results for Arrival Operations
Using Interval Management with Spacing to Parallel Dependent Runways (IMSPiDR).
 Chapman, W. (2018). Engineering modeling and design. Routledge.
 Ilyas, M. A. B., Hassan, M. K., &Ilyas, M. U. (2013). PMIS: boon or bane? Paper
presented at PMI® Global Congress 2013—EMEA, Istanbul, Turkey. Newtown Square, PA:
Project Management Institute.
 Jeston, J. (2014). Business process management. Routledge.
 Kerzner, H., &Kerzner, H. R. (2017). Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons.
 Leach, L. P. (2014). Critical chain project management. Artech House.
 Lindsjørn, Y., Sjøberg, D. I., Dingsøyr, T., Bergersen, G. R., &Dybå, T. (2016).
Teamwork quality and project success in software development: A survey of agile
development teams. Journal of Systems and Software, 122, 274-286.
 Mir, F. A., &Pinnington, A. H. (2014). Exploring the value of project management:
linking project management performance and project success. International journal of
project management, 32(2), 202-217.
 Ross, J. E. (2017). Total quality management: Text, cases, and readings. Routledge.
 Sallis, E. (2014). Total quality management in education. Routledge.
 Schwalbe, K. (2015). Information technology project management. Cengage Learning.
 Sonnenburg, F. (2013). The Effects of Airports on Industrial and Commercial Property
Development: The Case of Brisbane Airport. ZeitschriftfürAustralienstudien, 27, 145-164.
 Walker, A. (2015). Project management in construction. John Wiley & Sons.
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5. Appendices
Week 1
Week 2
Week 3
Week 4
Week 5
Week 6
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Week 7
Week 8
Week 9
Week 10
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