PPMP20013 Unit Portfolio for Week 2: Project Justification and Contract Processes

(SAMIUDDIN SIDDIQUI MOHAMMED) / (12054918) - PPMP20013 Unit Portfolio for Week 2
Week 2: Explore and explain the project justification and contract processes.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters 3,
4 & 5;
Optional Readings
 HB 140-2000
Administration
manual for AS
4000-1997
General conditions
of contract.
 Australia National
Audit Office
Developing and
Managing
Contracts - Getting
the right outcome,
achieving value for
money;
 Victorian
Government
Procurement
Rules
 Australian
Commonwealth
Government
Procurement
Rules
 WA Government
1. Review using clear
terminology the
key areas and
processes of
project, program
and portfolio
management
practices as applies
to asset rich
organisations.
In this reading, the major assistive parts to carry out the project in an effective
way are the planning values of the project which is been performed in the best
way so as to avoid any kind of risks and problems. The significance and
requirement of the team working have also been developed in an effective and
right manner which is necessary for a project to handle the working process and
management could get done in the proper manner (Smith, 2002).
The Brisbane runway project is having a well-planned structure which will help
in making the project reliable and dependable on the operations and activities
that get performed. The management of the value system has to get done to
build the runway. The implementation process of the project plan is also very
well defined that is helping to get a straight and right path. The major factor of
success in the project is the strong and effective leadership connectivity among
the people and members involved in the project. The stakeholders of the
Brisbane runway project are communicated effectively and are connected with
each other for every minor to major aspects.
The Victorian Government Purchasing board is also putting its leadership efforts
to make the project successful and effective so that the sustainability could be
obtained and the runway get growth and reliability. The objective and motive
that Brisbane runway is to provide all the facilities to the passengers and also to
make the economic position stable. This provides a various opportunity for
future to the project (Department of Finance Commonwealth Procurement
Rules, 2018).
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(SAMIUDDIN SIDDIQUI MOHAMMED) / (12054918) - PPMP20013 Unit Portfolio for Week 2
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Procurement
Rules
 NSW Government
Procurement
Rules
 QLD Government
Procurement
Transformation;
Case Study
 Brisbane Airport's
New Parallel
Runway – Climate
Change;
 BNE Airports
EIS/MDP -
Approvals.
Same as above 2. Discuss the
relevance of tools
and techniques for
investigating and
describing project
process related to
developing new
workings, facilities,
equipment, plant
and processes for
justifying,
designing,
developing, or
maintaining
existing facilities
The project of Brisbane airport runway has used different tools and techniques
so that the possible time, risk and required management process can be able to
get managed. The technique that will be used for the project is Pert, CPM, and
Kanban. For its justification and for contractual processes the effective
measurement tools used are the total quality management and business process
re-engineering. These processes are very important and helpful for the
management of Brisbane to meet the set standards and objectives (McKeown &
Lindorff, 2011). This is very effective and is assisting to maintain the quality and
effectiveness of the project.
Total quality management (TQM)
The TQM is one of the effective approaches that is been used to measure the
quality and worth of the work or project. It is availing quality to the project at
the initial phase itself. The customer’s requirements and objective of the project
are the major concerns. Helpful in building mutual understanding and effective
team working among the members of the project.
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(SAMIUDDIN SIDDIQUI MOHAMMED) / (12054918) - PPMP20013 Unit Portfolio for Week 2
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
and equipment
within the context
of their
technological and
asset lifecycle
status.
Business process re-engineering (BPR)
This is another very major aspect which is used I the project so that the
unnecessary project cost and wastage could be able to get managed in the best
possible manner. This is helping in a continuous and frequent improvement in
the project plan, also it is assisting the project to get replanned in such a manner
that it will directly aim to the project’s aims and set standards.
Same as above 3. Present and
interpret major
processes that are
based on sound
policy, information,
and research that
enable project
justification,
tenders, contracts,
and selection
criteria to occur in
an asset-rich
organisation.
In this reading, the tendering and contract for the project has been concerned
that in accordance with the norms and laws are needed to be considered while
procuring the project plan. There are general conditions and elements that are
must to tender and to make a contract for the project. As per Administration
manual for AS 4000-1997 several things and elements that are focused are-
Value for the money- The money and the cost that is get invested in the project
need to be worthful and must be effective to carry out the project as this will be
aiding to meet the aims and standards also the contract and tender will be able
to get procured
MacDonald, et. al.,2012.
Specifications- The specifications for the project plan will be displayed to the
council to make the further decisions and to take required steps.
Tender evaluation- with the help of at least 3 members in the council panel
who will be making the decisions for evaluating the project plan and will make
recommendations and suggests for any changes.
Complaint process- Th council will be responsible for making any solution and
promptly address any of the issues and problems that will get raise in the
tendering process.
Same as above 4. Critically analyse
management
strategies and
operational
activities from a
broad perspective
to ensure safety
The management has been effectively creating strategies and plans so that it
can be able to manage the working activities and can be able to handle the
problems and risk aspects. The safety and quality management for the project is
very necessary as with its assistance the value of the project will get obtained in
the best possible manner along with that the operations and activities will be
able to get managed the most desired manner (Smith, 2002).
The quality system that has been used for the project is total quality
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(SAMIUDDIN SIDDIQUI MOHAMMED) / (12054918) - PPMP20013 Unit Portfolio for Week 2
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
and quality, to
avoid overruns or
rework, to manage
variations and
claims, and to make
decisions to
discontinue or
close projects.
management tool which will be critically accessing the project operations and
activities so that the effectiveness and the value to the money could be able to
get managed (Pilley, 2000). The cost and the resources management will also be
able to get performed as the business process re-engineering will be aiding in re-
designing the plan to meet the cost efficiency and to manage the wastages. The
planning, implementation, reviewing and taking corrective actions in the process
with the assistance of this two tool and technique would get performed
appropriately and effectively.
Same as above 5. Demonstrate an
effective,
professional level
of teamwork and
communication and
support
collaborative peer
group learning.
Communication and interaction with the stakeholders are one of the best and
most important aspects that are needed to be focused on the project plan.
Figure 1: Primary and secondary stakeholders.
Source: (Smith, 2002)
The stakeholders who are both primary and secondary as mentioned n the
diagram needed to be communicated all the required things so as to meet the
plans and project needs. The communication will be helping management and
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(SAMIUDDIN SIDDIQUI MOHAMMED) / (12054918) - PPMP20013 Unit Portfolio for Week 2
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
government of Australia to make the drawn process more reliable and
customised. As to create the interest and the project value an effective
communicator is very much required. With the help of this entity the project
plans and steps along with this the required things can be able to get
communicated to the stakeholders (Commonwealth of Australia, 2012). The
communication process in the project must be rebuttal so that the
misunderstanding, as well as the unclear information, can be able to get
avoided. This is having a brad term of growth scope of the project in the market
along with this the Brisbane airport runway will be effective and will become
more convincing.
References
 Commonwealth of Australia (2012). Developing and Managing Contracts: Getting the right outcome, achieving value for money. [Online]. Australian
National Audit Office (ANAO). Available at: https://www.anao.gov.au/work/better-practice-guide/developing-and-managing-contracts-getting-right-
outcome-achieving-value. [Accessed: 23rd March 2018].
 Department of Finance Commonwealth Procurement Rules (2018). Commonwealth Procurement Rules Achieving value for money. [Online].
Department of Finance. Available at: https://www.finance.gov.au/sites/default/files/commonwealth-procurement-rules-1-jan-18.pdf. [Accessed: 23rd
March 2018].
 MacDonald, C., Walker, D. H., & Moussa, N. (2012). Value for money in project alliances. International journal of managing projects in business, 5(2),
311-324.
 McKeown, T., & Lindorff, M. (2011). Temporary staff, contractors, and volunteers: The hidden workforce in Victorian local government. Australian
Journal of Public Administration, 70(2), 185-201.
 Pilley, J. L. (2000). HB 140—2000 Administration Manual for AS 4000—1997 General conditions of contract. Australian standards.
 Smith, N. J. (2002). Engineering project management. Blackwell.
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(SAMIUDDIN SIDDIQUI MOHAMMED) / (12054918) - PPMP20013 Unit Portfolio for Week 2
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