Management of Material Supply and Equipment Installation

This document covers the management of material supply and equipment installation in the construction industry. It includes topics such as material mobilization, lifting operations, safe work methods, and preparation of claims.

CPCCBC5010B
By Name
Course
Instructor
Institution
Location
Date

Question One
Generation of a notification letter
UNITED SOLAR DEPORT COMPANY
Civil Construction Works
Owili Jared Ochieng Kalausi service Centre
12795 W. Alameda AWENDO
P.O. Box 25287
Dede, Migori 80225-0287
To all departmental heads,
United Solar Depot Company.
Civil works,
Box 310
AWENDO.
Dear Sir/ Madam
SUBJECT: Pre-Construction Meeting Notice
I would like to express my sincere gratitude for being able to achieve the targets for last year. I
want to believe that lessons were learned from the mistakes that were previously made..
However, we do improve and learn from our mistakes. As the year begins, it comes along with

new challenges and meaningful goals. Some of these targets and goals cannot be achieved
without the contribution of each and every member of our organization (Brook 2016).
In order to discuss our progress plan and highlight the role of each and every member in our
organization, there is a meeting that has been scheduled for Friday, January 13, 2014, in the
conference room at 10.00 am. The leaders of various teams are expected to make representations
for about 15-20 minutes. It is highly encouraged that all the main subcontractors are included in
the invitation list. They are requested not to miss the function. All the departmental heads are
requested to access portal for the items that had been uploaded on the website of concerning
project. Some of the materials that members are expected to focus on include the followings:
I. Prevention plans of the accidents
II. Registration letter of the project superintendents
III. A list of names of the subcontractors. This has been provided in the same format as the
copy of the respective proposals.
IV. Written statements from various contractors which certify their compliance with the
applicable standards of labor clauses (Cheng 2014).
V. Evidence of liability insurance which is considered satisfactory on the compensation of
workman and coverage of all other subcontractors
VI. Plan of quality control
VII. Required management of wastes for specific departments
VIII. A prevention plan for storm water pollution
IX. A management plan for indoor air quality for specific departments
X. Commissioning plans of the contractors as per the submitted documents

It is important to note that all the items listed above must be provided in at least two copies to the
officer in charge of contracts prior to the pre-construction meeting. The documents should be
received one week prior to the stipulated date. Please be kind enough to confirm attendance. All
members are urged to seek clarifications where necessary.
Yours Sincerely,
Jared Owili Kalausi
Contracting Officer
CC:
NPR: Representative departmental head representatives
United Solar Deport Company
Question Two

Introductions
The occurrence of accident in any construction site is inevitable. It is therefore recommended
that effective measures are put in place to address these challenges as soon they come along. Part
of the preparation will include have an effective first aid Kits.
Discussion
All the employers and the bosses that are covered by the Insurance act of workplace safety are
normally required to have first aid facilities and equipment. Also trained personnel are required.
United company is not an exception in this case (Mukuka, Aigbavboa and Thwala 2014). Some
of the requirements of first aid are illustrated below.
 The first aid station of the company will have the following equipment’s
 A box of first aid that contains the required items as per the regulations of safety with the
following:
 A notice board that displays the following information:
 A poster of the board which is also known as form 82 meant to direct
individuals at the construction sites.
 Valid certificates of first aids indicating the qualification of the trained workers
 A card of inspection that has been provided with the spaces of recording date and the
most recent activities of the first aid inspection. The provision will include signatures of
the signatures of the individual performing the inspections(Bagaya and Song 2016).
 A first aid station will be put in charge of the worker whose operations will be within the
vicinity of the station of first aid. First aid stations will contain all the minimum
requirements as per the regulations and the maintenance shall be kept in proper
conditions. The inspection box shall be large enough and be kept in the proper conditions

(Nabil and El-Riyati 2015.). This will ensure that all the items within the box will be
easily accessible and used immediately.
 All the employers will be expected to ensure that form 82 is posted in all the areas
perceived to be at risk. Such measures will ensure that all of the accidents are reported to
the concerned authorities for immediate action to be taken
 Since the site is expected to have more than 20 employees, the first aid box will have a
minimum of the following:
 A current standard manual of the ambulance of St Johns
 At least one card of the pin of safety. The dressing will consist of the following
 12 adhesive dressings that have been wrapped individually
 8 sterile gauze pads with the dimensions of 3 square
 2 rolls of gauze bandages with dimensions of 2 inches
 4 inches square 2 field dressings.
Conclusion
The availability of first aid kits as well as proper site organization leads to reduced cases of
accidents. It is the only way to safeguard the lives of employees at the site.
Part B
The operations for lifting are usually parts and parcel of the construction industry. These
operations can actually be performed manually or by the use of the equipment for lifting.
Considering that the operations or the construction processes will involve the use of heavy
materials, control of the risk of lifting will be necessary. This is because both mechanical and

manual lifting activities can actually put the workers at greater risks. Some of these risks will
result in disease and disability (Chowdhury 2013)
Lifting operations
This kind of operating is concerned with the lowering and lifting of the construction objects or
materials. The lifting load may include people as well. The construction exercise will involve the
use of the following equipment of the construction. The following equipment will be used in
risky operations:
i. Cranes
ii. Hoists
A hoist
This is actually equipment that is used in the lowering and raising of loads by the means of lift
wheel or a drum. This kind of lifting machine can either be operated manually or by the use of
electricity. In some cases, the lifting will be done by the use of the chains that are of high safety
standards
A crane
A crane is a type of machine that is equipped with wires or chains for hoisting. They will be used
to lift materials for constructions to higher heights that are considered risky.
Part C
Safe work Method of cranes

The employer who is responsible for the activities of lifting has the primary duty of ensuring that
cranes are operated safely. He/she should at least identify one person who will be in control of
the operations of the cranes and his/her competency should not be in doubt. The operator will
always ensure that lifting equipment is very strong, suitable for the proposed uses and very
stable(Alinaitwe, Apolot and Tindiwensi 2013). The equipment will be installed or positioned in
a way that prevents risk occurrences. That equipment that will be used for lofting people must be
marked accordingly. Before any lifting equipment can be put into use, the surrounding must be
kept free or must be secured to avoid possible damages and injuries The machine requirements
and fuel level should be checked as well. The movement of the loads should be done per the
codes of the marked signals. The engines that are not in use should, therefore, be switched off(Li
and Taylor 2014).
Part D
Safety induction plan
The induction plan will consider various departments of construction activities. The evaluation
of each and every sector will be dependent on the nature of the tasks involved. The checklist
below will be used in the induction process.

Question 3

Management of material supply and equipment installation
Part a
Material Mobilization
Berm and removal process
Subgrade for the finish activities
Ditches for Surfaces
Structures for Excavation
untreated, 3/4'' base course
, 4'' thick of lean concrete
pavement, 10'' thick PCC component
ci AA (AE) concrete type
Small structural requirements
, precast and barrier
, 4'' thick flat work pieces
10'' thick
Slope mechanism of protection
, end section, 15'' metals
18'' type
Modification and Post, right-of-way.
relay pipe and salvage
Loose type of riprap
Braced posts
Delineators, type I

type II
Constructive signs fixed
Barricades, type III
Warning lights
Pavement marking, an epoxy material
Black
Yellow
White
Plowable, one-way white
Topsoil, contractor furnished
Seedling, method A
Excelsior blanket
Corrugated, metal pipe, 18''
Polyethylene pipe, 12''
Frames and Catch basin grate.
Relevant training exercises
Granular backfill borrow
Drill caisson, 2'x6''
Flagging
Concrete members that have been pre-stressed.
type IV, 141'x4''

Part b
Material and equipment bar
Jan-
March
2014
April
2014
May-
June
2014
July-
August
2014
Sep
2014
Oct
2014
Nov-Dec
2014
Excavation activities, materials, and
equipment
Pouring of foundation, materials,
and equipment
Framing processes materials and
equipment
Roof work materials and
equipment
Plumbing materials and equipment
Electrical materials and equipment
Masonry materials and equipment
Set up and Testing

Interior materials
Exterior materials
Landscape materials and
equipment
The sequence of material flow

Question 4
Preparation of the claim
It is important to note that the sums of PC are never accommodated within public works contract
and therefore the reserved specialists are normally employed by the contractors on the basis of
domestic arrangements. The contractor should be paid for the work which has been carried out at
the date of the instruction by the representatives of the employer(Bagaya and Song 2016).
Abortive work
The assumption made is that the original windows and doors cannot accommodate the extra
thickness of the triple glazing(Ramachandra and Rotimi 2014.). This means that they will
effectively become scrap. However, any credit which can be got from this component will be
considered. The cost of medication of the design will, therefore, be subjected to an account of
daily work.

Window and door replacement
According to this case, the selected window and door are likely to be the basis of assessing the
variation. This basically means that the account or the quotation will contain a breakdown which
has little more tat the normal rate of supply and fixing of each component. The replacement of
the door and window will be considered more expensive than the original and it may take longer.
The costs will be subject to negotiation with the contractor (Van 2014). The reference will be
made to the original double glazed windows and doors. It is very unusual for the surveyor to
have a database which is detailed and can be used to challenge the figures of the valuation. It is,
however, possible that some degree will be compromised in order to settle the valuation.
Prolongation costs
This section is handled as a change of order that is regarded both as a relay event and the event
of compensation thereby forming a contract. The period of the delivery of both windows and
doors is 10 weeks. This means that the replacement doors and windows will be done in week
52...This will be equivalent to four weeks after the original contract date of completion. There
will be additional delays that will be associated with the installation of the doors and windows
and also finishing up the project(Mahamid 2013). This will call for extra time or seeking an
extension after the contingency shall have been exhausted. The form will be submitted and filled
in the presence of the client
Step 1
The overheads will be assumed to be 13% and the profit is 7%, If x + 0.13x + 0.07x = $180 000
Then 1.20x = $1800000 and x = $180000 ÷ 1.20 = $15000:00
Step 2.

Analysis of materials, plant costs, and labors.
Taking into assumption that the breakdown of net rate
Materials 20% of $15000.00 = $3000.00
Labour 80% of $15000.00 = $12000.00
Assumed Plant hand-mixed – no plant required Net Rate (above)
= $15000.00
The cost variation will calculated as 0.20*15000
=$3000(equivalent to 20%)
Step 3.
Adoption of the net rate to suit new item will be done. Materials $3000.00 x [15÷122 ] $3.75
Labour: $12000.00 x [15 ÷ 12] $15.00
New net rate $18.75
The expected pricing of the windows and doors to be substituted will be submitted to the client.
This pricing will be a 20% increase as per the original costs.
Approval form for variation
Project:
Construction of
Apartment Variation Summary No.:
Principal: PCG No.:
Contractor: Date:
Project Manager:

Contingency agreed: $-.
Approved date of variation:
$ -
Summary number of the variation $ -
Contingency remaining: $ -
Variation recommended (For Endorsement by PCG as well as Formal Approval of DH)
Position of
variation
(VARQT)
The
position
of
instruction
site(SI)
Title of
variation
Description
of variation
Estimate of
variation
Recommended
variation
Rec Of
PCG
TOTALS:
$
- $ -
Pending Variations (For PCG ‘In-principle’ approval)
Position of
variation
(VARQT)
The
position
of
instruction
site(SI
Title of
variation
Description
of variation
Estimate of
variation
Recommended
variation
Rec Of
PCG.
TOTALS:
$
- $ -
Service planning approval and capital project
Project Manager: Signed:
Date:
Director, Service planning approval and capital project,
Authorized by: Signed:
Date:
Reviewed and Recommended in PCG No: PCG Date:
NB: All figures exclude GST
Question 5
Projected Payment Schedule of the project

`
The payment schedule of the project will contain the following information:
 The project description
 The duration of the implementation of the processes of the project and the expected date
of the project completion.
 The entities name that is expected to pay for the project
 The parties that are in the business of paying for the project or the services that are yet to
be paid(Marzouk and El-Rasas 2014)
 The contact information of the entities that will be involved in the processes of the
transaction
 The list of the products or the services to be offered for the project.
 The total amount of money expected.
Payment Schedule
The individual breakdown will be as broken down below.
i. Down payment will be at 38% this will be equivalent =$125000
ii. Progress payment at the end of the second month -15%=$18500
iii. Progress payment at the end of the 6th month as 15% =$18500
iv. Progress payment at the end of the 9th month as 15% =$18500
v. Final payment at the end of the work 2% =$6000The solution contains plagiarized
content. Remove it.

Part b
UNITED SOLAR DEPORT COMPANY
Civil Construction Works
Owili Jared Ochieng Kalausi service Centre
12795 W. Alameda AWENDAW
P.O. Box 25287
Dede, Migori 80225-0287

Progress Claim
Progress Report viz claim number 34
Reporting Period: JANUARY 13TH to DECEMBER 31
Submittal Date __14/7/2014_______
Contract No. 452
Project Name: Proposed Commercial and Residential Development,
Contractor Name: United Solar Deport Company
Project Director: JOHNSON Awili
Summary of the complete task during the claim
Performed task Subtask deliverables Due Date
Percentage
of Work
Complete
Submission
date
Management of the
project
Quarterly Progress Report 31/12/2014 (_56_ %) (14/7/2014)
Contract Summary
completion
MBE/WBE Documentation
(319(h) only)

Performed task Subtask deliverables Due Date
Percentage
of Work
Complete
Submission
date
The process of Contractor
Documentation/This included
Solicitation
Documentation(Cooke and
Williams 2013)
Completion Project Survey
document
2 CANEPA/Permits CEQA/NEPA Documents
Permits
Quarterly report on the list of variables
 ____Foundation work completed
 ____Form work completed
............................................................................................................................................................
Progress report narrative
Task 1
Administration of the project (Cumulative _56__% complete)
The project has been done up to 56% completion stage. The foundation work has been
completely done including the formwork and pillars for the corners(Muya et al 2013).
Task 2

Framing __________________ (Cumulative _67__% complete)
The framing work is almost 67%.
The purpose of this letter is to remind you of the delayed payment as per the payment schedule
shared above specifically Progress payment at the end of the 6th month as 15% =$18500. The
management seeks to appeal for the progress payment to be made in time for the smooth
operation.

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