Management of Material Supply and Equipment Installation

CPCCBC5010B
By Name
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Question One
Generation of a notification letter
UNITED SOLAR DEPORT COMPANY
Civil Construction Works
Owili Jared Ochieng Kalausi service Centre
12795 W. Alameda AWENDO
P.O. Box 25287
Dede, Migori 80225-0287
To all departmental heads,
United Solar Depot Company.
Civil works,
Box 310
AWENDO.
Dear Sir/ Madam
SUBJECT: Pre-Construction Meeting Notice
I would like to express my sincere gratitude for being able to achieve the targets for last year. I
want to believe that lessons were learned from the mistakes that were previously made..
However, we do improve and learn from our mistakes. As the year begins, it comes along with

new challenges and meaningful goals. Some of these targets and goals cannot be achieved
without the contribution of each and every member of our organization (Brook 2016).
In order to discuss our progress plan and highlight the role of each and every member in our
organization, there is a meeting that has been scheduled for Friday, January 13, 2014, in the
conference room at 10.00 am. The leaders of various teams are expected to make representations
for about 15-20 minutes. It is highly encouraged that all the main subcontractors are included in
the invitation list. They are requested not to miss the function. All the departmental heads are
requested to access portal for the items that had been uploaded on the website of concerning
project. Some of the materials that members are expected to focus on include the followings:
I. Prevention plans of the accidents
II. Registration letter of the project superintendents
III. A list of names of the subcontractors. This has been provided in the same format as the
copy of the respective proposals.
IV. Written statements from various contractors which certify their compliance with the
applicable standards of labor clauses (Cheng 2014).
V. Evidence of liability insurance which is considered satisfactory on the compensation of
workman and coverage of all other subcontractors
VI. Plan of quality control
VII. Required management of wastes for specific departments
VIII. A prevention plan for storm water pollution
IX. A management plan for indoor air quality for specific departments
X. Commissioning plans of the contractors as per the submitted documents

It is important to note that all the items listed above must be provided in at least two copies to the
officer in charge of contracts prior to the pre-construction meeting. The documents should be
received one week prior to the stipulated date. Please be kind enough to confirm attendance. All
members are urged to seek clarifications where necessary.
Yours Sincerely,
Jared Owili Kalausi
Contracting Officer
CC:
NPR: Representative departmental head representatives
United Solar Deport Company
Question Two

Introductions
The occurrence of accident in any construction site is inevitable. It is therefore recommended
that effective measures are put in place to address these challenges as soon they come along. Part
of the preparation will include have an effective first aid Kits.
Discussion
All the employers and the bosses that are covered by the Insurance act of workplace safety are
normally required to have first aid facilities and equipment. Also trained personnel are required.
United company is not an exception in this case (Mukuka, Aigbavboa and Thwala 2014). Some
of the requirements of first aid are illustrated below.
 The first aid station of the company will have the following equipment’s
 A box of first aid that contains the required items as per the regulations of safety with the
following:
 A notice board that displays the following information:
 A poster of the board which is also known as form 82 meant to direct
individuals at the construction sites.
 Valid certificates of first aids indicating the qualification of the trained workers
 A card of inspection that has been provided with the spaces of recording date and the
most recent activities of the first aid inspection. The provision will include signatures of
the signatures of the individual performing the inspections(Bagaya and Song 2016).
 A first aid station will be put in charge of the worker whose operations will be within the
vicinity of the station of first aid. First aid stations will contain all the minimum
requirements as per the regulations and the maintenance shall be kept in proper
conditions. The inspection box shall be large enough and be kept in the proper conditions

(Nabil and El-Riyati 2015.). This will ensure that all the items within the box will be
easily accessible and used immediately.
 All the employers will be expected to ensure that form 82 is posted in all the areas
perceived to be at risk. Such measures will ensure that all of the accidents are reported to
the concerned authorities for immediate action to be taken
 Since the site is expected to have more than 20 employees, the first aid box will have a
minimum of the following:
 A current standard manual of the ambulance of St Johns
 At least one card of the pin of safety. The dressing will consist of the following
 12 adhesive dressings that have been wrapped individually
 8 sterile gauze pads with the dimensions of 3 square
 2 rolls of gauze bandages with dimensions of 2 inches
 4 inches square 2 field dressings.
Conclusion
The availability of first aid kits as well as proper site organization leads to reduced cases of
accidents. It is the only way to safeguard the lives of employees at the site.
Part B
The operations for lifting are usually parts and parcel of the construction industry. These
operations can actually be performed manually or by the use of the equipment for lifting.
Considering that the operations or the construction processes will involve the use of heavy
materials, control of the risk of lifting will be necessary. This is because both mechanical and