Political Science Report: Meeting Preparation and Minister Briefing

This report delves into the crucial aspects of meeting preparation and minister briefing within the realm of political science. It emphasizes the importance of understanding the meeting's objectives and gathering relevant information, including a clear agenda and potential minutes. The report highlights the need for strategic communication, including a written document to ensure all points are covered, and suggests considering the perspectives of other involved parties. The briefing to the minister is designed for efficiency, using a structured approach with a concise agenda, meeting minutes, and key information presented in a clear and accessible format, including visual aids to convey the most important points quickly. The report focuses on effective communication to maximize the impact of the limited time allocated for the meeting.

Running head: POLITICAL
Political
Name of the Student
Name of the University
Author’s note

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How would you prepare for the meeting?
While preparing a meeting it is very important to first understand the reason to conduct
the meeting to be specific the subject of the meeting hence, gathering information about the topic
is the first step that has to be taken while preparing the meeting. In order to avoid any kind of
miscommunication I will first be clear about the agenda of the meeting so that I can explain the
situation clearly to the minister. I will also jot down the minutes of the meeting form beforehand
as it will help me to be organized.
Relevant facts and figures should be ready for the minister to have a glance and brief
regarding the meeting. The priorities should be understood and set in order to utilize the
maximum out of the ten minutes time that the minister can provide for the discussion. A meeting
is basically a process of mass communication where a person is communicating with one or
more people and hence it should be very strategic. To explain the requirements of the meeting I
will keep a written document which will help me not to lose out on any points of discussion.
Since it is a meeting with another government department if possible I will try to gather
information about their perspective as well in order to make the argument in the meeting
meaningful and rational.
How would you brief the Minister?
Because the minister is a very busy person and the time limit that has been allotted to me
to brief the minister is just 10 minutes. I plan on using this time very strategically.
Aforementioned a document should be ready to discuss the points. The documents that I will
prepare will be divided in 3 sections, first is the agenda so that the minister should first know
what the meeting is about. Then is the minute of the meeting so that the minister is prepared of

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the points in the agenda that is going to the discussed. Then the last sections is the important
information that is gathered the information that is briefed should be concrete and should have
less figures as people cannot easily comprehend with numbers. I will provide the minister with
figures and charts in a hardcopy and I will highlight the most important information for the
minister to grab a quick glance.