Prewriting sheet | Indirect Message Report

Prewriting sheet – Indirect Message
Outline
Buffer(Neutral statement related to the purpose of the message without being
negative or revealing the negative information. Avoid negative language
but do not mislead with overly positive information.)
 We received your email with great delight, and we are happy that you
are still offering us an opportunity to work with you.
 We have already shared the contents of your email with the entire
club any they expressed much excitement, especially because you
saw it fit the keep the created link. Your interest in advertising with us
was also received.
Explanation:(Provide explanation for negative information. Stick to the facts and avoid
editorializing with opinion. Avoid negative wording; use neutral or positive
language.)
 The club is more than willing to help you in advancing your idea of
holding a meet and greet session.
 However, at the moment we are not in a position to satisfy your bid to
have an announcement on our club’s website.
Bad News:(Explain the negative information use passive language and a dependent
clause to emphasize and de-personalize the negative message.)
 Our institution, through the department tasked with dealing with
student matters, has announced a change in advertising on club
websites.
 We can no longer have advertisements or notices from external
entities. The decision was largely informed by past experiences with
advertisers that have at times jeopardized the status of given clubs or
even the entire institution.
Alternatives(What alternatives are being presented? Avoid negative wording; use
neutral or positive language.)
 We, however, feel obligated to pay back the help that you accorded
us in the event that introduced us to you. The club members have
said that they owe you a lot for your kindness and must in one way or
the other return the favor.
 You are welcome to speak to us at our next meeting. Let us know
your most convenient time. Additionally, we volunteer to offer some
required services that will be needed at your event.
Good Will