Principles of Administration Essay - 4COM Plc

Added on - 21 Jul 2020

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PrinciplesofAdministration
Table of ContentsINTRODUCTION...........................................................................................................................1TASK 1............................................................................................................................................11.1: Explain the legal requirements relating to the management of office facilities...................11.2: Describe the typical services provided by an office facility................................................11.3 explain how to establish office management procedures......................................................21.4 explain how to manage office resources...............................................................................21.5 explain techniques to monitor and manage work flows........................................................21.6 explain typical support and welfare facilities for office workers..........................................3TASK2.............................................................................................................................................32.1 explain the legal obligations of the employer for health and safety in the workplace..........32.2 explain an individual’s responsibilities for health and safety in the workplace...................32.3 describe accident and emergency procedures.......................................................................4TASK 3............................................................................................................................................43.1 explain the purpose of meeting minutes................................................................................43.2 explain the legal implications of meeting minutes................................................................43.3 Explain the importance of accuracy inHayek,2012.Goode, , 2011.Andrews, 2010Sinha,and Labi, 2011. Nolan, 2014. Forrow, and et. al., 2012.Leimeister,and et. al.,2010Hesselbarth, and Schaltegger,2014Norman, 2011Boons, and Lüdeke-Freund,2013.minute taking......................................................................................................................53.4 Describe what should and should not be included in different types of meeting minutes....53.5 Describe how to take notes during meetings.........................................................................5TAKS 4............................................................................................................................................64.1 explain the features and purpose of different types of formal and informal meeting...........64.2 explain the role and responsibilities of the chair...................................................................6
4.3 explain the role of others in a meeting.................................................................................74.4 explain techniques to facilitate a meeting.............................................................................74.5 explain the information........................................................................................................7TASK 5............................................................................................................................................75.1 explain the use of targets and budgets to manage workloads...............................................75.2 explain how to allocate work to individual team members..................................................75.3 explain different quality management techniques to manage the performance of anadministrative team....................................................................................................................75.4 explain the techniques used to identify the need...................................................................7TASK 6............................................................................................................................................86.1explain the characteristics, requirements and purposes of different types of events.............86.2 explain the types of information and information sources needed to organise an event.....86.3 explain how to plan an event................................................................................................96.5 describe the likely types of information needed by delegates before, during and after anevent............................................................................................................................................9CONCLUSION..............................................................................................................................10
INTRODUCTIONPrinciple of administration Refers to set of principles, which determines the existence andfunctioning of administration. The main job responsibility of administrator is to ensure theefficient performance of all departments in an organisation. This project report covers the legal;requirement and techniques the the company need to follow (Hayek, 2012). The company named'4COM PLC' is taken to prepare this report.TASK 11.1: Explain the legal requirements relating to the management of office facilitiesThe legal requirements:Equality and discrimination Act:Businessesmust do all they can to preventdiscriminationamong their workforce, and being up-to-date withequality lawis essential. Thelawsays that people must not be treated differently because of: age. disability.Employment Rights Act 1996:The Employment Rights Act 1996 is as an Act ofParliament passed by the British government to formally codify the existing law on individualemployee rights in the United Kingdom.Employment Relations Act 2004:An Act to amend the law relating to the recognition oftrade unions and the taking of industrial action; to make provision about means of voting inballots under the Trade Union and Labour Relations (Consolidation) Act 1992; to amendprovisions of that Act relating to rights of members and non-members of trade unions (Goode, ,2011).Data Protection Act 1998:This lawis a United KingdomAct of parliamentdesigned to protectpersonal data stored on computers or in an organised paper filing system.1.2: Describe the typical services provided by an office facilityThe typical services are as follows:Document production:DocumentPreparation is the process ofpreparing documentsforimaging.Documentsthat are not properlypreparedcan damage expensive imaging equipmentand can negatively affect the overall quality of images.Data Entry:Adata entryclerk, similar to a typist, is a member of staff employed to enteror updatedatainto a computer system database, often from paper documents using a keyboard,optical scanner, ordatarecorder.1
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