Program and Portfolio Information Systems

This article discusses the relevance of program and portfolio information systems in project management. It explores the concepts of system thinking, system engineering, and knowledge management for project success. The article also highlights the responsibilities of project leaders and portfolio managers in decision making and professional project activities.

Running head: PROGRAM AND PORTFOLIO INFORMATION SYSTEMS
Program and Portfolio Information Systems
Name of the student:
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1PROGRAM AND PORTFOLIO INFORMATION SYSTEMS
1. Introduction and summary of outcomes
The consolidated portfolio designed and developed here identifies the responsibility
of project leader and portfolio manager in system thinking, organizations decision making
and other professional project activities. Throughout the PPMP20012 unit the use and
application of project management and effectiveness of system engineering and system
thinking for either project success or failure are being elaborated.
The relevance of system thinking to portfolio, program and project managers are
learnt from the discussion. The different system thinking tools and techniques and its
relevance with knowledge management are also illustrated. Apart from that, the learning unit
also elaborates the way how system engineering and methodologies can help the project
managers to meet the primary project objectives and goals. In addition to this, how the
knowledge management areas and system engineering are effective for project success are
also elaborated in this article.
2. Itemize each learning outcome
a. LO1
i. Summary
This essence of this paper reflects the complexities associated to project, program a
portfolio management considering the engineering system’s perspectives. This paper also
identifies the importance of understanding dynamic project complexities. The behavior of the
moderately complex system can be modeled both qualitatively and quantitatively.

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ii. Evidence
The importance of aligning organizational and technological structures together for
project success is also elaborated in this paper. It has been identified that network analysis is
the other structure that helps to understand the structural complexities.
b. LO2
i. Summary
This paper identifies the system oriented complexities that may negatively imact the
organizational functions and operations. Three different types of complexities are also
elaborated in this paper in terms of technical and organizational complexities, social and
human behavior, and uncertainty of long lifecycle.
ii. Evidence
In order to tackle the project level complexities technical domain of the organizations
are developing effective models and tools as well. This paper also identifies the composition
and relationship of projects, portfolio and program systems and their impact in organizational
success.
c. LO3
i. Summary
This paper demonstrates a step by step performance assessment and improvement
strategy which is required to implementing an ERP in the Chinese companies. While
implementing the ERP system the steps those will be followed by the company to meet the
project objectives and aim are ERP organizational readiness, ERP selection, ERPO
implementation, final presentation and ERP live run.

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ii. Evidence
It is identified that project and portfolio managers are required to use ERP
organizational structure to make sure that the business is running efficiently with decreased
rate of errors. Not only this but in order to implement the project the different methods that
can be implemented are Delphi model, Dumpster shafer combination method and action case
study. The performance must be assessed after implementation of each stage.
d. LO4
i. Summary
It is summarized that, for exponential economic growth and overall organizational
development the organizations should use the concept of system thinking effectively
throughout any system and project development life cycle period
ii. Evidence
It has been determined that the role and responsibilities of using the concept of system
engineering baseline in the airport. It has been analyzed that for detecting multipurpose drone
this application is very essential. The baseline development process is again dependent on
modified system of system architecture along with (SAI) Method.
e. LO5
i. Summary
It is identified that an innovation methodology that might help the project managers
throughout the project development life cycle period. This paper also identifies and relates
the critical success factors (CSF), of project success based on the previous company
experience.

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ii. Evidence
f. LO6
i. Summary
The nominated evidence identifies the role of project selection approaches in project
portfolio management. This is based on an artificial neural network model which is based on
critical success factors (CSF). This approach delivers opportunities for future research. It also
identifies the roles of Project selection approach in effective organizational decision making.
ii. Evidence
g. LO7
i. Summary
It is defined that defines the role of electronic portfolio management requires to assess
medical education program. It is determined that, different practice level challenges can also
be detected easily and efficiently with the help of project management approaches and
practices.
ii. Evidence
If the potential project challenges are identified at the initial stage then different
organizational challenges will be successfully mitigated and managed as well. If these are
detected timely then massive risks might occur and hamper the project progress.
h. LO8
i. Summary
This article describes the roles and responsibilities of using project portfolio
management approaches in organizational decision making. In order to take effective

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organizational decision making this approach is very effective. Different decision making
challenges and managerial processes can be successfully resolved with this application.
ii. Evidence
Regardless of type, nature and size project managers and portfolio managers should
identify role of decision making in organizational success. If the project managers fails to
take appropriate decision then the entire project as well as the organization will fail to meet
the organizational objectives.
i. LO9
i. Summary
This article gives ideas on rethinking the concept of project management and its
effectiveness in project success. The traditional approach of project management is modified
with this application. This paper prepared a structured project management framework that
would help the project managers to meet the objectives and other success criteria.
ii. Evidence
The well established organizations mostly presents project management framework
before the initiation of any project Therefore, the project and portfolio managers should
identify the project objectives first and then based on the project objectives they should
design the framework.
j. LO10 and 11
i. Summary
It is determined that an empirical perspectives based on practical application of agile
portfolio management. This is referred to as a revolutionary method that is applicable for
both large and medium sized organizations. It is defined that, the companies require further
attention for effective commercial and social success.

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ii. Evidence
For commercial and social success project managers should use different
revolutionary method. However, the methods must be utilized appropriately by the project
managers and portfolio managers.
3. Discussion and Conclusion
From the above discussion it can be concluded that, the success or failure of any
project, organizational success, commercial revenue and competitive advantages are
dependent on project manager’s activities and skills and knowledge of the project team
members. The manager and team members should take the decisions considering real life
experiences. It is also being learnt that there is a close relationship between knowledge
management, project management, system thinking and system engineering. Each of the
factors is to be analyzed by the project leads to before designing, developing and
implementing any real time project.

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4. References
Archibald, R. D., & Archibald, S. (2016). Leading and Managing Innovation: What Every
Executive Team Must Know about Project, Program, and Portfolio Management.
Auerbach Publications.
Badewi, A. (2016). The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), 761-778.
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Görög, M. (2016). A broader approach to organisational project management maturity
assessment. International Journal of Project Management, 34(8), 1658-1669.
Jenner, S. (2016). Transforming government and public services: realising benefits through
project portfolio management. Routledge.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.
Stettina, C. J., & Hörz, J. (2015). Agile portfolio management: An empirical perspective on
the practice in use. International Journal of Project Management, 33(1), 140-152.

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5. Appendix
Appendix of the weeks are also attached in the template portfolios.