Program and Portfolio Management Information System

The paper analyzes the significance of system thinking in program and portfolio management. It summarizes the outcomes of weekly portfolios and discusses the role of system engineering concepts and methodologies in project management.

Running head: PROGRAM AND PORTFOLIO MANAGEMENT
Program and portfolio management information system
Name of the Student:
Name of the University:

1PROGRAM AND PORTFOLIO MANAGEMENT
Table of Contents
1. Introduction and summary of outcomes......................................................................................3
2. Itemize each learning outcome....................................................................................................3
a. LO1..........................................................................................................................................3
i. Summary...............................................................................................................................3
ii. Evidence..............................................................................................................................4
b. LO2..........................................................................................................................................4
i. Summary...............................................................................................................................4
ii. Evidence..................................................................................................................................4
c. LO3..........................................................................................................................................5
i. Summary...............................................................................................................................5
ii. Evidence..............................................................................................................................5
d. LO4..........................................................................................................................................5
i. Summary...............................................................................................................................5
ii. Evidence..............................................................................................................................6
e. LO5..........................................................................................................................................6
i. Summary...............................................................................................................................6
ii. Evidence..............................................................................................................................6
f. LO6...........................................................................................................................................7
i. Summary...............................................................................................................................7
ii. Evidence..............................................................................................................................7
g. LO7..........................................................................................................................................8
i. Summary...............................................................................................................................8
ii. Evidence..............................................................................................................................8
h. LO8..........................................................................................................................................8
i. Summary...............................................................................................................................8
ii. Evidence..............................................................................................................................9
i. LO9...........................................................................................................................................9
i. Summary...............................................................................................................................9
ii. Evidence............................................................................................................................10
j. LO10.......................................................................................................................................10
i. Summary.............................................................................................................................10

2PROGRAM AND PORTFOLIO MANAGEMENT
ii. Evidence............................................................................................................................10
3. Discussion and conclusion.........................................................................................................11
4. References..................................................................................................................................12
5. Appendix of the weeks..............................................................................................................14
a. Portfolio for week 1: Explain the relevance of systems thinking to PM...............................14
b. Portfolio for week 2: Identify different systems thinking tools and techniques to aid project
managers solve project problems...............................................................................................15
c. Portfolio for week 3: Assess the relevance of systems engineering to project cases.............16
d. Portfolio for week 4: Describe how systems engineering concepts and methodologies can
help a project manager organise a project.................................................................................18
e. Portfolio for week 5: Explain the importance of appropriate selection of Project
Management (PM) application systems in regards to project realisation..................................19
f. Portfolio for week 6: Describe how the use of PM application system can lead to effective
PM knowledge management and decision making...................................................................20
g. Portfolio for week 7: Compare and contrast the advantages and disadvantages of different
manual and electronic PPPM application systems within each PPPM knowledge area over the
life cycle of a project.................................................................................................................22
h. Portfolio for week 8: Identify how PM application systems can assist project managers to
monitor performance and manage changes within the project..................................................23
i. Portfolio for week 9: Propose appropriate PM application systems to support successful
project execution in the infrastructure and resource industries.................................................25
j. Portfolio for week 10: Discuss contemporary developments in the use of PM application
systems.......................................................................................................................................26

3PROGRAM AND PORTFOLIO MANAGEMENT
1. Introduction and summary of outcomes
The paper is based on analyzing weekly portfolio which explains the significance of the
system thinking to the development, program as well as portfolio management (PPPM). These
paper summaries the outcomes of ten weekly portfolios based on learning from the weekly
project study as well as experience prior to the unit readings. The summary of the outcomes is
related to explanation of the project management approaches in addition to system thinking in
regards to the project realization.
2. Itemize each learning outcome
a. LO1
i. Summary
The week 1 paper is reflected on roles as well as application of the system thinking with
relevance of PPPM. In this paper, there are three dissimilar categories of the system applications
are being complicated like closed, open as well as extended system. In this paper, the systems
which are based on the cloud are being used into the big business points. The open system is
used so that it can react with the business environment. This study has elaborated dissimilarity
among the project as well as product management (Kerzner & Kerzner, 2017). The product
manager can maintain the completion time and budget so that the project can get success. The
complex projects can require managerial leaders those can understand requirements of each other
as well as work in proper way.

4PROGRAM AND PORTFOLIO MANAGEMENT
ii. Evidence
From this week portfolio, I learned about the application which is served by various
system and system thinking along with relevance of the program, project and portfolio
management (Fleming & Koppelman, 2016). The system is termed as collection of various sub-
systems such as closed, open in addition to extended system where the objects are being
organized efficiently.
b. LO2
i. Summary
This week 2 unit is summarized to identify various tools as well as systems associated to
system thinking to aid the project manager for solving the project related problems. This unit
summarizes role of the system engineering as well as its respective approaches by mans of
various procedures related to the system thinking. The system production is being developed
through combining different project management practices (Mailloux et al., 2015). The project
manager is responsible to use as well as apply project management practices so that it helps to
solve the complex project problems.
ii. Evidence
From week 2 study, it is seen that the system thinking tools which are considered into the
project are brainstorming, procedures related to the thinking on structural based in addition to
self-motivated thinking. The system thinking is used to analyze relation among the project
management as well as system thinking. In order to define scope of the project plan, PMBoK
approaches are used which will formulate the critical project related activities.

5PROGRAM AND PORTFOLIO MANAGEMENT
c. LO3
i. Summary
From the study of week 3 studies, it is based on assessing significance of the system
business to the assignment belongings. From this study, there is identification of system
classifications so that the system is being classified based on structures, control of humans, social
as well as family. The project stakeholders are responsible in this case to drive the engineered
systems. In this week study, the reader comes to know about dissimilarity among the system
science as well as system thinking (Hornstein, 2015). In this paper, the concept of system
thinking is not executed until the concept of system as well as its principles is not discussed.
ii. Evidence
The system lifecycles processes are discussed in this week study so that various
approaches are taken into considerations. The project life cycle approaches which are discussed
in this paper are agreement processes, technical processes and others. Based on the project time
as well as budget, the degrees of risks are measured in this work. In order to minimize the risks,
it is required to identify the risks and control it.
d. LO4
i. Summary
This week 4 portfolio summarizes how the system engineering concepts as well as
methods are helping the plan manager to classify the effort efficiently. In this unit, there is
identification of various types of system like situational, respondents as well as system assets.
For controlling over the application, the system engineering concepts plus methods are taken
(Svejvig & Andersen, 2015). I leaned that in order to recognize the troubles, difficulties are

6PROGRAM AND PORTFOLIO MANAGEMENT
needed to analyze role of the project manager. System level solutions are taken into
consideration to understand business problems as well as benefits.
ii. Evidence
I learned that there are two stages which are taken to execute the project such as
verification, validation. In the assigned project budget as well as timeline, verification is required
to ensure that the project elements are taken to meet with client’s requirements. The system is
validated to check if the client’s requirements as well as their expectations are meeting or not.
The study is associated with concurrent engineering where the project faces issues like extreme
overlapping of system, extreme escalation and unexpected problems (Schwalbe, 2015). Those
are caused due to overrunning of the project cost as well as delay in the project activities.
e. LO5
i. Summary
This week 5 portfolio summarizes importance of selecting application systems related to
managing the project with regards to the development realization. Into the application system for
management of project, the activities are associated to approval of the venture, initiation of
development, project planning, scheduling, executing, monitoring as well as controlling of the
project related issues (Svejvig & Andersen, 2015). In this unit, there is discussion of enterprise
resource planning (ERP) with features of finance, human resource, project management,
accounting and others. I also learned dissimilarity among the stakeholders as well as value based
customers.

7PROGRAM AND PORTFOLIO MANAGEMENT
ii. Evidence
In the class lecture, there is identification of applications plus benefits of enterprise
resource planning into the business operations. The system is consisted knowledge areas related
to instance as well as financial plan. Organizational decision making is necessary to obtain
correct decisions regards to the project activities which are taken to solve the business related
problems so that the project can get success. ERP system is used as an application system for
increasing efficiency of business (Larson & Gray, 2017). The asset management system of IBM
is discussed into the lecture of class to better understand the unit concepts.
f. LO6
i. Summary
This week 6 portfolio summarizes how usage of application system for managing the
project is effective for the knowledge management into the development manageement as well as
conclusion making. The project manager as well as project team members use to lead the work
for making effective project related decisions (Kerzner & Kerzner, 2017). By proper decision
making, the project related risks are resolved so that the project can get success. Throughout this
verification method, the project manager can detect as well as recognize the problems oriented to
the project suppliers. The application of testing is conducted by project associates so that they
can test the system (Larson & Gray, 2017). Two of the testing is conducted on the system such as
black box testing and white box testing.
ii. Evidence
In this unit, there is discussion of development of system, maintenance of system,
operation of system as well as logistics. Into the transition system, there are various activities

8PROGRAM AND PORTFOLIO MANAGEMENT
which are taken into consideration such as installation, integration as well as verification in
addition to acceptance testing (Reynolds et al., 2018). The knowledge management areas are
taken into consideration for dealing with the system engineering.
g. LO7
i. Summary
This week 7 portfolio is based on contrasting as well as contrasting advantages of a
variety of manual in addition to electronic systems into PPPM knowledge area. From this study,
there is identification of end process as well as enabled the products. Before development of the
product, the project manager as well as product developer can identify effects of global
economy, creating a market segment plus needs of the technology development (Hornstein,
2015). In order to implement the product service system, it is required to collaborate science,
engineering plus enterprises.
ii. Evidence
It is evidenced that there are various technology services which are required to drive the
information, customer centric, added the business value as well as e-commerce oriented. There is
identification of various processes into the service level agreement so that there is evolution of
the services. In order to achieve the requirements of the customers, the service systems are
required (Ahmed & Anantatmula, 2017). There are various types of the program which are
studied to get idea of the portfolio risk management.

9PROGRAM AND PORTFOLIO MANAGEMENT
h. LO8
i. Summary
This week 8 portfolio is based to identify how the application system is assisted the
project manager to examine presentation as well as deal with modifications related to the project.
This study is based on conducting as well as governing the project towards the primary
objectives. The project manager can recognize the application of project management. In order to
control over the performance of manager, application of project management is required. The
project manager should keep their concern on project knowledge areas such as managing
announcement, monetary, source, threat, scope, timetable as well as quality. The activities
related to communication process are distribution, retrieval of the project related information and
collection of project related data (Dora & Dubey, 2015). There are various communication
programs which are taken into consideration included project performance reporting as well as
planning of project communication.
ii. Evidence
I learned that communication can help to review the project as well as stakeholder
performance so that there is proper implementation of project management plan. The issues such
as cost allocation, overrun of the resources and time over allocation are resolved through the
communication methods. The application of program integration is helped to coordinate various
program activities throughout entire project life cycle (Ibrahim, Johar, & Rahman, 2018). By
development of work breakdown structure, the project manager manages the project time.

10PROGRAM AND PORTFOLIO MANAGEMENT
i. LO9
i. Summary
This week 9 portfolio summarizes the development management systems for supporting
the finishing of the mission into the infrastructure as well as resource industry. I learned about
details of the software development life cycle for delivering the software products by the project
manager by following various software methodologies such as waterfall, scrum, iterative and
agile methods (Tani, Papaluca, & Sasso, 2018). The project manager has chosen accurate
software development methods for performing the project work. There is identification of system
improvement features so that all the project activities are conducted into the execution stage.
ii. Evidence
In order to get success into the project, it is required that the organizational behaviour of
the individuals is proper as the performance of organization is based on individual’s performance
and contribution of the associates of project. There is completed portfolio management is
discussed in the class lecture. In the study, there is identification of system development lifecycle
phases such as conception design and initiation phase.
j. LO10
i. Summary
In week 10 unit, there is summarization of contemporary development in using the
project management application system. There is identification of differences among the project
management body of knowledge as well as system engineering body of knowledge so that the
nature of project life cycle is identified. There are two application systems which are discussed
such as manual as well as electronic. PPPM builds maturity performance of the project work is

11PROGRAM AND PORTFOLIO MANAGEMENT
that the project team members can meet with its project objectives as well as requirements
(Hornstein, 2015). The project sponsor’s role is to make investment for designing as well as
evaluating the project.
ii. Evidence
The application of information system is determined there are there is an increase in
informational rate as well as employees. The management of the business related data is a
challenge for the organization from perspectives of the project management. The data are
required to be managed manually and also electronically.
3. Discussion and conclusion
The weekly portfolios are helped me to get in-sight information of the real project
management project with the complexities into the project work. The system thinking is such a
way where the issues are faced to manage project so that there is reduction of project risks due to
get successful project management areas. Success into the project is based on whether the project
can meet with its schedule timelines which are outcomes of the project work. The portfolios are
consolidated to provide overview of learning outcomes of ten weekly courses along with
experiences which are learned from the course work.

12PROGRAM AND PORTFOLIO MANAGEMENT
4. References
Ahmed, R., & Anantatmula, V. S. (2017). Empirical study of project managers leadership
competence and project performance. Engineering Management Journal, 29(3), 189-205.
Dora, S. K., & Dubey, P. (2015). Software Development Life Cycle (SDLC) Analytical
Comparison and Survey on Traditional and Agile Methodology. National Monthly
Referred Journal of Research Science and Technology, 2(8).
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.
Ibrahim, Z., Johar, M. G. M., & Rahman, N. R. A. (2018). Preliminary Study of Methodology on
the Impact of Different Teamwork Skill Levels on the Efficiency on the Software
Development Workflow Based on Industry in Malaysia. International Journal of
Engineering & Technology, 7(4.28), 510-514.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process. McGraw-
Hill Education.

13PROGRAM AND PORTFOLIO MANAGEMENT
Mailloux, L. O., Garrison, C., Dove, R., & Biondo, R. C. (2015, October). Guidance for working
group maintenance of the Systems Engineering Body of Knowledge (SEBoK) with
systems security engineering example. In INCOSE International Symposium (Vol. 25,
No. 1, pp. 1004-1019).
Reynolds, M., Blackmore, C., Ison, R., Shah, R., & Wedlock, E. (2018). The role of systems
thinking in the practice of implementing sustainable development goals. In Handbook of
Sustainability Science and Research (pp. 677-698). Springer, Cham.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature
review with a critical look at the brave new world. International Journal of Project
Management, 33(2), 278-290
Tani, M., Papaluca, O., & Sasso, P. (2018). The system thinking perspective in the open-
innovation research: A systematic review. Journal of Open Innovation: Technology,
Market, and Complexity, 4(3), 38.

14PROGRAM AND PORTFOLIO MANAGEMENT
5. Appendix of the weeks
a. Portfolio for week 1: Explain the relevance of systems thinking to PM.
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit
readings and assignments
Supporting
documentation
including any prior
learning
Mandatory
Readings
•Part 1:
SEBoKIntroduction
-'Introduction to SE
Transformation';
•Part 1:
SEBoKIntroduction
-'SEBoKUsers and
Uses';
•Part 6: Related
Disciplines
-'Knowledge Area:
Systems Engineering
and Project
Management';
–Kerzner (2013)
Chapters 2.1; 2.6 -
2.8; 2.21;
–AS/NZS
15288:2015
Introduction;
Optional Readings
 Kerzner, H., &
Kerzner, H. R.
(2017). Project
management: a
systems
approach to
planning,
scheduling, and
controlling. John
Wiley & Sons.
 Fleming, Q. W.,
& Koppelman, J.
1. Explain
the
relevance
of systems
thinking
to project,
program
and
portfolio
manageme
nt
(PPPM).
The content of week 1 Unit paper
reflects the roles and application of
system, system thinking, and their
relevance to program and projects.
System is referred to as a collection
of interactive subsystems and
whenever these objects are properly
organized the system would be able
to deliver synergetic project outputs.
Three different types of systems
applications elaborated in this paper
such as closed system, open system
and extended system. Cloud based
systems are used to accomplish
business purposes.
On the other hand, open systems are
used so that it can react with the
environment. However, applications
of the extended systems are mostly
depended on other systems. A
complete system mainly includes
different related facilities,
equipments, material services as well
as personal requirements. In order to
complete any project within time and
budget time phased project are
needed to be breakdown into smaller
phases.
The unit study also elaborated the
differences between the project
management and product
management; It is the responsibility
of the project and product manager to
maintain the management terns so
that project gets completed within
assigned tie and budget. The success
PPMP 20012Program &
Portfolio Information
Systems Lecture 1 for
Week 1

15PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit
readings and assignments
Supporting
documentation
including any prior
learning
M. (2016,
December).
Earned value
project
management.
Project
Management
Institute.
and failure of projects are also
dependent on these terms and
regulations. After measuring the
interest of the consumers for any
products its quality and maturity can
be understood.
From this unit study I have learned
the application served by different
systems, system thinking and its
relevance with programs and
projects. System is referred to as a
collection of different subsystems
while objects organized all properly.
b. Portfolio for week 2: Identify different systems thinking tools and techniques to aid
project managers solve project problems
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit
readings and assignments
Supporting
documentation
including any prior
learning
Mandatory
Readings
SEBoKhttp://
www.sebokwiki.org
•Part 1:
SEBoKIntroduction
-'Introduction to SE
Transformation';
•Part 1:
SEBoKIntroduction
-'SEBoKUsers and
Uses';
1. Identif
y
differe
nt
system
s
thinkin
g tools
and
techni
ques
to aid
project
manag
ers
solve
The week 2 learning material or study
material defines the roles of system
engineering and its evolution
approach using necessary tools and
technologies. The process of system
engineering has been developed from
a combination of various project level
practices. If proper project
management prcatices has been used
and applied by the project manager
then the industries would be able to
resolve complex project prcatices. In
most cases with changing time period
project complexity gets increased
however, with timely response
stakeholders need would be
PPMP 20012Program &
Portfolio Information
SystemsLecture 2 for
Week 2

16PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit
readings and assignments
Supporting
documentation
including any prior
learning
•Part 6: Related
Disciplines
-'Knowledge Area:
Systems Engineering
and Project
Management';
–Kerzner(2013)
Chapters 2.1; 2.6 -
2.8; 2.21;
–AS/NZS
15288:2015
Introduction;
Optional Readings
 AS ISO
21504:2016
Project,
programme and
portfolio
management—
Guidance on
portfolio
management
project
proble
ms
understood and specific system
properties can be successfully
modelled. I think that with the help
of system thinking concept the
system architectures can be
integrated.
System thinking can successfully
explain the relationship between the
project management and system
engineering. PMBoK and SeBoK
collectively helps to define the scope
of project and plan the way through
which critical activities can
formulate. I have learned that,
planning, timely monitoring, confront
of risks and proper delivery of
technical aspects for project will
make sure the success of project. In
other words, I can say that project
management, portfolio management,
business process improvement,
organizational management are the
different knowledge areas that help to
resolve different complex level
project problems. In order to develop
strategic business planning respective
tools and techniques that are used by
the project executives are
comparative advantage analysis,
SWOT analysis, assumption analysis
and feasibility analysis etc.
c. Portfolio for week 3: Assess the relevance of systems engineering to project cases

17PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes of
the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentatio
n including
any prior
learning
Mandatory
Readings
Part 2:
Foundations of
Systems
Engineering
-'Knowledge Area:
Representing
Systems with
Models';
–Part 6: Related
Disciplines
-'Knowledge Area:
Systems
Engineering and
Industrial
Engineering';
–Part 6: Related
Disciplines
-'Knowledge Area:
Systems
Engineering and
Specialty
Engineering';
Optional Readings
 Kerzner (2013)
Chapters
17.12-17.17;
 •AS/NZS
15288:2015
Chapter 5;
1. Assess the
relevance of
systems
engineering
to project
cases
From the study and learning materials
discussed in week 3 I have came to know
about the system classifications and
engineered system classifications. The
systems are classified into structures, humans,
control and social and families on the other
hand, the engineered systems are driven by
stakeholders, created, used, sustained for
achieving mission, vision, goals and purpose
of the project. From the week 3 study unit I
came to know about the difference between
system sciences and system thinking. The
concept of system thinking cannot be
executed without system concept and system
patterns and principles. In main cases the
system approaches are applied to engineered
systems. The Ideas of system thinking are
represented through model based system
engineering. I have learned that, models are
much complete, semantically rich as well as
complete. In order to execute any project
different types of systems are used. The
system are created and used to deliver
services and products in various working
environment to give commercial benefits to
both the stakeholders and users as well.
Apart from that, system life cycle processes
are also illustrated in the week 3 study
materials. The different system life cycle
processes approaches by the project
executives are agreement process, technical
management process and technical process.
The degrees of risks are calculated based on
time and functionalities. It is applicable in
research and development department,
manufacturing department and marketing
department. In order to identify and resolve
risks I came to know about importance of risk
control, risk intensity, risk tolerance also.
PPMP 20012
Program &
Portfolio
Information
Systems
Lecture 3 for
Week 3

18PROGRAM AND PORTFOLIO MANAGEMENT
d. Portfolio for week 4: Describe how systems engineering concepts and methodologies can
help a project manager organise a project.
Reading samples Learning
outcomes of
the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any
prior learning
Mandatory
Readings
SEBoKhttp://
www.sebokwiki.or
g
•Part 2:
Foundations of
Systems
Engineering
-'Knowledge Area:
Systems Approach
Applied to
Engineered
Systems';
•Part 5: Enabling
Systems
Engineering;
–Kerzner (2013)
Chapters 1.21;
2.16-2.18; 17.18;
–AS/NZS
15288:2015
Chapter 6.1-6.2;
Optional Readings
AS ISO
21504:2016
Project,
programme and
portfolio
management—
Guidance on
portfolio
4. Describe how
systems
engineering
concepts and
methodologies
can help a
project manager
organise a
project
I have learned from the study learning
materials of week 4 about the details of whole
system and its application is project and
overall organizational success. Three
different types of systems are there such as
situational system, respondent system and
system assets. In order to control the
application and other elements the system
engineering concept and methodologies are
very essential. I have learned that in order to
identify potential problems system
complexities are required to analyse first by
the organizational project managers. For some
cases understanding opportunities and
problems become difficult for the project
associates therefore, system solution may fail
to resolve problems at the initial stage.
Though, in order to enhance the
understanding for both issues and solution for
next problems system level solutions are very
helpful. I have learned that, verification and
validation are the two different stages must be
followed to execute any project successfully
within assigned budget and timeline.
Verification make sure that whether each of
the project elements are meeting the clients
requirements or not. On the other hand, a
system will be identified as a validated one if
it meets all the stakeholder’s requirements
and expectation.
I have gained knowledge regarding risks
associated to concurrent engineering. I have
come to know that a project will face major
issues due to the following reasons:
 Extreme system over lapping
PPMP
20012Program
& Portfolio
Information
Systems
Lecture 4 for
Week 4

19PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes of
the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any
prior learning
management;
–Visit the PMI
web site for
Portfolio
Management -
http://www.pmi.or
g/Learning/portfol
io-
management.aspx
 Extreme reworks
 Unexpected issues
The above identified issues can collectively
result issues of overrunning cost or budget
and schedule slippage.
e. Portfolio for week 5: Explain the importance of appropriate selection of Project
Management (PM) application systems in regards to project realisation
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit
readings and assignments
Supporting documentatio
including any prior learning
Mandatory Readings
SEBoKhttp://
www.sebokwiki.org
•Part 3: Systems
Engineering and
Management:
Knowledge Area:
Introduction to Life
Cycle Processes;
•Part 3: Systems
Engineering and
Management:
Knowledge Area:
Life Cycle Models;
•Part 3: Systems
Engineering and
Management:
Knowledge Area:
Concept Definition;
Explain
the
importanc
e of
appropriat
e selection
of Project
Managem
ent (PM)
applicatio
n systems
in regards
to project
realisation
After going through the learning
material discussed in week 5, I came to
know about the details of importance of
accurate project management
application system selection in regards
with project realization. The list
information contains in a project
management information system are
project approval, project initiation,
project planning, scheduling,
execution, monitoring and control and
project closure. In other word, it can
be said that in order to execute any
project successfully within assigned
time and budget the project managers
and project team members are required
to follow the project development life
cycle stages sequentially. If any single
stage is missed then the project will fail
to meet the primary objectives.
During the lecture class I have also
PPMP 20012Program & Portfol
Information SystemsLecture 5 f
Week 5

20PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit
readings and assignments
Supporting documentatio
including any prior learning
Optional Readings
 AS ISO
21504:2016
Project,
programme and
portfolio
management—
Guidance on
portfolio
management;
 –SWEBOK V3
Guidehttps://ww
w.computer.org/w
eb/swebok/v3
come across the applications and
benefits of Enterprise Resource
Planning in business operations. ERP
system also considers many other
knowledge areas beyond time and cost.
I have learned that information
collectively act as a key for successful
organizational decision making. An
ERP system coordinates resources,
needful information and also takes
variety of business and projects
purposes before implementing any
project. I have learned that, ERP
system helps to increase the business
efficiency however it deals with
finance, accounting, HR and overall
project management. This study
material also deals with Key
Performance Indicator (KPI). I have
leaned the differences between the
value based stakeholders and value
based consumers. The asset
management system applies by project
managers of IBM are also discussed in
the class lecture
f. Portfolio for week 6: Describe how the use of PM application system can lead to effective
PM knowledge management and decision making
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit readings and
assignments
Supporting
documentation
including any pri
learning
Mandatory Readings Describe how the
use of PM
application
The lecture details of Week 6 helped me
to realize the role of project management
application system and the way through
PPMP 20012Program
Portfolio Informati
Systems Lecture 6 f

21PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit readings and
assignments
Supporting
documentation
including any pri
learning
Part 3: Systems
Engineering and
Management:
Knowledge Area:
Introduction to Life
Cycle Processes;
•Part 3: Systems
Engineering and
Management:
Knowledge Area:
Life Cycle Models;
•Part 3: Systems
Engineering and
Management:
Knowledge Area:
Concept Definition;
Optional Readings
AS ISO 21504:2016
Project, programme
and portfolio
management—
Guidance on
portfolio
management
system can lead
to effective PM
knowledge
management and
decision making
which project managers and project team
members can use this to lead project
towards effective decision-making. With
the help of effective and appropriate
decision making different potential
project level risks can be successfully
resolved. In order to take decision
making the role of verification and
validations are also discussed by the
project lead and project team members.
The project verification identified the
purpose to conduct a project activity, the
ideas work behind a particular project
term, the team vision, and level of
concern and order of performance.
Through verification the project
manager would come to detect and
identify issues oriented to suppliers. In
order to verify the details of system and
their application the testing that are
conducted by the project associates are
black box testing and white box testing.
Apart from this, the other topics those
have been discussed in this weekly
lecture include system development,
system maintenance, system operation
and logistics.
In order to plan transition systems the
different activities those are conducted
include installation, integration, and
verification, on site acceptance test.
I have learned the details of system
engineering management in this lecture
classes. The knowledge management
areas deal with system engineering are
decision management, measurement,
Week 6

22PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the
unit
Learnings from your weekly study,
experience, this and prior unit readings and
assignments
Supporting
documentation
including any pri
learning
quality management, risk management,
information management and
configuration management. Apart from
that, I have also learned that effective
communication is also required to
conduct any project and share
information among all project associates.
g. Portfolio for week 7: Compare and contrast the advantages and disadvantages of
different manual and electronic PPPM application systems within each PPPM knowledge
area over the life cycle of a project
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
Mandatory
Readings
SEBoKhttp://
www.sebokwiki.or
g
•Part 4:
Applications of
Systems
Engineering;
–AS/NZS
15288:2015 Annex
F & G;
Optional Readings
AS ISO
21504:2016
Project, program
and portfolio
management
Compare
and contrast
the
advantages
and
disadvantag
es of
different
manual and
electronic
PPPM
application
systems
within each
PPPM
knowledge
area over
the life
cycle of a
project
From the study of lecture 7, I came to realize
the advantages and disadvantages of various
manual and electronic PPPM application
systems within each of the PPPM knowledge
areas over project life cycle. This discussion
demonstrate the definition of product and the
way through which a product can be
developed followed by manufacturing
process, software source codes, building
construction, data processing and integration.
I came to know that product system is a
combination of end process and enabling
products.
Before developing and launching any product
the project manager and product developers
are required to understand the effects of
global economy, market segment creation,
technology development needs, trends in
industry etc. In order to meet a particular
consumer requirement service systems are
very necessary. However, in order to
PPMP 20012Program
& Portfolio
Information Systems
Lecture 7 for Week 7

23PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
•BP News Wrap-
up December 2014
from the Guardian
Newspaper;
implement any product service system needs
to collaborate between society, science,
engineering and enterprises and companies.
The different technology intensive
technologies services are differentiated into
information driven, customer centric, value
added, product focused and ecommerce
oriented. I came to know about the properties
of services in terms of service level agreement
(SLA), service KPI’s and evolution of
services.
I have also learned the different system types
like acknowledged, directed, collaborative
and virtual. I have also understood the types
of programs such as strategic, emergent and
compliance. The study also gave ideas on
portfolio risk management. I have learned that
there risks can either be positive or negative.
It also implies that I have realized that risks
can have either positive or negative impact on
project success.
h. Portfolio for week 8: Identify how PM application systems can assist project managers to
monitor performance and manage changes within the project.
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
Mandatory
Reading
 PMI
(2013)The
Standard for
Program
Identify
how PM
application
systems can
assist
project
In order to conduct and govern any project
towards the success line or primary project
objectives it is mandatory for the project
managers to identify the project management
application. In order to monitor the
performance of the project managers and
PPMP 20012Program
& Portfolio
Information Systems
Lecture 8 for Week 8

24PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
Managemen
t --Third
EditionCha
pter 8;
 –PMI
(2013)The
Standard for
Portfolio
Managemen
t --Third
EditionCha
pter7;
Optional Readings
 Portfolio
for Week 7
managers to
monitor
performanc
e and
manage
changes
within the
project.
incorporate mandatory changes in the project,
proper application of project management is
very essential.
I have learned that, it is the role of the project
manager to keep their focus on certain project
knowledge areas in terms of communication
management, financial management,
procurement management, resource
management, risk management, scope
management, schedule management and
quality management. Each of the knowledge
areas are equally important for ultimate
project success. I have learned about the
activities of program communication
management process that involve distribution,
storage, disposal, retrieval and information
collection. I have learned that the different
methods required in the program
communication approaches include
information distribution, performance
reporting and communication planning.
I have learned that proper communication will
provide a clear performance view to the
project team members and let the associate
realize the different people who will be
communicated. I think that before
implementing any project if a financial
framework and financial management plan is
developed then the future issues with over
allocation of cost, overrunning resources and
over allocation of time. I have also
understood the application of program
integration management and realize how it
helps to coordinate different program
management activities together throughout

25PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
the project management life cycle period. I
have learned that, schedule of a project can be
managed by developing WBS.
i. Portfolio for week 9: Propose appropriate PM application systems to support successful
project execution in the infrastructure and resource industries
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
Mandatory
Readings
 PMI
(2013)The
Standard for
Program
Managemen
t --Third
EditionCha
pter 7;
 –PMI
(2013)The
Standard for
Portfolio
Managemen
t --Third
EditionCha
pter7;
Optional Readings
 Portfolio
for Week 7
“Propose
appropriate
PM
application
systems to
support
successful
project
execution in
the
infrastructur
e and
resource
industries.”
From the study details and learning materials
of week 9 lecture slides, I have learned about
details of Software Development Life Cycle.
In order to deliver software products the
project manager and project team members
needs to follow any particular software
development life cycle methodology. The
different methodologies used by the project
managers are agile, waterfall, scrum, spiral,
iterative etc. Based on the software product
type the most suitable software development
life cycle approach needs to be chosen by the
project managers.
I have learned the four phase model and
details stages on SDLC project development
Life cycle. I found that each project
development life cycle phases are
interconnected to each other the first phase is
conception design phase and the activities
conducted by the project manager in this
phase include initiation stage, feasibility stage
and proposal preparation. The activities
conducted in phase B are project
identification and system and user
requirements. I came to know about the other
SDLC phases respectively execution phase
PPMP 20012Program
& Portfolio
Information Systems
Lecture 9 for Week 9

26PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes
of the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any prior
learning
and operation phase.
I have learned details features of the system
improvement and system termination. The
sub activities conducted in the execution
phase are fabrication, testing, training and
installation. Before terminating any project or
launching any product the project manager
needs to conduct each of these phases.
Moreover, I can say that organizational
behaviour and behaviour of each individual
helps to implement any project successfully.
I came to know that organizational
performance is dependent on individual’s
performance or contribution of all project
associates. In other words, the complete
process of portfolio management is also
discussed in the class.
j. Portfolio for week 10: Discuss contemporary developments in the use of PM application
systems
Reading samples Learning
outcomes of
the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any
prior learning
Mandatory
Readings
Kerzner, H., &
Kerzner, H. R.
(2017). Project
management: a
systems approach
to planning,
scheduling, and
controlling. John
Wiley & Sons.
Discuss
contemporary
developments
in the use of
PM application
systems
The week 10 topic discusses the
contemporary development approaches in the
Project management I different Application
systems. I have successfully identified the
differences between project management
body of knowledge and system engineering
body of knowledge. Based on the nature of
project the most suitable life cycle process
needs to be chosen by the project manager
while conducting the project. In order to take
effective decisions system life cycle processes
are very essential. On the other hand, there
PPMP
20012Program &
Portfolio
Information
Systems Lecture
10

27PROGRAM AND PORTFOLIO MANAGEMENT
Reading samples Learning
outcomes of
the unit
Learnings from your weekly study,
experience, this and prior unit readings
and assignments
Supporting
documentation
including any
prior learning
(chapter 7 and
chapter 8)
are some technical processes needs to be
followed by the project managers while
conducting any project successfully. I have
also learned about the two different types of
application system such as manual and
electronic.
In order to build project, program, portfolio
management activities for building maturity
performance of the project associates and
project team members are much essential. I
have learned that while managing portfolio
the knowledge areas that are considered
include portfolio strategic management,
portfolio performance management, portfolio
communication management, risk
management etc. I have learned that it is the
role of the project sponsors to invest needful
capital to design and evaluate any project.
I have come to know about the application of
Information system (IS). In most cases it is
determined that numbers of information and
employees both increase rapidly. However,
managing those data has become a major
challenge from the project management
perspectives. The data can be either managed
manually or automatically. Though, automatic
data management approach reduces the issues
of time and cost consumptions. As a whole I
have learned that, use of IS can improve the
work efficiency.