Program Execution Plan

This document provides a comprehensive overview of a program execution plan for an educational program to be launched on television, radio, and online platforms. It covers the project overview, goals, features, success criteria, challenges, and benefits. It also discusses the need for change, components required for project work, and risk management strategies.

Program Execution Plan
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Table of Contents
INTRODUCTION...........................................................................................................................4
TASK 1............................................................................................................................................4
Project overview statement..........................................................................................................4
Problems and opportunities of project.........................................................................................4
Project goal and rationale of developing project.........................................................................5
Included elements and features of project ..................................................................................5
Success criteria of project............................................................................................................5
Assumptions, risks and obstacles of project................................................................................6
TASK 2............................................................................................................................................6
Current state of project and desired state of project in the future................................................6
Changes required to reach the desired future state of the project................................................6
Expected benefits and challenges of the project..........................................................................7
TASK 3............................................................................................................................................7
Internal and external gaps............................................................................................................7
Need for change...........................................................................................................................7
TASK 4............................................................................................................................................8
Components required for project work........................................................................................8
Factors needed for project assessment.........................................................................................8
Policy recommendation for better program management............................................................8
TASK 5............................................................................................................................................8
Technical issue related to project.................................................................................................8
Sponsor organization requirements..............................................................................................9
Effective change management.....................................................................................................9
Risk management for project.......................................................................................................9
TASK 6..........................................................................................................................................10
External environment analysis...................................................................................................10
Project performance...................................................................................................................12
CONCLUSION..............................................................................................................................13
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REFERENCES..............................................................................................................................14
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INTRODUCTION
Program execution plan refers a document that consists of all information related to the
project such as objectives, cost, benefits, features, problems and strategies for better
improvement (Mattheys, 2019). This study is based on educational program that ABC is going to
launch on television, radio and online platforms. It will discuss some features and reason of
developing this educational program and allowing educational radio and television in
classrooms. It will further discuss some challenges that may occur in the future along with
effectiveness of government grants, joining fee and others. This study will also show ways of
engaging stakeholders in order to accomplish project execution goals. Monitoring and
controlling also play a vital role as it helps in knowing effectiveness of project and as per this
better actions can be taken.
TASK 1
Project overview statement
In regard to ABC that is well-known broadcaster of Australia, it is found that it is now
going to launch an educational program on television and radios as well. This broadcaster
provides television, radio, online and mobile services throughout metropolitan and regional
Australia (Balanzategui, Burke and McIntyre, 2021). Through this program it wants to make
general people aware about latest news and trends. It will provide information to people about
ways of studying, appropriate sector and profession as per the different courses. Other
educational information.
Problems and opportunities of project
Launching program is not an easy task as funding cost and failure can create several
problems. It becomes difficult to identify whether people will like program or not. Lack of
responses by people may be one of the main problem. As per the program, the main target will
be students but students sometime ignore and do not listen such news because of lack of trust.
Opportunity that this company can get by launching this educational program on
television and radio is to improve image (Asr and et.al., 2018). When people get all news online
and on television then it saves their time and keep them aware and update about market trends.
They can protect themselves against any crimes if they are happening surrounding them.
Educational program is must for all age group of people. Students can take better decision
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regarding selecting profession. So, by helping out students and people, it can take opportunity of
expanding business and improving image.
Project goal and rationale of developing project
The main goal of this educational program that will be launched on television, online and
radio is:
 To increase internal stakeholder engagement and helping out people in career
development.
Included elements and features of project
Some features of educational program that will be launched by ABC include:
It will cover all areas of education and will provide information and news to students
whether they are in schools, colleges and universities. It will also provide educational
information related to general people. There are several courses that can be done by general
people and by doing so, they can take better employment opportunities (Muchiri, Gericke and
Rheeder, 2019). There are some programs that are being developed by government according to
which, some students as per the set criteria can get education and some courses in free.
So, by providing all information related to education and current market trend, it will
engage stakeholders and improve image.
 The main aim is to improve economy of the country by increasing skills and knowledge
of people and making them able to accomplish their personal goals.
Success criteria of project
The main feature is this program will help people in developing their personality. It will
not only increase their knowledge but will provide all those information that can help out in
getting better employment opportunities. Due to Covid-19, university students are finding
problems in getting casual employment and it is found that companies are employing only those
who have great experience and knowledge. Promotion by celebrities and successful
entrepreneurs will be another main feature (Kintu, Zhu and Kagambe, 2017).
So, via all channels such as television, radio and online platforms, students and people
can increase knowledge and can know what is important for getting job, improving personality
and career development.
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Assumptions, risks and obstacles of project
For accessing this program and taking benefits, students and people will have to pay
joining fee. It may decrease rate of engagement. Students and people often ignore such programs
that have fee. So, for making them aware about features, ABC will require investing amount in
promotion as without knowing about this, students will not join. So, it can be the main problem
and assumption that promotion will increase customers engagement rate may be failed (Lusardi,
2019).
Some changes in external environmental factors can create barriers in providing and
broadcasting new and latest program on daily basis. One of the main example of external
environmental factor that may bring changes is: environmental, climate change as like Covid-19.
TASK 2
Current state of project and desired state of project in the future
Currently this company is going to launch educational program and it is believed that
people will give positive response and now it is having fund for launching program. But in the
future for expanding it and broadcasting new features and information on daily basis, it will
require fund. It can create the main challenge and problems for this company. Due to lack of
fund it can affect image and can hamper quality of program (Lusardi, 2019).
For making educational programs, there is requirement for hiring knowledgeable people
of different sectors and professions. After knowing the value, they seek for higher pay and future
state will be running this program for the long run without facing problem related to fund and
HR.
Changes required to reach the desired future state of the project
For making changes in educational program, going to launch on television, radio and
online platform, company will require reducing joining fee for making it accessible for all. It can
take governmental grants for future development and solving problems. License fee of
broadcasting is also high so, by providing all details it can take help from crowdfunding and
other governmental help (Bokan and et.al., 2020). It will require to focus on employing people
who have knowledge of different languages for keeping people aware living in area: Tok,
Indonesia, Mandarin and others.
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Expected benefits and challenges of the project
Broadcasting educational program or radio as well as television in classroom and other
areas can help people in increasing literacy skills. It will be useful for early learners as it can help
them out in learning educational materials for the long run (Mardis and et.al., 2018.).
The main challenge will be lack of human resources and increasing cost. Technical issues
is the main issue because this program will be telecast-ed on radio, television and online
platforms so, technical issue can affect quality.
TASK 3
Internal and external gaps
Internal and external gaps can be fulfilled by using the ways or methods of
communication through which they can make their proper news to be communicated. In current
time they are facing issues related to skills of employee as they are treating their stakeholder with
effective manner. In future aspects they have to make their employee in such as way that they
can communicate with them with having well effective manner through which they can have
large number of customer and that could be satisfied more and more.
Need for change
Understand the need for change and that something need fixing and quickly prove to
solution (Cardwell, Williams and Pyle, 2017). Responding towards the social changes and that
can also highlights to external environment stakeholder. Communicate the needs and involve the
people in developing the change as what the changes are to be required for having their better
developments. Taking a look at individual or team through which changes the need how people
react to change and how they can manage the work.
As stakeholder plays important role in making organization more developed through
which they can have their more growth. Some stakeholder have their investor in organization
from which they can huge amount of profits. ABC broadcasting has given prioritize to
stakeholder through they some to know about the various trends and strategies in which they
need to work. Information can be easily shared by the organization through their stakeholder
while by using the communication such as social media, televisions or Mails (Derakhshan,
Turner and Mancini,2019). It seems to be easier for them for communicating the information
regarding the organization.
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TASK 4
Components required for project work
For telecasting and launching educational program by ABC, there will be requirement of
some resources such as:
Staffing hours: For this program, there will be requirement of skilled people who have
depth knowledge of different field and profession for increasing knowledge of people. It is
important to set specific time on which all people can watch and take advantages of this
program (Chen and et.al., 2020). So, staff hours of this will be 1 hour 30 min and it will be
telecast ed repeat on other time.
Financial resources: There should be have financial resources for telecasting and
launching this program on daily basis and keeping people inform about daily market trends.
Factors needed for project assessment
For telecasting information related to educational program it is important of having
detailed and appropriate information. Internet, online library and other channels will be used for
gathering data as per the current market trend. For example: Covid-19 is hot and current topic so,
all information that can make people educated and aware, will be gathered from internet and
appropriate sites like WHO. Measurement tools will also be used for knowing effectiveness.
Policy recommendation for better program management
It is important to make sure that information and data will not be used and copied by
other similar companies and broadcasters. For that it is important of having trademark on brand
and data privacy policies at place. Other policies and tools that can help in better management is
contract between company and all employees for maintaining privacy (Ta, 2020). It can protect
company against breach of data and information because it can hamper quality of program and
brand of company.
TASK 5
Technical issue related to project
Online educational program can create several problems and technical issue is one of the.
Sometimes due to changes in weather and climate change, internet connection and connection in
television got hampered. People can not get connected and gain knowledge whatever taught and
information given in program. It is also found that people of some undeveloped areas do not
have knowledge about accessing internet and also due to poor financial condition, they cannot
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even afford subscribing channel and pay joining fee for taking advantage of this educational
program, going to launch in television, online and radios (Leal Filho and et.al., 2018).
Poor data and internet connectivity can affect quality of program so, it is important for
ABC to focus on using channels that can provide easier and affordable access to people for this
program.
Sponsor organization requirements
Guidance and tools for this program document. Funding requirements by government for
making this project successful. Training requirement is one of the main requirement as for
making people aware and giving authenticate information, it is important to provide training to
all human resources. Financial resources and identifying the best and appropriate source of
funding is also important. For that sponsor company will require making an estimation of budget
plan. As per this, they can identify sources of funding.
Knowing partners and asking about this. Knowing interest of other educational institutes
and companies that want to participate and become partner for project execution. Testimonials
from past sponsor can also be taken in order to take a basic idea and knowing that how company
can engage people with this program.
Effective change management
From stakeholder analysis, engagement level of stakeholder is being known. It is found
from stakeholder analysis that some external stakeholders like people of some areas are not
engaged as per the expected level. So, it is important to make some changes in project planning
for engaging them and taking help of them for making execution plan successful. For engaging
them it is important to make them aware and providing details of project that how it will make
them beneficial. What will be charges and fee as per the time. According to their needs, all these
information can be given by hiring consultant for them.
Risk management for project
Risks may occur while implementing and executing project. So, it is important to make
an effective risk management plan. IN this risk management plan, strategies will be developed
and back ups will be added. For example: if some changes happen in external environmental
factors and technical issue occur then on which platform , program will be telecast-ed, who will
solve technical problem immediately. It will also add some backup sources of funding if there
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will be requirement of more fund than estimated (Muriana and Vizzini, 2017). So, all these
strategies, mentioned in risk plan can help in managing risks and providing valuable services to
people.
TASK 6
External environment analysis
The implementation of educational program towards making the customer more
awareness. External environment will be monitored while due to having risk:
Political:-
In making the business globally and into new market for this cost effectively supply chain
must be possible. In this program political instability can be had their impact on operating
processes and supply chain, quality and important relationships at their risk. In developing new
program risk in political factor while by following the government rules, press freedom and the
rule of law (Damanpour, Sanchez‐Henriquez and Chiu, 2018). Legislation to protect the
environment, consumer and workers of the organization.
Economic:-
Interest rate risks are more relevant in organization that have interacted, bearing more
assets such as loans and bonds. Therefore, it can be affected by the company uses loans as most
important part of the business. Exchange rate has being more potential in buying the various
factor of consumer and turn can force companies for reducing the prices and easily modified
business plan. It can be monitored by reducing the prices due to having high risk in market and
work according the succession of economy caused.
Social:-
Their impact on ABC new launching on supply chain and the of international companies
from having their third parties. While, it can be also caused by increasing in growth of
population, age distribution have been shifted from demand over the time. The most relevant
social problem might be avoiding by the organization through which they can have their growth
and make their more customer. Process for monitoring through social media, new and some other
important information sources.
Technological:-
In making the control over the technological tools that must be more important to be
aware with both of the aspects of future and current technology that can affect the company and
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technical along with their supply chain (Mirakyan and Golomejic, 2019). Having more impact of
online social media and make wide number of customer.
Environmental:-
Climate is generally had more sufficiently well- known factor. The interconnected with
dynamics, technological advances and one risk for influenced other. Showing more ads regarding
eco-friendly products and services.
Legal:-
In running with the business organization need to follow-up government rules through
which they can have their growth. Regulatory impact on the sales, reputation and succession in
business. Taxes and customs regulation along with this general issues related to economic
regulation for their business developments.
Industry environment
Industry environment can be influenced and easily monitored by making the proper use
of environment and some other sector through which they are working. As they need to make the
proper use of mass media through they can have more customer. That can help in increasing the
knowledge and influenced behavioural of audience members (Zaid, Sleimi and Alaqra, 2019).
Broadcasting media have the ability for sharing information effectively and television can be
more important channels for the organization.
External stakeholder
Suppliers can be monitored by using the various metrics such as on time delivery, price,
quality, lead times, accuracy of quotes, price variances and contract compliances.
Customer monitoring by asking feedback, analyze the service interaction across all the
channels through which they are well-communicated. While having more consults with agents
for improving the better practices.
Internal environment
Project work involves tracking the actual project planned and performance of project
management activities. They have to mainly look over the various function in which their
employee are working and from initiation through closing of business.
Management team can easily have their monitoring towards working place. As they can
have to manage the work and how they are implementing with work. ABC broadcasting
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organization seems to have their managing work that could also lead to work with managing the
work and communicating to information to each one in organization.
Project performance
Cost:-
In this organization need to fix the cost for each activity what they are performing and
how they can do their activities (Nicolescu, 2018). Cost for each activity should be fixed such as
estimated cost can be also $50 for their particular activity.
Time:-
Managing time for each activity that must be important for such as showing ads,
education program time. For this they need to make the time schedule.
Quality:-
Quality of products should be maintained through which they can make their more
customer. At time telecasting program they should take care about the quality what they are
using at their program.
Risk:-
This also play important role for having their more growth and making their organization
more developed (Aragonés-Beltrán, García-Melón and Montesinos-Valera, 2017). While by
keeping their risk that might be more supportive to them in running the business.
Project can be records and documents information by having few steps such as
organization need to create the file management policy stating from create project file about
what system have been used and how that have been used. This can be done by having project
file creation such as prompt, simple, up to date and confidential. File project document can be
used for recoding some essentials documents and data. While by such as official mails,
stakeholder contact, project diary, issue logs and team guidelines. This can be communicated
through mailing to external stakeholder and internal stakeholder can be done by through using
notice boards or sharing their other documentaries which seems to be important in sharing to
them. Project and management team can be communicated by mails or newsletter.
Corrective actions required
Action can be taken by making the proper use of tools which are required to them and
how to communicate them by using the proper ways or methods (The Ultimate List of Change
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Management Tools, 2021). Sharing the information should be in between the management and
other team only so that could not be passed any people information.
CONCLUSION
It has been summarized from the above study that funding and financial resources play a
vital role in project execution plan. It has discussed some features of educational program and
reasons of telecasting programs on online platforms . Stakeholders engagement also play a vital
role as it helps in making project execution successful. It has shown ways of engaging
stakeholders and making them able to help project manager in meeting goals. Preparing budget
and estimating cost also help in making project successful and identifying appropriate sources of
funding accordingly. Promoting the educational success of children and youth learning English:
Promising futures.
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REFERENCES
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Nicolescu, O., 2018. Essential Elements Regarding the Management of Company Stakeholders.
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