Project Management Plan: Woolworths' Technological Changes Strategy

This report provides a comprehensive project management plan for Woolworths, a retail chain, focusing on managing technological changes to enhance productivity and competitiveness. The executive summary highlights the importance of systematic project management, especially in the context of online market expansion and the adoption of new technologies like customer insight tools and self-scanning systems. The report details the project's background, structure, aims, objectives, and research questions, emphasizing the need for effective communication and the use of modern tools to improve efficiency. It outlines project scope, budgeting considerations (approximately AUD$50,000), time management strategies (aiming for a 4-month completion), and human resource management practices. The table of contents includes sections on project scope, budgeting, time management, financial statements, quality management, and risk management. The content of the PMP covers cost analysis, time management, and the importance of setting SMART targets to achieve project goals within a specified timeframe, enabling Woolworths to compete effectively and improve market share. The report suggests strategies for cost control, resource allocation, and the adoption of new technologies to improve efficiency and attract customers. The conclusion summarizes the key findings and recommendations for Woolworths to successfully implement technological changes.

Project based Management

EXECUTIVE SUMMARY
Project management plan is essential for company as it aids them to do their work in a
systematic manner. It includes that how an organisation do their work and complete it within
provided period of time. To survive at marketplace it is essential for an organisation to use new
tools and techniques into their business. Woolworths is a retail store and they are providing their
goods and services to worldwide. They are going to sell their products online to their clients
which will aid them to compete their competitors at marketplace. Manager of an association can
cater training to their staff members so that they can use unique methods into their business
procedure. Along with this, they can use inventive thoughts into their firm.

Table of Contents
INTRODUCTION...........................................................................................................................1
PROJECT BACKGROUND...........................................................................................................1
STRUCTURE OF PMP...................................................................................................................2
What sections or headings would be used in the Table of Contents of Project management
plan..............................................................................................................................................4
CONTENT OF PMP........................................................................................................................5
CONCLUSION ...............................................................................................................................7
RECOMMENDATION...................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Project management plan is a written format which has an overall plan on a particular
topic to get an approval for higher management. It has a proper planning for execution of a plan
in actual conditions. Cost, time, scope, risk, resources are elements of this which can help to
project implementer in the actual conditions. Huge structured organisations used it in their
projects which helps to them to make a better implementation (Larson and Gray, 2013). Time is
the main element which can help to an organisation to implement their big project in actual
conditions. Different types of task and activities has to be done in a project so a proper time
allocation with time frames are needed and project management plan is able to provide a better
time frame. This report is based on the Woolworth which is a retail chain working in Australia
and this report is based on the managing technological change in the work place which needed in
the betterment of the organisation in high competitive environment. This report will provide
background and overview of project management plan regarding to this company. It will provide
a brief analysis content and structure of PMP which mainly supports in the project management
plan. Some changes in the project management plan can be supportive in the better
implementation and making changes in the company which can help to the company to attain
their objectives in a better manner (Chen, Kang and Lee, 2017). At the last of this report it will
provide recommendation for the company which can help to them to make a better change in
their attainment ion the objectives.
PROJECT BACKGROUND
It is essential for each and every sort of association to use digital technology at their
premises as this will assist then in their survival at market for long period of time. With
assistance of this, they can take advantages from their rivals at competitive world. Woolworths is
a retail chain and providing variety of products to their clients, such as food items, cloths,
homeware and many more (Too and Weaver, 2014). To beat their competitors at marketplace,
they have to expand their market online; thus, buyers can buy goods without visit store. Along
with this, they are continuously updating their working procedures by implementing new
techniques and methods. Therefore, they can easily reduce unwanted cost from their business; as
a result, profits will enhance. Enterprise is going to launch a customer insight tool, so that they
can comprehend their clients in a better way. Additionally, company is going to use a scan tool
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and as per this, at the time of shopping customer can scan their items by their own. Hence, they
can know about the total value of their purchasing. This all will help Woolworths in their growth
and success and in addition they can attract numerous clients towards them (Stark,2015). Thus,
by using new tools as well as methods in firm they can improve their market share and along
with incomes. As they are utilizing new tools which will aid them to improve their reputation at
international level (Walker, 2015).
STRUCTURE OF PMP
Title: Managing technological changes at workplace
Aims:
To manage technological changes at workplace for effective productivity: A case study on
Woolworths.
Objectives:
To evaluate technological modifications at workplace.
To examine proper management about technological alternations.
To analyse various methods related to changes of technology.
Research questions:
How can manager evaluate technological modifications at workplace?
How can examination of proper management get done related to technological alterations?
What are the methods associated with technology changes?
Why does the project needs to be done?
It is important to manage all the technological changes that are occurring at the work place
as it aids in increasing the productivity of the Woolworths. The modern techniques aids in
different activities like communication. It is very essential part in the corporation. Without it
effective productivity can not be achieved (Hwangand Ng2013). There are various problems
that might occur in the firms and for the solution can be achieved by taking the ideas of all
sectors or workers. They would provide creative ideas that may help in solving the problem.
But if there will no communication then this issue get enlarged. So, communication can be
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improved by taking use modern communication tools of social media such as emails, what's
app, Face book, Twitter, etc. Additionally, some of the modern technologies or software can
be used like Ubuntu, Spreadsheet, Ms excel, etc. for doing accurate calculations. Employees
only have to put some formulas and the result will calculated automatically (Nieto-
Moroteand and Ruz-Vila, 2011). This reduces the mental pressure as well as the errors
made by human. By this way, quality of the product gets improved. Now work from home
are allowed in firm whereby people who has some emergency can do their work from their
home without going to office. This provides relief to various workers.
Alternatives applied in various activities that are described below:
Project Scope : It includes those areas which is going to be covered in this project. This project
is based on the Woolworths which is dealing with retailing sector. This can be made better
by considering technological change as it is most important sector in the field of retailing.
Modern machines can be take in use by the organisation in order to manufacture best quality
products in minimum amount or interval of time. This project can be used in a wider area or
the project has wider scope as helps in determining the requirements of new technologies in
the venture. This aids in increasing the productivity and ultimately assist in improving the
turn over.
Budgeting : This project would take around AUD$50,000. As different types of workers are
involved in it such as technical as well as non technical. Technical one includes those people
who are engaged in making creative and attractive websites for the firm so that customers
gets attracted towards their company by seeing only their websites. Non technical employees
are those who are involved in manufacturing food products. Large sum of money is invested
in purchasing raw materials. Additionally, advertisement , transportation and many other
activities needs large amount of revenues (Pajares and Lopez-Paredes2011). This budget can
be improved by taking cost controlling activities. The extra or additional costing should be
cut by the enterprise. They should not more focus on the advertisement. They can invest a
little sum on advertisement as by using product people will know about the quality by
themselves and demand will go higher. They can invest max to max AUD$35,000 in this
project.
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Time management : Researcher said that competition of project can be done in 6 months. But it
can be reduced to around 4 months by allocating different tasks to different employees.
Company's manager should allocate a deadline of doing any task that must be followed. By
doing so, they can easily design a project in 4 months. Venture can take some strategies in
order to gain competitive advantages. They can take use of modern machines which help
them in doing the work quickly like they can do packaging my taking help of machines by
avoiding the physical work. Plans or strategies must be conformed with the researcher or
decision makers.
Human resource management : one of the alternative include that venture can hire their
employees by taking their interviews online. This may reduce the travelling costs and also
saves a large interval of time that would covered in taking face to face interviews by
travelling to different universities (Akintoye and MacLeod,2011). Organisation have to
recruit skilled workers in order to divide different works among them so that project can be
completed with in allotted dead line. Woolworths should take help of human resource
management for doing so. They should also arrange training and development programme
for them so that easily understand their work designation and do work according to them in
order to accomplish the project activities at time.
What sections or headings would be used in the Table of Contents of Project management plan
Researcher should include following sections or heading in order to provide information to
the decision makers instantly without seeing the contents of the project :
Introduction : It defines the term project management plan and discuss what is going to be
discussed in this plan.
Scope of the project : It determines the benefits of project and different things which have been
covered in this project.
Budget of the plan : It includes the total costing which are going to be invested in the project.
Time required to be taken in completing the project : It defines the overall time needed to be
completed the project (Chapman,2016).
Financial statement : It includes all those statements that consist of financial calculations.
Quality management : This explains all those methods that are used in maintaining the quality.
Human resource management : This describes the methods of hiring the employees.
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Communication management : It definers all the methodologies of conveying information from
one person to another.
Risk management : It consist of all those risks which arisen at the the time of designing project
management plan and manufacturing the products (Understanding the Project Management
Plan, 2017).
Recommendation : Area to be improved should be covered and what techniques are utilised for
doing so.
Conclusion : It explains the overall things which is covered in this project management plan.
CONTENT OF PMP
When company is going to develop a project management plan, it is fundamental for them to
analyse aims and targets so that it can accomplish within minimum period of time. Manager
needs to consider some essential factors while creating plan, such as cost, scope, time,
communication, risk and resources, quality and many more (Marcelino-Sádaba and et. al., 2014).
Through analysis all these components imposition of project will be easy. These elements are
stated as beneath:
Cost of project: It is necessary for an employer to assess the cost of project which they are
going to begin. It has to be minimum; therefore, firm can achieve their coveted revenues in an
effective way. For above stated purpose, manager can formulate budget as it aids to control or
reduce unnecessary expenditures. Along with this, company can outsource some products which
they do not produce. As enterprise is going to digitalised; therefore, it will contain high cost but
by making an appropriate budget plan, superior will control the value of project. Cost of project
is almost $50,000.
Time of project: It need to be decided; hence, SMART targets will attain within provided
period of time (Stark, 2015). To manage it properly, entire issues need to be resolved in
minimum time span. If deadline is decided by manager, then by completing project organisation
can accomplish their objectives. Therefore, for implementing new techniques into business, an
employer has to set an adequate time span. As a result, they can compete their competitors at
marketplace and improve their revenues and in addition market share. Project need to be
complete within 6 months.
Risk of project: As per the modern market, every business should be apply new tools and
techniques to reduce any kind of uncertainty. During the day, an organisation use traditional
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approach so, it is not good for company in achieving high profitability. One of the main risk
which is existence in their business is poor management and method. The management of risk
department are mainly focuses on assessing and identifying the uncertainty to their project as
well as managing those difficulty to decrease the effect on them (Elmhedwi, Elmabrouk and
Sherif, 2015)). In proper time also encouraged the risk in workplace and environment. They
should be use new tools and techniques, which is not good for every employees. So in this way
an organisation shroud be provide training and development programs to their workers. Each and
every person are attend and increase their skills and knowledge regarding to the project.
Resources of project: In this for, An enterprise should be select different departments
regarding to funds and capital. They use various appropriate resources in order to achieve high
productivity and profitability in an appropriate manner. From the save they expand their business
so in this they select as well as adopt online services which is very important for the firm in order
to fulfil buyers satisfaction level in a systematic manner. They should to try to avoid traditional
methods because it is very expansive and and have large time. In they, they also join different
type of institution where they highly select several funds which is required to decrease all
unnecessary risk (Kiznyte, Welker and Dechange, 2016.
Communication: It is foremost factor which play an eminent role while developing plan for
company. Entire roles and responsibilities have to be convey to staff members effectively; hence,
they can accomplish their work timely. With an open conversation at premises, people can easily
share their opinions as well as thoughts with each other. It will decrease complexities at working
environment and develop motivation amongst staff members. As a result, they can use
innovative ideas into their firm. This will aid them to attain their targets effectively and
efficiently. Additionally, they can fulfil needs and wants of their customers timely (Chen, Kang
and Lee, 2017).
Quality of project: As Woolworths is doing their business in retail sector; therefore, it is
required for them to maintain quality of their products and services. By maintaining it, they can
easily improve their goodwill at marketplace. If quality is better of their goods, then they can
attract numerous clients towards them. For this purpose, an employer of company can use new
tools and techniques into their business. This will aid them to reduce unwanted cost from their
working process (Too and Weaver, 2014).
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Scope of project: It can be identified as per future targets as well as goals which need to be
accomplished by company. Results which will be get by firm, need to be beneficial for both
enterprise as well as bondholders. It is always work oriented and manager need to develop it in
flexible manner. Thus, if there is any need of modifications then it will be done in an appropriate
way. Scope of project will include some factors, such as variety, quality as well as quantity.
Financial management: Enterprise needs adequate amount of fund to begin a project so that
they can complete it within period of time. This will comprise both assets as well as liabilities.
Along with this, if reputation of an association is much effective then they can easily get
financial assistance from banks, institutions and many more.
Budget management: To manage entire working activities at workplace manager need to
develop an effective plan of budget. It will assist them to control extra expenditures at premises.
This is like a forecasting of project; hence, future cost will control appropriately (Walker, 2015).
CONCLUSION
It can be concluded from above report that technology change is important in an
organization but it is very important to manage it also so that all functions are performed
efficiently. This report discuses the various ways that Woolworth company has introduced in
their company in order to retain its customers like they included a scanning tool which helped
customers in kn owing prices of products and they have also entered online market so that they
are able to sell overseas. They are continuously introducing new tool and techniques tom
improve their work. By studying this report, it is also analysed that while preparing a project plan
it is very important check that the cost which is ascertained for project is feasible or not and time
which allotted to each project is attainable or not. Other elements are also analyzed like
communication between people wile making plans. If people who are making plan will not
communicate with each other properly then allocation of responsibilities will not be proper. All
these elements are very necessarily to be followed by Woolworth company so that there is no
problem in developing plans for project. It can be concluded that company should always try to
have effective communication inside organization and all the tools and techniques that are
applied by company should be checked by them time to time to ensure that it is being
functioning well or not. Project mangers should try and take care of all processes that are going
on and try to deal with challenges that will come in their way.
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RECOMMENDATION
From the above plan it can be recommended that:-
1. The cost which is allotted by Woolworth in its projects activities is appropriate and
enough for conducting its activities,
2. The new techniques that are proposed by Woolworth is a good step to attract more
customers and they are successful in this also but still they have to work on it and must be
checked time to time.
3. Risks that are associated with plan should be reviewed earlier only so that activities are
not hampered.
4. Employee relations should be maintained in organisation so that proper communication is
conducted inside organisation and work is divided properly.
5. Proper time is allocated to each activity so that each and every activity is done properly .
6. The scanning tool which is used by company in its retail business should be implemented
in all its stores because it is very profitable for its business will help in its growth.
7. All the decisions that are taken by Woolworth should be taken very carefully because
they act as the base in any company.
8. Performance of employees should also be evaluated time to time so that it will be
analysed that all the work is happening as per the instructions given to them or not.
Employees capability is also measured from this and it is known that how much work can
he handle .
So. all these recommendations must be implemented by company to do proper functioning.
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