PROJECT CHARTER AND PLAN FUNDING FROM EXISTING BUDGETS

The assignment requires students to create a project charter, plan, and budget for a given project. The charter should include key deliverables, proposed lifecycle (waterfall or agile), summary budget, governance structure, and project approvals. The plan should outline the schedule, milestones, and activities. The budget should provide a breakdown of costs for each deliverable. The student is also required to choose which sentence from three options best describes the role of the project manager.

PROJECT CHARTER
Version Number: 1.0
Version Date: <dd/mm/yyyy>
Student name and student number:
Insert name, number.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number you are enrolled in.
[Insert appropriate disclaimer(s)]

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove
all blue text prior to submission. Where there are two or more options for you to decide
between, revert the option you are keeping to black and remove the other.
Project Charter Template (v1.0) Page 1 of 9

TABLE OF CONTENTS
1 PROJECT DESCRIPTION.....................................................................................................3
1.1 Project Description and Background....................................................................3
1.2 Key Deliverables......................................................................................................3
1.3 Justification...............................................................................................................3
1.3.1 Output / Outcome / Benefit...............................................................................3
1.3.2 Justification statement.......................................................................................4
2 HIGH LEVEL RISKS..............................................................................................................4
2.1 Risk 1.........................................................................................................................4
2.2 Risk 2.........................................................................................................................4
3 SCHEDULE AND COST.........................................................................................................4
3.1 Schedule for Key Deliverables..............................................................................4
3.1.1 Proposed Lifecycle: Waterfall (Traditional) or Agile.....................................4
3.2 Summary Budget.....................................................................................................4
3.2.1 Proposed Contract Type...................................................................................5
4 STAKEHOLDERS...................................................................................................................5
5 GOVERNANCE........................................................................................................................5
5.1 Structure of Project Board......................................................................................5
5.2 Project Manager......................................................................................................6
5.3 Project Approvals....................................................................................................6
CHARTER APPROVAL...............................................................................................................7
REFERENCES 7
Project Charter Template (v1.0) Page 2 of 9

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
[Information can be found in the Project Scenario file and by your own research.
DO NOT cut and paste the background from the Project Scenario here. You will
need to provide a considered and concise description of the project and the
background in your own words.]
1.2 KEY DELIVERABLES
[Include the major deliverable (end product of the project also known as ‘output’)
and two sub-deliverables]
Deliverable
Key deliverable
Sub-deliverable 1
Sub-deliverable 2
1.3 JUSTIFICATION
1.3.1 Output / Outcome / Benefit
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
[The Project Executive notes that this project does not generate profits for the
organization but believes the project aligns to the strategic direction of the
organization. To justify the project the Project Executive wants to be able to map
the end product (output) of the project to an observable positive result (outcome)
that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table.
For further information look at Chapter 4 ‘Business Case’ in your Prince2 Text. ]
Output Outcome Benefits
Project Charter Template (v1.0) Page 3 of 9

1.3.2 Justification statement
Provide a short statement justifying why the organisation should invest money in
this project (refer to the diagram you have created in the justification statement.]
2 HIGH LEVEL RISKS
2.1 RISK 1
Cause Event Effect
2.2 RISK 2
Cause Event Effect
3 SCHEDULE AND COST
3.1 SCHEDULE FOR KEY DELIVERABLES
[The project executive has asked that the Charter and Plan be complete before
work starts on the project. Work cannot be started earlier than 1 Februrary 2018
and the project should be finalised on or prior to 30 November 2018.]
Key Deliverable Start Date End Date
1.
2.
3.
3.1.1 Proposed Lifecycle: Waterfall (Traditional) or Agile
[Note which lifecycle would be more appropriate and provide a brief explanation.]
3.2 SUMMARY BUDGET
[The project executive has stated that the charter and project plan will need to be
funded from existing budgets and only wants to understand the remaining budget
for the key and sub deliverables of the project. For the purpose of the assessment
use the deliverables you identified in section 1.2 above].
Activities
Deliverables
Feb Mar Apr May Jun Jul Aug Sep Oct Nov
1.
Project Charter Template (v1.0) Page 4 of 9

2.
3.
3.2.1 Proposed Contract Type
[Indicate whether the contract should be ‘Fixed Term’ OR ‘Time and Materials’ OR
‘Cost Reimbursable’ and provide the reason for your choice.]
4 STAKEHOLDERS
(List 6 key stakeholders or stakeholder groups. Ensure that you cover all categories of
stakeholders including Sponsor, suppliers and users. Be specific when listing who the
stakeholder or stakeholder groups are and include the category in the second column.
Do not include the project manager as a stakeholder.)
Stakeholder Category
Sponsor / Supplier / User
1
2
3
4
5
6
5 GOVERNANCE
5.1 STRUCTURE OF PROJECT BOARD
[The project board is to be set up as per Prince2, there are three roles within the
project board. List the three roles and provide details (Name, position,
organization) of who should sit against these roles.]
Board Role Details
[Place Board role as per
Prince 2 here]
Name: [Name]
Position: [Position within the organization]
Organisation: [Name of the organization]
[Place Board role as per
Prince 2 here]
Name: [Name]
Position: [Position within the organization]
Organisation: [Name of the organization]
[Place Board role as per Name: [Name]
Project Charter Template (v1.0) Page 5 of 9

Prince 2 here]
Position: [Position within the organization]
Organisation: [Name of the organization]
5.2 PROJECT MANAGER
[Choose the correct sentence (one sentence only) from the choice below. Change
the text colour of the correct sentence to black. Delete the other (non-correct)
sentences. You do not have to include any additional information.]
-------------------------------------------------------------------------------------------------------------
The project manager is the fourth position on the Project Board and will have
equal voting rights in all decisions related to the project. The project manager is to
be provided with the status report of the project prior to the board meeting.
OR
Prior to project board meetings the project manager should send a status report to
the project board members for their consideration. The project manager is not a
member of the project board but does attend board meetings to brief the project
board members and answer any questions they may have on the status of the
project.
OR
The project manager is the overarching authority in relation to the project but does
not sit on the project board. The project board should send monthly reports to the
project manager for approval.
5.3 PROJECT APPROVALS
[Complete the following table with the Name, Role, and Organisation of the person
who will approve the successful completion/achievement of the following.]
Requires approval of successful
completion / achievement.
Approver
(Name, Position, Organisation)
1. Key Deliverable
2. Sub Deliverable 1
3. Sub Deliverable 2
4. Project has achieved the benefits.
Project Charter Template (v1.0) Page 6 of 9

Charter Approval
The undersigned acknowledge that they have reviewed the <Project Name>
Charter and agree with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority
to approve the start of this project?]
REFERENCES
[Include your reference list and ensure that you have used in-text referencing as
per the APA style.]
Assessment Criteria Allocated
Assessment Criteria 1 (Charter) 18
Project description 1
High level deliverables 1.5
Project justification 2
High level risks (Note two risks, described in terms of Cause/Event/Impact) 3
Summary schedule 1
Proposed project lifecycle - waterfall or agile (including short explanation) 1
Summary budget 1
Contract type 1
Stakeholder list (Note at least six stakeholders or stakeholder groups) 3
Structure of the project board (as per Prince2) including names and titles,
authorising the project charter. 1.5
Project Manager 1
Project Approvals 1
Assessment Criteria 2
Clarity of expression, grammar, spelling and referencing. 2
Penalty for late submission
(as per policy)
Total Marks 20
Project Charter Template (v1.0) Page 7 of 9