Project Charter for Online Stud Farm Management System (OSFMS)

Project Charter for Online Stud Farm Management System (OSFMS)
Contents
Project Overview........................................................................................................................2
Project Description.....................................................................................................................2
Part One......................................................................................................................................2
Measurable Organizational Value..........................................................................................2
Desired area of impact........................................................................................................2
Desired value..........................................................................................................................3
Metric.....................................................................................................................................3
Time Frame............................................................................................................................3
MOV Summary......................................................................................................................3
Part two......................................................................................................................................3
Project Scope..........................................................................................................................3
Scope Management Plan........................................................................................................4
List of resources.....................................................................................................................4
Part Three...................................................................................................................................5
Work Breakdown Structure....................................................................................................5
Budget.....................................................................................................................................6
Part four......................................................................................................................................6
Risk Management Plan...........................................................................................................6
Risk Identification...............................................................................................................6
Risk Analysis..........................................................................................................................7
Part Five.....................................................................................................................................8
Quality Management Plan......................................................................................................8
Part Six.......................................................................................................................................8
Bibliography...........................................................................................................................8
Closure checklist..................................................................................................................10
Project evaluation.................................................................................................................10
References................................................................................................................................11
1

Project Charter for Online Stud Farm Management System (OSFMS)
Project Overview
This project is about the development of a management system for a stud farm owned by
Globex Corporation and the contract for this development has been awarded to Virtucon.
Currently, Globex is using manual processes for managing bookings and handling payments
but with this new online system, several processes would become automated and the
company managers would be able to manage them from any device. The company would get
several benefits from this development including increase in data accuracy with reduction in
manual errors, increase in lead generation, and increase in profits with savings on the
administrative expenses.
Project Description
GLobex takes the booking for breeding, takes care of the process, and receives payment
manually. The online management system would modify the process by making booking
easier to make and accepting payments online. It would keep the records of bookings and
transactions to generate daily, weekly, and monthly reports in specific formats for review
whenever required. The platform would be accessible through any mobile device on which
managers can access these reports to check booking and payment details.
Part One
Measurable Organizational Value
Desired area of impact
The development of the online stud management system is likely to enhance the accuracy and
efficiency of the system which in turn would create a positive impact on customer satisfaction
and then on the revenue generation. The MOV table below suggests the business areas that
would be affected by the implementation of the online OSFMS system and would generate
value for the business.
Organizational
impact area
Value Metric Time Frame
Financial Reduced
administrative
expenses
30% reduction in
administrative & HR
expenses
12 months
Strategic Attain flexibility in
scheduling
Reduction in
schedule change
requests by 25%
12 months
Operational Increased
effectiveness
Service requests
handled in 24 hours
5 months
Reduction in
inquiries
Call rate to reduce
by 50%
3 months
Schedule
improvement
Scheduling time to
reduce to 2 hours
3 months
Increase breeder’s
contribution
Breeder accuracy to
increase by 85%
6 months
Customer Fast response time,
increased
availability, reduced
queue time, and
Customer waiting
time to reduce by 2
hours and breeder
probability to
10 months
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Project Charter for Online Stud Farm Management System (OSFMS)
efficiency in
payment systems
increase by 40%
Social Community partners
would increase
30% more partners 20 months (BIS,
2010)
Desired value
 Increase in bookings and revenues obtained through the use of the Stud farm
management system
 Faster service to customers with reduction of response time
Metric
The new system would reduce the customer response time by 30%. Also, it would increase
the booking and payment accuracy to 99% (Berbec, 2014).
Time Frame
After the implementation of the online software, the MOV goals would be achieved by
Globex in 6-12 months
MOV Summary
The developed software would bring several benefits to Globex such as
 reduction in the customer response time that would improve services
 reduction in administrative costs which would reduce the operational costs of the
company
 increase in company revenues from sales and booking
 increase in accuracy of booking and payments
 With improvement in services and increase in revenues, the company would have its
market share increased in the industry
 The availability of the service would improve (Cliff Consulting., 2007)
Part two
Project Scope
Project scope defines the deliverables of a project and its boundaries within which a project
team must operate to be able to achieve the objectives of MOV. The project scope includes:
 Replacement of the manual system by online management system for stud farm
 Development of software modules to manage booking and payments online
 Generation of reports on breeding, stud operations, and payments for daily, weekly, or
monthly reporting (PM4DEV, 2016)
Following activities or tasks are within the scope of the project management:
 Requirement gathering from customers
 Data processing
 Defining and documenting business rules
 System requirement definition, analysis and evaluation
 Software design
 Unit, system, and integration testing
 Scope verification
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Project Charter for Online Stud Farm Management System (OSFMS)
 Iterative feedback and inclusion
 Project sign-off (Baguley, 2008)
Scope Management Plan
A scope management plan includes a scope statement, details of tasks identified in WBS, and
defined in a WBS dictionary.
Scope management involves planning, requirement gathering, scope definition, creation of
WBS, scope validation by involving stakeholders, project monitoring and control of scope to
ensure that all tasks defined in the scope are executed and no additional tasks beyond scope
are executed (Kisongoch & Nsubug, 2013).
List of resources
This project would require following resources to be able to complete all the planned tasks
within budget and allotted time:
 Project manager
 Testers
 Designers
 Business analysts
 Programmer
 Lead Developer
 Quality officer
 Trainer
 Hardware systems (Leroy, 2012)
Technologies: Technologies that would be used on the project would include routers and
cables for internet connection and the development platform that would be used for the
software development and testing (Kisongoch & Nsubug, 2013).
Facilities: Project team would be using the facilities of Virtucon office for executing the
project tasks for Globex corporation (C.R & Thomas, 2011).
Travelling and training: The project manager and the lead developer from Virtucon would
need to travel to the Globex office to understand the requirement and the trainer would be
travelling to the company to conduct training on the new system for the users in Globex
company.
4
Project Scope
Management plan
Requirement
gathering
Scope
definition WBS Scope
validation
Monitoring
& Control