Organizing a Fundraising Event for Embassy West Senior Living in Ottawa
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This project charter outlines the purpose, objectives, and schedule for organizing a fundraising event for Embassy West Senior Living in Ottawa. It also discusses the expected profitability and strategic goal alignment of the project.
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Running head: PROJECT CHARTER Project management: Organizing a fundraising event for the Embassy West Senior Living in Ottawa Name of the Student Name of the University Author’s Note
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1 PROJECT CHARTER Table of Contents 1. Purpose........................................................................................................................................2 1.1 Background............................................................................................................................2 1.2 Expected profitability............................................................................................................2 1.3 Strategic goal alignment........................................................................................................2 1.4 Other competitive effects.......................................................................................................3 2. Business objectives......................................................................................................................3 2.1 Scope......................................................................................................................................3 2.2 Objectives..............................................................................................................................3 3. Overview......................................................................................................................................4 3.1 Sponsorship and Ownership..................................................................................................4 3.2 Description of the project......................................................................................................4 3.3 Deliverables...........................................................................................................................4 4. Schedule.......................................................................................................................................5 5. Resource requirements...............................................................................................................10 6. Project budgets...........................................................................................................................11 7. Approvals...................................................................................................................................13 Bibliography..................................................................................................................................14
2 PROJECT CHARTER 1. Purpose 1.1 Background The paper mainly reflects on the organization “Embassy West Senior Living” which is one of the living homes for retired people for handling complex cases. The organization generally have proper coordination between the various onsite doctors, pharmacy as well as different wellness centre that further helps in allowing adjustments for medication within 24 hours. Furthermore, in house doctors are generally registered so that the residents can wait for appointment in order to make different types of unnecessary trips to the hospital. Moreover, the organization re-invest in biggest asset by providing proper education on geriatric, rehabilitation as well as cognitive therapy.In order to provide proper facility to the people who stays in Embassy West Senior Living, the organization wants to organize a fundraising event so that best trained as well as highest stuffed home in Ottawa can be arranged with the help of the money that is gathered. 1.2 Expected profitability It is expected that by organizing a fundraising event for the Embassy West Senior Living, $300,000 amount of money can be collected by inviting the business icons as well as renowned industries within the event. The money that will be gathered from the fundraising event will be utilizing on providing proper living facilities to the retired people by making arrangement for skilled care, on-site medical centre as well as stroke rehabilitation centre.In addition to this, it is expected that the project will also recruit 2% more volunteers for the event which will provide job facilities to the residents of Ottawa.
3 PROJECT CHARTER 1.3 Strategic goal alignment It is found that the project that is undertaken will be aligned with the occupational health and safety key business objectives for improving the wellbeing of the people who are associated with the work and for raising proper awareness about the OHS in order to educate the members for taking appropriate steps for avoiding any type of challenges or issues in work environment. 1.4 Other competitive effects It is identified that due to organizing a fundraising event for the organization, number of different facilities will be arranged for the people who live in Embassy West Senior Living. It is found that the money that will be gathered will be helpful in providing skilled doctors 24/7, on site medical centre as well as stroke rehabilitation and physiotherapy centre. All these new facilities will provide competitive advantage to the organization “Embassy West Senior Living”. 2. Business objectives 2.1 Scope The scope of the project mainly includes: Organizing a fundraising event for the Embassy West Senior Living Procuring auditorium Hall for event Arrangement of performance Arranging funding of around $300,000 Arrangement of award ceremony 2.2 Objectives The main objectives of the project are generally listed below: To organize a fundraising event for the organization “Embassy West Senior Living”
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4 PROJECT CHARTER To get funding of around $300,000 for improving the facilities of Embassy West Senior Living To provide proper facilities like skilled doctors 24/7, on site medical centre 3. Overview 3.1 Sponsorship and Ownership The CEO of Embassy West Senior Living sponsors the fundraising event so that the event can be properly organized for providing proper facilities like skilled doctors 24/7, on site medical centre as well as stroke rehabilitation and physiotherapy centre. 3.2 Description of the project The paper mainly reflects on a fundraising event that was mainly organized by the organization “Embassy West Senior Living” in order to provide proper services to the senior citizens. It is found that with the help of the money that is raised from the event will be helpful in offering a full spectrum of various clinical supports beyond the traditional Ottawa. It is found that the fundraising plan will be executed after 6.19 months by utilizing budget of around $118,108. In addition to this, it is found that after the event was completed, proper facility of lunch and music performances are made. 3.3 Deliverables The deliverables of the project are generally reflected in the table with appropriate target date is given below: DeliverablesTarget Date Making initial plan for the project objectivesMon 25-03-19 Project approvalTue 02-04-19
5 PROJECT CHARTER Procuring Auditorium Hall for EventTue 23-04-19 Invite Popular Figures to Perform in the EventFri 24-05-19 Arranging for performanceThu 25-07-19 Final PreparationsThu 08-08-19 Drama and Music PerformancesThu 22-08-19 LunchThu 22-08-19 DonationsThu 22-08-19 Event endThu 22-08-19 Revenue collectionThu 22-08-19 Project AppraisalThu 29-08-19 Official ClosingMon 02-09-19 4. Schedule The fundraising event that was organized by the organization “Embassy West Senior Living” will be completed in 6.19 months. The target completion date of the project will be 03- 09-19. The table that is provided below reflects on the activities that are needed to be executed with their target initiation and finish date in order to organize the fundraising event quite successfully. WBSTask NameDurationStartFinish 0Organizing a fundraising event for the Embassy West 6.19 monsThu 14-03-19Tue 03-09-19
6 PROJECT CHARTER Senior Living in Ottawa 1Initiation phase1.05 monsThu 14-03-19Thu 11-04-19 1.1Initial plan for the project3 daysThu 14-03-19Mon 18-03-19 1.2Discussion with the board2 daysTue 19-03-19Wed 20-03-19 1.3Determining objectives2 daysThu 21-03-19Fri 22-03-19 1.4 Making initial plan for the project objectives 4 daysMon 25-03-19Thu 28-03-19 1.5 Meeting with the people of the organization 2 daysFri 29-03-19Mon 01-04-19 1.6Project approval1 dayTue 02-04-19Tue 02-04-19 1.7Appointing team members4 daysWed 03-04-19Mon 08-04-19 1.8 Conducting survey for the project 3 daysTue 09-04-19Thu 11-04-19 1.9 Milestone 1: Completion of initiation phase of the project 0 daysThu 11-04-19Thu 11-04-19 2Planning phase0.9 monsFri 12-04-19Tue 07-05-19 2.1Procuring funds7 daysFri 12-04-19Mon 22-04-19 2.2 Procuring Auditorium Hall for Event 6 daysTue 23-04-19Tue 30-04-19 2.3 Assigning roles and responsibilities 5 daysWed 01-05-19Tue 07-05-19 2.4Milestone 2: Completion pf0 daysTue 07-05-19Tue 07-05-19
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10 PROJECT CHARTER 5. Resource requirements The key resources who are associated for organizing the fundraising event for the organization mainly includes event manager, organizer, project manager, HR manager, Finance manager, researcher, Decorator, Catering team as well as music band. It is identified that proper medium of communication must be utilized between the project stakeholders for completing the project successfully. In addition to this, other resources like material resources as well as financial resources are needed for the preparation of the project. The table that is provided below reflects on the roles that are played by the stakeholders in executing the major deliverables of the project. Deliverables Event manager OrganizerHR. manager ResearcherDecoratorFinance manager Catering team and music band Project manager Making initial plan for the project objectives C IR, A Project approvalCIR,A Procuring Auditorium Hall for Event R,A CI Invite Popular Figures to Perform in the Event I R,AC
11 PROJECT CHARTER Arranging for performanceCAIR Final PreparationsCAIR Drama and Music Performances C IR,A LunchCIR,A DonationsIR,AC Event endACIR, Revenue collectionCIR,A Project AppraisalCR,AI Official ClosingCIR,A 6. Project budgets It is found that in order to organize the event for the organization “EmbassyWest Senior Living in Ottawa”, budget of around $118,108. The figure that is provided below reflects on the amount of money that is needed for executing each of the project activities successfully.
12 PROJECT CHARTER Figure 2: Project budget (Source: Created by Author)
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14 PROJECT CHARTER Bibliography Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agileprojectmanagementbeadoptedbyindustriesotherthansoftware development?.Project Management Journal,45(3), 21-34. Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity.International Journal of Project Management,33(2), 291-298. Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts.International Journal of Project Management,33(6), 1377-1392. Kaiser, M. G., El Arbi, F., & Ahlemann, F. (2015). Successful project portfolio management beyondprojectselectiontechniques:Understandingtheroleofstructural alignment.International Journal of Project Management,33(1), 126-139. Kerzner, H., & Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project riskmanagementmethodologyforsmallfirms.Internationaljournalofproject management,32(2), 327-340. Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success.International journal of project management,32(2), 202-217.
15 PROJECT CHARTER Sánchez, M. A. (2015). Integrating sustainability issues into project management.Journal of Cleaner Production,96, 319-330. Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on project success and on the execution of business strategies.International Journal of Project Management,33(1), 53-66. Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world.International Journal of Project Management,33(2), 278-290. Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015). Projectsuccessanalysisframework:Aknowledge-basedapproachinproject management.International Journal of Project Management,33(4), 772-783. Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual framework for project governance.International Journal of Project Management,32(8), 1382-1394.