Project Closeout

PROJECT CLOSEOUT1
Project Closeout
Name of the Student
Name of the University
Author’s Note

PROJECT CLOSEOUT2
Final Approval of Customers
The key purpose of closing any project is to close out or conclude the whole process of that
project. Project close out begins with ensuring acceptance of the customers of the deliverables.
Then a meeting is essential to hold for obtaining all the important documents and signatures and
then everything is finalized regarding the project (Hastings, 2015). At this point, the organization
can recognize the lesson learned from the entire process and the implemented changes of the
project for the future. At this stage, a follow up meeting is essential with the stakeholders, who
are involved in the short review of the project deliverables and they ensure the agreement
signature to outline the project acceptance entirely. It is difficult to break down the elements to
the stakeholders ensuring that the stakeholders have a clear demonstration and understanding that
the customers have requested and the customers have the operation expectations. The most
common problem sources about the approval of the customer is not often the work for the project
is performed, but often the cost incurred by customers because of the change order that the
customer have requested (Meredith, Mantel Jr & Shafer, 2017). Therefore, having an open
change and detailed system of order can highly achieve the challenges, which arise during the
phase of project closeout.
Criteria for Successful Project
The success or the failure of the project is depended on the perceived or documented acceptance
criteria by the customers and is to meet by the team. By having the clear acceptance criteria of
the project, the team will be able to meet the expectation level of the customer and they can lay
the can maintain the groundwork for the perception of the project (Young, 2016). Missing
acceptance or inaccurate criteria may lead to the less customer satisfaction, development cost

PROJECT CLOSEOUT3
overruns and missed delivery dates. Acceptance criteria are used for the projects, where the
customers pay for the deliverables or the phases of the complete project. The organization should
ensure that the criteria are relevant to the customer deliverables, tied to payment and tangible or
measurable. The acceptance criteria always represent the defined and specific list of the
conditions, which requires to be met before the project and the project is to be considered as
completed then. The customers accept the deliverables of the project. Having the clear
acceptance criteria of the project is able to help the project team in various ways. Settings the
expectation of the customers is very essential at the end of the project. Achieving, providing and
measuring to the customer that the project is completed (Heagney, 2016). Gaining the formal
approval from the customer on the project deliverables is very crucial. Protecting the company
and the team from the challenges as the non-payment from the customers is key function of the
stakeholders. Clear acceptance criteria help to avoid the political maneuverings and
miscommunication in the internal projects.
Lesson Learned from the Project
This is the most essential step to make a certain project close out successfully and to ensure the
future success of the project. Lesson learned is last outcome of the project. Each project has its
own life cycle that consists of four key phases. The phases are starting, preparing, execution and
lastly closing. After the project closing, lesson learned is executed (Russo, 2016). Documenting
all the lesson learned are very essential process of the asset of the organization. The processes
are taken in the account when another project starts. The phase of closing out the project of the
job provide advantages to the employees as the employees can collect and disseminate the
information throughout the whole life cycle of the project. Then the issues are identifies and the
recommendation are made for another projects. Lessons learned from the success and the failure