Post Implementation Review (PIR) Process
Added on 2020-03-07
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Project end review 1Project closure and post implementation review Submitted byAffiliationSupervisor’s nameDate of submission
Project end review 2PROJECT CLOSURETowards the end of any project managers will need to prepare for the closure. Project closure is the last phase of a project life cycle (Heagney 2016 p.34). It represents a phase in which activities and functions of a project come to a stop. It is all normal for projects to come to a closure because they must begin and end this is part of its characteristic. The project closure maytake place quickly, clean or a longer process depending on the reason for closure. Project closure take place if goal of the project has been met, it is not economical and mutual agreement of stakeholders. Project managers need to be ready for any project closure in case it comes early or later. The project closure becomes the first event before project stakeholders review the post implementation.Project closure activitiesOnce the management of the project decides to close the project all process leading to it must be planned and implemented (PMI 2013 pp.56). It should be a smooth planned process that will bring significant results. Similar to other project life cycle phase it should be planned, budgeted and scheduled appropriately. The first step to a closure process is to have a termination manager who will oversee the process. There are several activities, procedures and events that take place during project closure. Project managers organize a briefing meeting with all stakeholders (Heagney 2016 p.34). The meeting is preparing all stakeholders explaining to them events that takes place during project closure. A plan in form of a checklist for closure is created by the project manager. The checklist enables project team to follow them as part of steps during closure (example of checklist is attached in appendix 1). An inventory list was created of all resources and assets that are available and used in the project. The inventory list of assets was useful in providing a methodology in which assets was disposed of. For example others were transferred to parent projects and others were sold for residual value. The project closure is not an individual activity every stakeholder needs to be informed and participate in the entire process. During closure all project team members, investors, suppliers and customers were summoned to a brief meeting were agreements were done mutually on matters that affected them directly or indirectly. Before accounts were closed the contractors, creditors and suppliers owing the business were paid for full statements of their accounts. All
Project end review 3debts that the business owes are collected and banked. The human resource department was engaged in coming up with suitable plan of compensating the employees. For example some of the employees who had completed their contract were given gratuity as form of compensation. The termination managers who in most cases are the project manager will ensure that documents and records are closed, filled and stored well. Those documents with critical information are stored well in locked cabinets, while others are disposed of. The closure of works should be done smoothly to avoid conflicts and breakdown of operations. For example it can be done in stages or phases to allow organization and scheduling of resources and employees involved. A budget review was done to establish variances of the planned and actual performance. The review was done by having a project audit that covered finance and asset management. Later a ceremony of project closure was done involving the project stakeholders. Potential issues arising from none closure of projectsThe project closure was performed to ensure a smooth end to the project seek approval of projectclient or sponsor. The can be two potential issues that can arise if a project is not closed completely include: The first issue is that it can bring uncertainty among stakeholders if the processes and functions of the project continue. The second issue is that management cannot be able to evaluate how they performed by carrying out a post evaluation. The first issue can be solved by having a stakeholder closure briefing meeting, while the second issue is by having a post evaluation audit to establish if the goals have been met. The project closure phase is important in project because it signifies the end of process and acceptance of the project (Heagney 2016 pp.45). Project managers need to have a clear budget and schedule for project closure. POST IMPLEMENTATION REVIEWPost implementation review comes after project closure has taken place. It is an assessments carried out after completion of a project which defines time and life cycle of the project (PMI 2013, pp.45). But is normal practice to allow time for project changes before PIR is done. The assessments are done based on three elements of aims, scope and objectives. PIR should clearly indicate what went wrong or right, indicating persons who contributed to success. Not forgetting activities and functions that brought value to the project. In project management it is important
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