Project Closure Report

This Project Closure Report discusses the successful achievements of the objectives of the project. It validates the milestones, outlines closure tasks, and provides recommendations. The report focuses on planning sessions based on collaboration for managing an event design for OPAIC.

Project Closure Report
Project Name: Planning Sessions Based On Collaboration
Department: Project Planning and Event Management
Focus Area: Managing an event design for OPAIC
Product/Process: 2 Day Event Design
Prepared By
Document Owner(s) Project/Organization Role
Project Manager Managing the entire process of the project
Event Manager Responsible for planning for the design of event
Site manager Responsible for sanctioning of project plan
Confidential
10901379055363883059.docx
Last printed on 6/1/2004 1:22:00 PM

Project Closure Report
TABLE OF CONTENTS
1 PROJECT CLOSURE REPORT PURPOSE...........................................................................3
2 PROJECT CLOSURE REPORT GOALS................................................................................3
3 PROJECT CLOSURE REPORT SUMMARY..........................................................................3
3.1 Project Background Overview.........................................................................................3
3.2 Project Highlights and Best Practices.............................................................................3
3.3 Project Closure Synopsis................................................................................................ 3
4 PROJECT METRICS PERFORMANCE..................................................................................3
4.1 Goals and Objectives Performance................................................................................3
4.2 Success Criteria Performance........................................................................................3
4.3 Milestone and Deliverables Performance.......................................................................3
4.4 Schedule Performance................................................................................................... 3
4.5 Budget Performance....................................................................................................... 3
4.6 Metrics Performance Recommendations........................................................................3
5 PROJECT CLOSURE TASKS................................................................................................ 3
5.1 Resource Management.................................................................................................. 3
5.2 Issue Management......................................................................................................... 3
5.3 Risk Management........................................................................................................... 3
5.4 Quality Management....................................................................................................... 3
5.5 Communication Management.........................................................................................3
5.6 Customer Expectation Management...............................................................................3
5.7 Asset Management......................................................................................................... 3
5.8 Lessons Learned............................................................................................................ 3
5.9 Postproject Tasks........................................................................................................... 3
5.10 Project Closure Recommendations................................................................................3
6 PROJECT CLOSURE REPORT APPROVALS......................................................................3
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1 PROJECT CLOSURE REPORT PURPOSE
Project Closure Report Purpose
The project closure report intends to discuss on the successful achievements of each of
the objectives of the project. It would also assure the stakeholders of the project that the
project has been able to meet according to the needs of the event.
2 PROJECT CLOSURE REPORT GOALS
Project Closure Report Goals
The project closure report is being created for the following purposes:
 Review the entire project and validate the accomplishment of milestones.
 Confirm of outstanding risks, issues and recommendations.
 Outlining of activities and tasks required for project closure.
 Identification of future outcomes from the project.
3 PROJECT CLOSURE REPORT SUMMARY
3.1 Project Background Overview
Project Background Overview
The project is based on designing a plan for a 2-day event that would be organized at
the Dunedin site of OPAIC. On several discussions, it has been discussed that
collaboration is one of the most important aspect within the OPAIC philosophy. Hence,
each of the academic staffs at all campuses would collaborate for the 2019 term. The
event sessions would help in enabling schools to develop separate sessions on
planning. They would also discuss about best practices to be incorporated within the
Iwi/Maori Corporation.
3.2 Project Highlights and Best Practices
Project Highlights and Best Practices
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Project Highlights:
 Design a project plan for the 2 day event
 Determination of cost-benefit and risk analysis
 Identification of limitations and exclusions from the project
 Stakeholder Analysis from the project
Best Practices:
 Identification of best standards for event management and food safety standards
 Ensure a cost-benefit analysis for future outcomes from the project
3.3 Project Closure Synopsis
Project Closure Synopsis
 Each of the desired deliverables and objectives have been successfully met
 The standards of safe work practices and healthy food had been met
 The cost-benefit analysis had been designed suitably as per the requirements
 The entire event planning and execution had been successful as per the desired
plan
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4 PROJECT METRICS PERFORMANCE
4.1 Goals and Objectives Performance
Goals and Objectives Performance
The goal of the project was to design an event management project that would be able
to cover the 2-day event. Each of the project objectives had been defined in order to
reach to the successful completion of the project. However, the defined schedules and
costs were suitable for the completion of the project. The resources and stakeholders
were properly defined and the objectives were met as per defined by the project
manager.
4.2 Success Criteria Performance
Success Criteria Performance
 The criteria based on meeting the success of the event from the project had met
successfully
 The project manager would be responsible for the continuous evaluation of the
project
 The project sponsor would ensure that each of the necessities of the project should
be met properly in order to ensure a successful delivery as per project standards
4.3 Milestone and Deliverables Performance
Milestones and Deliverables Performance
 The deliverables of the project were met as per the needed standards
 The milestones were the defining factors of the successful achievement of each
stage of the project.
4.4 Schedule Performance
Schedule Performance
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Project Schedule Overview:
The schedule of the project has been designed in order to integrate the plan for the 2
day of events. This schedule defines the costs required at each stage and also
discusses the workflow of the project.
Project Schedule Control Process:
The project schedule would mainly be controlled by the project manager. Any form of
discrepancies would be handled by the project manager and thus the necessary steps
would be rescheduled within the project.
Project Schedule Corrective Actions:
The corrective actions based within the project would be handled by the project
manager. They would list down the entire changes that would be required for the project
and then the needed changes would be performed accordingly.
Project Schedule Integration with Managing Project:
The integration of the schedule within the project would be helpful for the management
of activities concerning the project.
4.5 Budget Performance
Budget Performance
Project Budget Overview:
The budget for the project has been set at $63,920.
Project Budget Corrective Actions:
All the necessary activities for the project had been completed within the estimated
budget.
4.6 Metrics Performance Recommendations
Metrics Performance Recommendations
Each of the necessary metrics for the performances within the project have been set as
per the criteria of the project. However, there should have been a set metric for each of
the steps. This would thus have a massive effect over the performance of the project.
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5 PROJECT CLOSURE TASKS
5.1 Resource Management
Resource Management
 There were no changes in the needs of the resource within the project.
 The project resources were allocated their responsibilities for handling of each of
their tasks. This was planned during the project planning and scheduling of the
project.
 The Project Knowledge gained from the team members would help during
performing of similar projects in the future. This knowledge would help the project
managers in underlying of the necessary activities and the set objectives in future
project prospects.
5.2 Issue Management
Issue Management
 Each of the raised issues would be reported to the senior management level or to
the project manager. They would be responsible for understanding the issues and
thus resolve them.
 The issues at each stage would be reported by the team members to the project
manager. This would ensure a successful communication between the project team.
5.3 Risk Management
Risk Management
Project Risks Mitigated:
The risks based on activity scheduling and finding of proper event management team
had been mitigated.
Outstanding Project Risks:
There were no outstanding risks that might have occurred within the project.
5.4 Quality Management
Quality Management
Quality management had been the topmost priority at every step of the concerning
project. There were quality checks at every step of the project. On the achievement of
proper quality standards of the project, the project was provided a clear pass to
progress on the next steps. The project manager was responsible for handling the
quality assurance of each steps of the project.
5.5 Communication Management
Communication Management
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 There was a high level of communication between the project team and
stakeholders involved within the project. The project manager had maintained
communication with each of the concerned team members.
5.6 Customer Expectation Management
Customer Expectation Management
 The project schedule was defined as per the needs of OPAIC. The project manager
had manager the different project steps in order to ensure that the management
team at OPAIC were satisfied with the successful delivery of the project.
5.7 Asset Management
Asset Management
 Each of the assets such as the items needed during the design of stage, the
crockery items for the dinner event would be returned with proper care to the event
management team and caterer team.
 Other project assets would be safely handled and kept securely
5.8 Lessons Learned
Lessons Learned
 The scheduling of project activities were proper and as per the needed standards.
 There should had been a better system for handling of the risks.
 An agile methodology for project development could had been used.
5.9 Postproject Tasks
Postproject Tasks
 The payments to each of the stakeholders and resources should be cleared.
 The stage should be properly cleaned and each of the materials should be handled
with proper care.
 The project manager should ensure a complete check after the entire place has
been cleared and set properly.
5.10 Project Closure Recommendations
Project Closure Recommendations
 The project sponsor should ensure that the project has been successfully
completed. They should also ensure that the project would fulfills the success
criteria’s. They should also collect a feedback from the guests and project
stakeholders regarding the project outcomes and future prospects. The
documentation of the entire project should be submitted to the Management team at
OPAIC and thus the payments to each resource should be cleared accordingly.
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6 PROJECT CLOSURE REPORT APPROVALS
Prepared By _Jack Smith_________________________________
(Project Manager)
Approved By _Rafael Iris_________________________________
(Project Sponsor)
_Allen Smith_________________________________
(Finance Manager)
Approval Date __25/05/2019________________________________
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