(pdf) Project Design Implementation and Evaluation

Running head: PROJECT DESIGN IMPLEMENTATION AND EVALUATION
Project Design Implementation and Evaluation
Name of the Student
Name of the University

PROJECT DESIGN IMPLEMENTATION AND EVALUATION1
Table of Contents
1. Planning:......................................................................................................................................4
1.1 Project Planning:....................................................................................................................4
1.1.1 Purpose:..........................................................................................................................4
1.1.2 Overview:.......................................................................................................................4
1.1.3 Business Needs:..............................................................................................................4
1.1.4 Business Impacts:...........................................................................................................5
1.1.5 Stakeholders:...................................................................................................................5
1.1.6 Risks:..............................................................................................................................6
1.1.7 Project Resources:..........................................................................................................7
1.1.8 Project Controls:.............................................................................................................7
1.2 Project Plan Approval:...........................................................................................................8
1.2.1 PROPOSAL SUMMARY:.............................................................................................8
1.2.2 THE VALUE OF THE PROJECT:................................................................................9
1.3 Project Plan using MS Project:............................................................................................11
1.4 Developing Project with Selected SDLC: Waterfall...........................................................16
2. Project Development:................................................................................................................19
2.1 User Requirements:.............................................................................................................19
2.1.1 Task Description:..........................................................................................................19
2.1.2 Proposed Solution From a User's Point of View:.........................................................21

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2.1.3 Processing Requirements:.............................................................................................22
2.2 Technical Specification:......................................................................................................25
2.2.1 Information Gathering:.................................................................................................25
2.2.2 Current System:............................................................................................................28
2.2.3 Proposed System:..........................................................................................................28
2.3 Facilities:..............................................................................................................................32
2.4 Documentation for the Development of Project and Users:................................................34
3. Monitor and Control:.................................................................................................................36
3.1 Input and Output Interfaces:................................................................................................36
3.2 Processes:.............................................................................................................................41
3.3 Procedures:..........................................................................................................................42
3.4 Project Evaluation Method:.................................................................................................42
3.5 Testing:................................................................................................................................43
3.6 Project Log File:..................................................................................................................45
4. Presentation and Evaluation:.....................................................................................................48
4.1 Comparison of Original Objectives with the Final System:................................................48
4.2 Feedback from User:............................................................................................................48
4.3 Evaluation:...........................................................................................................................49
Bibliography:.................................................................................................................................50

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1. Planning:
1.1 Project Planning:
The planning is done for the prosed library management system. The system will be
developed using a PHP and MySQL technology. The system will be collecting data from the
member and store in the MySQL database. The database will store the information of the books.
The user can see the reports such as member report, book report and many more.
1.1.1 Purpose:
The main purpose of implementing a new system within UK library is making the
processes more efficient and effective. The system will be able to transform many manual
processes into automated processes. UK Library wants a technology that can monitor the
borrowing and return process. Moreover, the system will be calculating fines on overdue
automatically.
1.1.2 Overview:
A system is comprised of various technologies like database, website, internal system,
interfaces and many more. The proposed system will collect data from the users and staff of UK
Library and store those data into the database. The system will be retrieving data from the
database as per user requirement and data processing needs. The website will be developed using
PHP and MySQL database.
1.1.3 Business Needs:
The members of UK Library will be searching their favorite books on the website. UK
Library needs a stable and reliable technology that can ensure accurate processing of
organizational data. The library needs the staffs to concentrate on their main responsibilities

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instead of doing inadequate works. The staff waste their time in processing the member request.
The communication among the library and members are needed to be enhanced. The system is
able to provide solution to all these concerns. As mentioned above, the system will automate the
back processes thus allowing the staff to concentrate on their main work. Data integrity and
accuracy is a crucial need of business. The business requires a system that can produce reports
with accurate data. Decision making is an integral part of business growth. Reports with accurate
data is required to make the decision making process more precise.
1.1.4 Business Impacts:
Storing data manually often results into inaccurate data storing. The system will check
data integrity and accuracy before storing it into the database. As a result, the reports will be
more accurate and more effective decisions will be made. The member will receive information
of arrival of new books or desired books. The members will become more loyal as the system
will use better communication process. The internal process of UK Library will enhance
significantly. Each and every processes that are executed within the library will be monitored.
The organization can track process of buying books from the wholesaler.
1.1.5 Stakeholders:
The stakeholders of the system are as following.
Name Objective
Members  Get the information on books available in library
 Search their favorite books
 Borrow a book from the library
 Make payments for membership or pay fines on

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overdue
 Select the books as ‘wish to read’
 Get notification when books selected as ‘wish to read’
are available
Staff  Lend books
 Record the member and book details at the time of
lending
 View overdue details
 Update borrow details when a member returns book(s)
Management  See reports of borrowed books
 See report of books
 See reports of members
1.1.6 Risks:
Risks are an inevitable part of project. In order to manage risks, the project manager
makes a risk management plan. The risks of this project are improper scheduling, lack of
technology, unskilled project team members, wrong resource allocation and many more. The
project manager will allocate enough time in creating the project schedule so that major issues
can be prevented. Lack of skills and knowledge among the team members will result in project
delay (Kerzner and Kerzner, 2017). The team members will not be able to carry out their roles
and responsibilities if they do not have proper knowledge. The project manager will identify all
the roles and responsibilities individual project staff requires. The selection process will be done

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through various levels of interviews. The project manager will arrange meeting with all the team
members to identify how much resource is required for different tasks.
1.1.7 Project Resources:
The resources of the project are as following.
i. Staff
ii. Tools
iii. Supplies
iv. Software
v. Database
vi. Hardware and Software
vii. Reporting
1.1.8 Project Controls:
The process of setting up the project control are as following.
i. Determination of project scope. Communicating with the project team members
to make them understand every aspect.
ii. Creating team structure and assign tasks to the team members. The project
manager will determine who is best suited for a specific task (Schwalbe 2015)
iii. The project manager will be determining which risk can be taken. The manager
will prevent the risks from occurring that can damage the project.