Project Execution Plan (PEP) for International Live Project Management

International Live Project
Management
Module Code: 1643
2019/20
Project Execution Plan (PEP)
MSc International Tourism Management
MSc Aviation Management
MA International Hospitality Management
PEP Checklist prior to final submission
Have you: Y/N
1 Included a clear overview of your proposed project linked
to the chosen scope?

2 Offered 6 clear Goals, WP’s and associated tasks?
3 Identified with justifications the key responsibilities of a
PM?
2

4 Detailed your current key strengths and gaps in
knowledge and experience against the PM’s
responsibilities?
5 Clearly identified the external stakeholders associate with
your proposed project?
6 Completed all 3 sections of the communications task?
7 Offered 4 realistic & SMART KPI’s for your 12 week
project?
8 Completed the Interim reporting form including the RAG
status of your project at the time of
Project Execution Plan
The Project Execution Plan (PEP) is the governing document that establishes and communicates the
means to execute, monitor, and control your project.
A completed PEP is communicated to the project team, client and sponsor to ensure that everyone is clear
on the parameters of the project and how the project will be completed.
Each section provides a brief overview of the theme. You will only be required to complete certain tasks,
which are identified in green. For all other sections, please read the content to familiarise yourself with a
complete PEP.
3

Notes:
1. This PEP template has been adapted for academic use, and therefore, students will need to undertake specific tasks only throughout this version,
along with supplying a list of references at the end of the document. In addition, all students are taking the role of Project Manager (PM), working
with a diverse and inclusive fictitious team. (Fictitious team = artificial team that is not real).
2. We have included ‘prompters’ for various sections, to support you accordingly. In addition, we will cover each section within the module delivery
strategy, so ensure that you are in attendance.
Section 1: Project Summary
Task A: Complete this project summary form below:
Project Scope
Provide a brief overview
of your project proposal
and how it aligns to ONE
of the 3 project scopes
(50 words)
The project proposal is based on Vintage trains. It is a heritage bases attraction which identifies the need to
diversify both their market as well as their product. It is planning to bring out one repackaged current
prouduct into a new diverse market. So, the product of diaspora is been chosen. As the organisation wants to
develop their product into a new market so it was necessary for them to choose that product which would be
beneficial in diverse market and diaspora was best option.
Project Start Date: 5 th april 2021
4

Project PEP
Completion Date:
5th June 2021
Project Final Report
Completion Date:
15th June 2021
Section 2: Project Plan
2.1 Work Breakdown Structure, Project Goals/Objectives and Work Packages
The Work Breakdown Structure (WBS) sets out the total work needed to deliver the scope of the project. The starting point
is to identify the project’s goals/objectives - the breakdown of the project scope into smaller measurable parts. The project
objectives should be outcome-driven.
From project goals, the team would then identify Work Packages (WPs) - a group of tasks that need to be completed in order
to achieve a specific project goal/objective.
For this project, a maximum of 6 project goals/objectives should be considered for completing your project scope. From here,
specific Work Packages (groups of tasks) should be identified to complete each project goal/objective.
Example:
Project goal = To ascertain the gap within the current tourism product portfolio in destination X.
Work Package = Conduct a destination audit
Specific tasks to complete a destination audit = primary and secondary attraction audit; accessibility audit from key ports to
destination; accommodation audit and so on (these are all separate tasks that collectively will become a destination audit).
Important
The project scope that you chose is a proposal – therefore this section, ONLY considers the project proposal up to the 12
weeks of the module.
Please remember that you are NOT responsible for implementing the project only for producing a comprehensive project
proposal. Therefore, the following section should align only to the 12 weeks of the module.
5

Task B: Identify the project goals/objectives and Work Packages (WPs) and tasks that are
needed for your 12-week project scope.
[Note: This should cover the proposed project scope, which includes both the PEP and Final Report]
Numbe
r Project Goal/Objective (Outcome
focus)
Work Package
name
Specific tasks needed to complete this
WP/goal/ objective
1. The goal of company is to create a strong sense of
doing business and developing a new product of
diaspora into a diverse new market.
Operations a. Market research
b. Focus on main goals and objectives
c. Selecting the correct method
d. Proper planning
2. Another objective of vintage trains is to schedule
the project in such a way that everything is
managed in a timely mannner and overall
execution is done according to the schedule been
set.
Management a. Organising whole workspace
b. Start with those activties which will consume more time
c. Decrease the usage of multi tasking(Keung and Fok, 2021)
d. Setting all priorities
3. The main focus and goal of vintage trains in
creative a new product which is diaspora is to
manage all their activities as well as programs by
following whole project life cycle.
Operational a. Monitoring the execution procedure
b. Setting up all deadlines
c. Effective communication within all team members
d. Updating all necessary information
4. The goal is to set everything as per the deadlines
and achieve success.
Finance a.To have right resources
b. Proper planning for setting up deadline
c. Creation of detailed schedule
d. Proper understanding of all tasks
5. Another objective of company is to achieve
competitive advantage while entering into the
new diverse market.
Execution a. Better decisions regarding business
b. Improving customer experience
c. Better financial aspects
d. Usage of innovative concepts
6. As there are many risks associated while
executing the project so it is the main goal of
company to manage all risks and execute the
Risk managment team a. Always be positive
b. Learn from previous faults been done
c. Take all responsibilities even when there is risk
6