Project Initiation, Planning and Execution

This document discusses the project initiation, planning and execution process for a home relocation scenario. It includes details of the schedule, project status, implications of changes on resources, and adjustments made to the schedule.

Running Head: PROJECT INITIATION, PLANNING AND EXECUTION
Project Initiation, Planning and Execution
Name of the Student
Name of the University

1PROJECT INITIATION, PLANNING AND EXECUTION
Table of Contents
Introduction and Scenario Description............................................................................................2
Project Status...................................................................................................................................6
Implications of Changes Made on Resources..................................................................................7
Details of All Adjustments Made to the Schedule...........................................................................7
Personal Reflection........................................................................................................................11
Bibliography..................................................................................................................................13
Appendix........................................................................................................................................15

2PROJECT INITIATION, PLANNING AND EXECUTION
Introduction and Scenario Description
This scenario is based on the home relocation of Jeff and his family from Sunshine Coast
to Perth. Jeff has to move due to a change in his job and hence, his wife Kelly, their two children
and their pet dog also have to move. As per the given scenario, Jeff lives in a rental property in
Sunshine Coast that he has to vacate on 20th January 2019. On the other hand, the rental at Perth
starts on 27th January. Considering Jeff and his family needs 1 day to travel from Sunshine Coast
to Perth, they still have 6 days on hand in which they have to spend in a hotel as there are no
family homes in Sunshine Coast or Perth. Furthermore, the furniture and other domestic goods of
the family need to be stored in a cargo warehouse from which they can dispatch the same on the
day of relocation.
Based on the given conditions in the scenario, the following schedule was developed
initially.
Task Name Duration Start Finish
Predecessor
s
Resource
Names
Cost
House Shifting
Project
36 days
Tue
1/1/19
Tue
2/5/19
$15,000.00
Start 1 day
Tue
1/1/19
Tue
1/1/19
$0.00

3PROJECT INITIATION, PLANNING AND EXECUTION
Initiation of the
Project
18 days
Wed
1/2/19
Sun
1/20/19
$6,134.00
Receiving of
offer letter and
planning of shifting
1 day
Wed
1/2/19
Wed
1/2/19
1 Jeff $0.00
Defining of
Requirements for
shifting and
planning of Budget
Schedule
2 days
Thu
1/3/19
Fri
1/4/19
3 Kelly, Jeff $0.00
Plan and
Contacting Packers
and Movers
2 days
Sat
1/5/19
Sun
1/6/19
4
Packers &
Movers
$772.00
Packaging of
materials for
shifting
8 days
Sat
1/12/19
Sat
1/19/19
5
Packers &
Movers
$1,260.00
Cleaning of
rooms for new
house
2 days
Sat
1/5/19
Sun
1/6/19
4 House cleaners $1,240.00
Checking of
electrical
6 days Mon Sat 7 Electricity $850.00

4PROJECT INITIATION, PLANNING AND EXECUTION
appliances 1/7/19 1/12/19 Providers
Checking of
water supply
6 days
Sun
1/13/19
Fri
1/18/19
8 Water Suppliers $950.00
Final check on
rental property
1 day
Sat
1/19/19
Sat
1/19/19
9 $0.00
Vacating the
Current House
0 days
Sun
1/20/19
Sun
1/20/19
10
Packers &
Movers
$912.00
Planning for
Shifting
6 days
Mon
1/21/19
Sat
1/26/19
$7,216.00
Travelling and
Checking into hotel
during the
transition phase
2 days
Mon
1/21/19
Tue
1/22/19
11,6 $2,970.00
In-between rest
of the packers &
movers team
1 day
Wed
1/23/19
Wed
1/23/19
13 $0.00
Next phase of
movement of
packaged materials
2 days
Thu
1/24/19
Fri
1/25/19
14
Packers &
Movers
$1,320.00

5PROJECT INITIATION, PLANNING AND EXECUTION
Checking out of
hotel and travelling
till destination
1 day
Sat
1/26/19
Sat
1/26/19
15 $2,776.00
Commencement
of new Rental
Property
10 days
Sun
1/27/19
Tue
2/5/19
$1,650.00
Entry of House
owners
1 day
Sun
1/27/19
Sun
1/27/19
16 $0.00
Inspecting of
House thoroughly
1 day
Mon
1/28/19
Mon
1/28/19
18 $0.00
Unpacking and
Arrangement of
items within the
house
3 days
Tue
1/29/19
Thu
1/31/19
19 $0.00
Commencemen
t of Perth School
term
0 days
Thu
1/31/19
Thu
1/31/19
20 $0.00
Connection of
major appliances
1 day
Fri
2/1/19
Fri
2/1/19
21
Appliance
Setting Team
$1,300.00

6PROJECT INITIATION, PLANNING AND EXECUTION
Changing of
official house
papers
4 days
Sat
2/2/19
Tue
2/5/19
22 $200.00
Joining of job 0 days
Tue
2/5/19
Tue
2/5/19
23 $0.00
Stop 0 days
Tue
2/5/19
Tue
2/5/19
24 $0.00
Project Status
However, the progress of the relocation did not go according to the plan as several
constraints have arisen. These constraints are as follows.
Kelly is ill with flu and will not be able to undertake any of the tasks assigned to her.
Moreover, due to her illness, she has to be in bed rest for two weeks starting from 15 th January.
As a result of this constraint, the family cannot move out of Sunshine Coast before 28th January.
Hence, not only the family will have to stay in a hotel in Sunshine Coast until 28th January, they
will have to waste one day rental of the Perth apartment.
Due to breaking down of the carriage truck, the furniture will reach Jeff’s apartment at
Perth on 30th January. Hence, Jeff and his family will not be able to move into the apartment as
their furniture and important goods will not reach them before 30th. A possible solution is to stay
in a hotel in Perth from 28th to 30th January.

7PROJECT INITIATION, PLANNING AND EXECUTION
The third constraint is the Australia Day celebration in Perth due to which they will not
be able to find any accommodation in Perth after 27th January. On the other hand, they cannot
move in to their rental property in Perth before 30th January.
Considering the three constraints on the project status as discussed above, it can be said
that the only possible solution for the family is to stay at Sunshine Coast in a hotel up to 29th
January and then relocate so that they reach their Perth property on 30th January.
Implications of Changes Made on Resources
As discussed previously, there are several changes to be made on the schedule in order to
incorporate the issues as highlighted. The main changes include admission of Kelly to the
hospital, moving to a hotel in Sunshine Coast until 29th January, receiving the goods and
furniture at Perth property and others. Due to these changes, the resources will also have to be
changed accordingly. For instance, the packers and movers at Perth will to be assigned on 30th
January, the hotel costs will be encountered from 20th to 29th January, there will be some hospital
costs and others. In addition, the flight costs will also increase due to the Australia Day
celebration and late booking of seats. These changes will result in some changes in the overall
budget although the changes will not be too much significant for Jeff and Kelly.
Details of All Adjustments Made to the Schedule
All adjustments made to the schedule include the admission of Kelly to hospital and the
hotel stay of Jeff and rest of the family in Sunshine Coast. The revised plan is shown in the
following table along with the adjustments highlighted appropriately.
Task Name Duration Start Finish Resource Names Cost

8PROJECT INITIATION, PLANNING AND EXECUTION
House Shifting
Project
36 days Tue 1/1/19 Tue 2/5/19 $14,980.00
Start 1 day Tue 1/1/19 Tue 1/1/19 $0.00
Initiation of the
Project
28 days
Wed
1/2/19
Tue
1/29/19
$7,434.00
Receiving of offer
letter and planning of
shifting
1 day
Wed
1/2/19
Wed
1/2/19
Jeff $0.00
Defining of
Requirements for
shifting and planning
of Budget Schedule
2 days Thu 1/3/19 Fri 1/4/19 Kelly, Jeff $0.00
Plan and
Contacting Packers
and Movers
2 days Sat 1/5/19 Sun 1/6/19 Packers & Movers $772.00
Packaging of
materials for shifting
8 days Sat 1/12/19 Sat 1/19/19 Packers & Movers $1,260.00

9PROJECT INITIATION, PLANNING AND EXECUTION
Cleaning of rooms
for new house
2 days Sat 1/5/19 Sun 1/6/19 House cleaners $1,240.00
Checking of
electrical appliances
6 days
Mon
1/7/19
Sat 1/12/19
Electricity
Providers
$850.00
Checking of water
supply
6 days
Sun
1/13/19
Fri 1/18/19 Water Suppliers $950.00
Final check on
rental property
1 day Sat 1/19/19 Sat 1/19/19 $0.00
Vacating the
Current House
0 days
Sun
1/20/19
Sun
1/20/19
Packers & Movers $912.00
Admission of
Kelly to Hospital
14 days
Tue
1/15/19
Mon
1/28/19
$0.00
Book Hotel Room 0 days
Sun
1/20/19
Sun
1/20/19
$0.00
Hotel Stay 10 days
Sun
1/20/19
Tue
1/29/19
$1,300.00
Move Kelly from
Hospital to Hotel
0 days
Mon
1/28/19
Mon
1/28/19
$0.00
Check Out from 0 days Tue Tue $0.00

10PROJECT INITIATION, PLANNING AND EXECUTION
Hotel 1/29/19 1/29/19
Confirm Departure
from Sunshine Coast
0 days
Tue
1/29/19
Tue
1/29/19
$0.00
Shifting Process 2 days
Wed
1/30/19
Thu
1/31/19
$5,896.00
Travelling from
Sunshine Coast to
Perth
1 day
Wed
1/30/19
Wed
1/30/19
$2,970.00
Receive Furniture
and Goods from
Delivery Truck
0 days
Wed
1/30/19
Wed
1/30/19
$0.00
Setup Rooms 1 day
Thu
1/31/19
Thu
1/31/19
Packers & Movers $2,776.00
Commencement of
new Rental Property
6 days
Wed
1/30/19
Tue 2/5/19 $1,650.00
Entry of House
owners
0 days
Wed
1/30/19
Wed
1/30/19
$0.00
Inspecting of
House thoroughly
1 day
Thu
1/31/19
Thu
1/31/19
$0.00

11PROJECT INITIATION, PLANNING AND EXECUTION
Unpacking and
Arrangement of items
within the house
3 days Fri 2/1/19 Sun 2/3/19 $0.00
Commencement of
Perth School term
1 day
Thu
1/31/19
Thu
1/31/19
$0.00
Connection of
major appliances
1 day Fri 2/1/19 Fri 2/1/19
Appliance Setting
Team
$1,300.00
Changing of
official house papers
4 days Sat 2/2/19 Tue 2/5/19 $200.00
Joining of job 0 days Tue 2/5/19 Tue 2/5/19 $0.00
Stop 0 days Tue 2/5/19 Tue 2/5/19 $0.00
Personal Reflection
From this module, I have gained significant knowledge in detailed project management
and also how to incorporate changes within an already existing plan. I have learnt how to use the
scheduling tool to strategically make changes such that they have sufficient durations but do not
have massive impact on the overall schedule of the project. I also encountered challenging
problems in this module and hence, I have been able to develop problem solving skills that will
help me throughout this module as well as my professional career. I also learnt the effective use

12PROJECT INITIATION, PLANNING AND EXECUTION
of software for project management purposes and the breaking down of various tasks into work
packages that can be managed and scheduled easily.

13PROJECT INITIATION, PLANNING AND EXECUTION
Bibliography
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14PROJECT INITIATION, PLANNING AND EXECUTION
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15PROJECT INITIATION, PLANNING AND EXECUTION
Appendix
Figure 1: Gantt Chart and List of Tasks

16PROJECT INITIATION, PLANNING AND EXECUTION
(Source: Created by Author)