Project Management: Initiation, Planning and Execution

This report reflects on the details including the slips, delays as well as the adjustments that are made within the project schedule. The paper also elaborates the implications of any change that is made on the resources for completing the project. Moreover, a personal reflection on the entire process is provided.

Running head: PROJECT MANAGEMENT
Project initiation, planning and execution
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Introduction outlining purpose of the project..............................................................................2
2. Project status detailing completion, slips and delays...................................................................2
3. Implications of the changes made on the resources that are required for project completion.....7
4. Details of the adjustment made in the schedule and reason of making adjustments...................8
5. Personal reflection.......................................................................................................................8
6. Conclusion...................................................................................................................................9
Bibliography..................................................................................................................................10
Appendices....................................................................................................................................12
Appendix 1: Updated milestone plan........................................................................................12
Appendix 2: Updated task list....................................................................................................13
Appendix 3: Revised gnat chart.................................................................................................14

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PROJECT MANAGEMENT
1. Introduction outlining purpose of the project
The paper mainly reflects on a relocation project according to which the family wants to
move to Perth from Sunshine Coast as Jeff has secured a new position as a Marketing director in
Perth. Presently the family lives within a two-bedroom flat and the family will be relocated with
two cars and a dog in a four-bedroom suburban house. Jeff will join his new job on 5th February
whereas the family needs to vacate their present house by 20th January. The family face number
of issues as Australia is hit by an epidemic flu and therefore Kelly become ill and cannot
undertake any tasks. Whereas the truck that carries the belongings of Kelly has broken down in
South Australia which will generally take 3 days to repair. In addition to this, the family needs to
vacate any planned accommodation by 27 January due to Australia day celebration in Perth.
This report will mainly reflect on the details including the slips, delays as well as the
adjustments that are made within the project schedule. The paper also elaborates the implications
of any change that is made on the resources for completing the project. Moreover, a personal
reflection on the entire process is provided.
2. Project status detailing completion, slips and delays
The table that is provided below reflects on the detailed completion, slips as well as
delays that are done within the schedule of the project due to the changes within the schedule so
that the kids of Jeff can be able to join their school on 31st of January.
WBS Task Name Duration Start Finish Predecessors
Resource
Names
Cost
0 Relocation of
family to Perth
36 days Tue
01-01-
Tue
05-02-
$15,000.00

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PROJECT MANAGEMENT
19 19
1 Initiation 5 days
Tue
01-01-
19
Sat 05-
01-19
$0.00
1.1
Analysis of
relocation
1 day
Tue
01-01-
19
Tue 01-
01-19
Kelly & Jeff $0.00
1.2
Selection of date
for relocation
1 day
Wed
02-01-
19
Wed
02-01-
19
2 Kelly & Jeff $0.00
1.3
Consulting with
planner
1 day
Thu
03-01-
19
Thu
03-01-
19
3 Kelly & Jeff $0.00
1.4
Confirming with
school and office
2 days
Fri 04-
01-19
Sat 05-
01-19
4 Kelly & Jeff $0.00
M1 Kick off 0 days
Sat 05-
01-19
Sat 05-
01-19
5 $0.00
2 Planning 4 days
Sun
06-01-
19
Wed
09-01-
19
$3,200.00
2.1 Activity
Outlining
1 day Sun
06-01-
Sun 06-
01-19
6 Event Planner $800.00

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19
2.2
Scheduling the
activities
1 day
Mon
07-01-
19
Mon
07-01-
19
8 Event Planner $800.00
2.3
Contingency
Planning
1 day
Tue
08-01-
19
Tue 08-
01-19
9 Event Planner $800.00
2.4
Resource
Allocation
1 day
Wed
09-01-
19
Wed
09-01-
19
10 Event Planner $800.00
M2 Plan Approval 0 days
Wed
09-01-
19
Wed
09-01-
19
11 $0.00
3
Pre-relocation
activities
18.5 days
Thu
10-01-
19
Mon
28-01-
19
$8,700.00
3.1
Hiring Movers
and Packers
1 day
Thu
10-01-
19
Thu
10-01-
19
12 Kelly & Jeff $0.00
3.2
Packing
essential things
2 days
Fri 11-
01-19
Sat 12-
01-19
14
Packers,
Packaging
Cost[1]
$2,500.00
3.3 Selling non- 4 days Fri 11- Mon 14 Event Planner $3,200.00

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essential things 01-19
14-01-
19
3.4
Kelley get
admitted
2 wks.
Tue
15-01-
19
Thu
24-01-
19
16
Hospital
cost[1]
$1,200.00
3.5
Jeff moving
with kids
2 wks.
Tue
15-01-
19
Thu
24-01-
19
16 Hotel cost[1] $1,200.00
3.6
Mortgage Pre-
approval
0.5 days
Fri 25-
01-19
Fri 25-
01-19
18
Jeff, Mortgage
Cost[1]
$600.00
3.7
Keeping
Copious Notes
1 day
Fri 25-
01-19
Sat 26-
01-19
19 Jeff $0.00
3.8
Relocating from
the old apartment
1 day
Sat 26-
01-19
Sun 27-
01-19
20 $0.00
M3
Old apartment
Vacated
1 day
Sun
27-01-
19
Mon
28-01-
19
21 $0.00
4 Post Relocation 9.5 days
Sun
27-01-
19
Tue
05-02-
19
$3,100.00
4.1 Delivery of
goods
3 days Sun
27-01-
Wed
30-01-
21 $0.00

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PROJECT MANAGEMENT
19 19
4.2
Arrive at Perth
Apartment
1 day
Wed
30-01-
19
Thu
31-01-
19
24 Jeff $0.00
4.3
Receiving the
things transported
0.5 days
Thu
31-01-
19
Thu
31-01-
19
25
Movers,
Transportation
Cost[1],Jeff
$2,380.00
4.4
Unpacking and
shifting
commodities
1 day
Fri 01-
02-19
Fri 01-
02-19
26 Packers $720.00
4.5
Aligning day-to-
day activities
3 days
Sat 02-
02-19
Mon
04-02-
19
27 $0.00
4.6
Perth School
term
Commencement
1 day
Thu
31-01-
19
Thu
31-01-
19
$0.00
4.7
Starting at new
office
1 day
Tue
05-02-
19
Tue 05-
02-19
29FS+4 days 01q $0.00
M4 Closed 0 days
Tue
05-02-
19
Tue 05-
02-19
30 $0.00

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PROJECT MANAGEMENT
3. Implications of the changes made on the resources that are required for
project completion
The implications of the changes which are generally made on the resources are generally
needed for the completion of the project are generally elaborated below:
Changes in human resources: It is found that as Kelly is ill and therefore she will not be
able to engage within the relocation project and therefore her work will be managed by Jeff. Due
to the change in the resource, Jeff will be pressurized with more work and he can face difficulty
in managing the work of the project.
Changes in financial resources: It is found that due to the change in the schedule of the
project the budget of the project also increases. It is found that as Kelly is admitted in the
hospital therefore the expense for hospital is also added in the schedule of the project. In addition
to this, increase in the time of the project generally increases the budget of the project that further
creates financial pressure on the organization.
Changes in other type of resources: It is found that other types of materials are
generally required for repairing the truck which generally increases the budget of the project.
Thus, additional budget is generally needed for buying different types of resources that are
needed for repairing the truck so that the belongings of the family from Queensland to Perth.
4. Details of the adjustment made in the schedule and reason of making
adjustments
There are number of adjustments that are generally made within the schedule of the
project. It is found that as Australia is mainly hit by worst flu epidemic in years, Kelly become ill
and therefore they are unable to involve within the relocation project. Therefore, the relocation

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PROJECT MANAGEMENT
will be delayed by 2 weeks and therefore the total time that is needed for relocation will be
scheduled by 2 weeks. Moreover, it is found that the truck that carries the belongings of Kelly
and Jeff has broken and therefore it is found that additional 3 days will be generally needed and
thus the arrival of the furniture’s will generally be delayed by 3 days. Thus, the total number of
days that is generally needed for completing the relocation project will generally increase due to
the extension in deadline of relocation due to poor health condition of Kelly. Moreover, it is
found that due to extension in the time of the project generally helps in enhancing the budget of
the project.
5. Personal reflection
While involving with the relocation project, I have got proper ideas as well as skills in
project management that not only helps me in managing the project successfully but will also be
helpful for guiding me in my future project. From this entire project, I have received proper
information about time management as well as importance of change management within the
project so that the changes within the project can be handled quite effectively. I have also
analyzed that proper management of project is necessary for making the entire project successful.
The project uses proper management strategy for completing the relocation project within the
expected time and budget so that the children’s can join their school on time. Variation is
considered as one of the important concept of project management which must be handled by the
project managers so that the uncertainties can be properly managed. The variations that occur
within the costs, activity durations as well as performance levels are mainly managed
successfully within the project. The skills as well as experience that I have received by
undertaking within this project is quite helpful in managing all the future projects that I have
undertaken.

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PROJECT MANAGEMENT
6. Conclusion
It can be concluded from the entire project that the variations that occurs within the
project schedule can be managed effectively for completing the relocation project within the
expected budget and time. The paper reflects on the implications of the changes which are
generally made on the resources are generally needed for the completion of the project and helps
in focussing on the adjustment made in the schedule and reason of making the necessary
adjustment. In addition to this the paper highlights the delays as well as changes that are
generally made within the schedule for the project. Additionally, a personal reflection is
provided that illustrates the significance of undertaking this project quite successfully so that the
goals as well as objectives of the project can be met successfully.

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PROJECT MANAGEMENT
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PROJECT MANAGEMENT
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Appendices
Appendix 1: Updated milestone plan
WBS Milestone Completion date
M1 Kick off Sat 05-01-19
M2 Plan Approval Wed 09-01-19
M3 Old apartment Vacated Mon 28-01-19
M4 Closed Tue 05-02-19

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Appendix 2: Updated task list
Figure 1: Updated task list
Source: Created by Author)

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PROJECT MANAGEMENT
Appendix 3: Revised gnat chart
Figure 2: Gantt chart
Source: Created by Author)