Project Management-2

This document discusses the evaluation of a previous project focused on employees' health and provides recommendations for future projects. It covers the objectives, benefits, changes required, and lessons learned. Find study material and solved assignments on Desklib.

PROJECT MANAGEMENT-2

INTRODUCTION...........................................................................................................................1
MAIN BODY..................................................................................................................................1
1. Outline the objective of project or indicate that it were achieved or not.................................1
2. Outline the benefits which have been achieved or ensure that it will be expected or not.......2
3. Did project completed in its original scope or not...................................................................3
4. Explain the changes that were required to implement for the completion of project..............4
5. Summarise the learning and give recommendations to improve their future projects............5
6. Discussed the earlier risk which project were identified and discuss that it was unavoidable
or unpredictable...........................................................................................................................6
CONCLUSION................................................................................................................................6
REFERENCES................................................................................................................................8
REFERENCES................................................................................................................................8

INTRODUCTION
Project management is focused on the implementations of procedures, expertise, techniques
and knowledge according to the established rules and variables to attain specific project goals
& objectives (Badewi, 2016). It's indeed essentially a practice of initiating, effectively planning,
implementing and managing all resources to also accomplish project outcomes in timeframe and
money. This project is focused on the webinars which are used by the organizations to
make their employees essential information about healthy lifestyle. It will boost the development
of human capital. This is a online workshop that mainly contains how to make a healthy diet plan
and also implement in well manner, routine nutrients and vitamin working actively, identify bad
cholesterol recipes and take action accordingly.
This assessment is based on the evaluation of previous project which were focused on
employees health and ensure that it will helps in building successful relationship on their
workplace as well as with their families or children. Healthy life and diet help the individual to
perform well in their personal as well as professional life. This report covers the
MAIN BODY
1. Outline the objective of project or indicate that it were achieved or not
Main objective of taking this project is to hold effective workplace through webinars.
Justifications behind this move were to ensure staffs was conscious of healthy foods and working
conditions (Gegenfurtner, Zitt and Ebner, 2020). It would continue to create more workplace
efficiency by maintaining them both emotionally and physically productive. The director and
project coordinator were expected to ensure that they finish this project for a total of £ 50,000 in
six months so how they can better inspire their staff. When the program is successful completed,
the organization can use its human resource efficiently up to its maximum their production as
well as profitability. It also efficiently encourages management and other staff members to
promote a healthy, basic hygiene workplace culture. Organization can also cause a decline in the
turnover of employees that leads in save their recruitment costs.
Project objectives were achieved and it helps the organization to improve their employee’s
overall efficiency as well as effectiveness. Through providing them knowledge regarding
balanced diet, mediation, many other practices which helps in proving employees to live healthy
and fit physically but emotionally as well. This project will be completed to webinar where
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organization conduct online workshop and every staff need to part of this. It also helps in
building effective relationship among the staff members which beneficial to improve overall
productivity.
2. Outline the benefits which have been achieved or ensure that it will be expected or not
Dietitians across Canada are passionate about helping people to learn that eating healthy
food is about more about just eating food (Dobie, 2020). They seek to do this by providing
support and recommendations to make it easy to explore the infinite capacity of food for feeding
and nourishing our bodies, exploring and learning regarding nutrition, avoiding chronic illnesses,
curing diseases and trying to bring people together during common beliefs.
Good diet and fitness services in the office will play an important function in promoting the well
being and safety of workers, as well as providing a positive atmosphere in which to maintain hea
lthier eating habits in the office.
As per the Ipsos survey, majority of Canadians find it difficult to eat the right foods
whenever they are engaged. Because once people will get a filled day full of assignments to
finish, and when choosing food or anger hits, it’s helpful to go for the quicker but also less
healthy dining options (Heagney, 2016). A healthy diet is vital for workers ' safety and also well-
being and financial productivity, and companies can make a concerted effort to devote their
energy and money in maintaining this is a work assurance. According to a corporation, assume
the responsibility of promoting and developing healthful workplace rules that promote healthy
diets, such as good nutrition.
When trying to introduce health and fitness project, project manager should ensure that
webinar meeting are associated with the people's schedules, needs, interests, objective and goals.
For the intention of designing and running specific and successful advertising programs to
implement healthy food ideas, the citizens and community committee, or fitness and wellbeing
committee, may be charged with surveying staff to collect information. For example, company
may have sent out health related content to internal staff through newsletters, such as suggestions
articles, delicious healthy recipes, as well as other facilities (Fleming and Koppelman, 2016).
Management should conduct the testing of new foods, learning about nutrition issues and healthy
eating in a relevant and accessible way, and enabling lunch and learning with a nutritionist or
professional dietician to analyze how a nutrient dense diet can help reduce the risk of chronic
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like type-2 diabetes and heart disease. It decreases the risk of stroke and certain forms of cancer,
and medical conditions and anxiety.
If the workforce of the organization deals with high stress level, emotional medical
conditions, or poor motivation, organization will likely get benefit through conducting
meditation program by using online mode of meeting such as webinar. Meditation programs also
have lot of wonderful potential health benefits which will have a significant impact on their
employees by reducing their stress level or improve productivity.
Many workers feel discomfort in the workplace. In fact, as per the American Stress
Institute (AIS), 80 % of employees feel stress at work, and almost half say they require help to
learn how and where to deal with stress. This can cause excessive stress or burnout as stress is
left unchecked (Kerzner, 2017). All of these have many implications on the physical and mental
wellbeing. Meditating is an easy means of efficiently minimizing occupational stress and
anxiety. Only a 10 minute mediation break will allow staff clear ones heads and feel much
happier.
Going to practice meditation together with the group is an incredibly simple platform to
boost social interaction or helps in maintains effective relationship among staff members and a
sense of togetherness. In fact, the practice of meditation was said to greatly enhance the ability of
a individual to maintain healthier relationships by promoting a more optimistic disposition and
behaviour. Meditation increases brain impulses in the left hemisphere which helping to
improve immune system to act more effectively and to deliver more defensive system cells.
All are discussed benefits are expected by the project managers if project objectives
successfully implemented. Mediation or balance diet has several advantageous which allow the
organization to improve their employee’s efficiency through reducing stress level, prevent from
many illnesses which reduces the productivity as well as profitability. Company achieved such
benefits and these are all expected but further it will ensure that staff members will continues to
follow their diet plan to become healthy and stress free with the help of medications.
3. Did project completed in its original scope or not
Project was not completed in according to their original scope because time period of
competing project was 6 months and budget was £ 50,000. Project manager should ensure that
all the activities which identified for successful implementation of project need to completed
before deadline and within estimated budget. Project manager face the several challenges and
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lack of time and funds are one of them. Organization achieve their project objectives
successfully but not in given time period or fund. According to the project estimation, activities
were started from 21st of July 2020 and should be completed at 04th of February 2021. But
completion of all activities was taking 2 months more which because the reason that project was
not completed within its original scope (Knipfer and et. al., 2019). Activities of online webinar
were classified into three major activities such as initiation, hiring of dietician and control &
monitoring. Initiation activity consist official paper work and foundation. Second major activity
consist several task such as assign task to the each members, recording & editing of video,
provide training to staff members, promote webinar and scheduling online meeting for healthy
diet and meditation workshop. In the last activity, miscellaneous work included which helps in
controlling and motoring. Due to lack of time and financial resources, project manager unable to
achieve their scope.
4. Explain the changes that were required to implement for the completion of project
There are several changes required when implementing any project into actions. During the
estimation of time period for each activity, project manager should estimate the duration more
than its requirement. Unforeseen events can delay the task which unable the organization to
achieve their objectives or project scope. If managers estimated that office paperwork required
15 days, so they need to take 20 days for that particulate work or ensure that, it does not cause
any problems which further become challenging for them. Another challenge which project
manager’s faces was lack of financial resources, estimated cost was £ 50,000 but additional
expenses also occur around £ 5,000 for the training of staff members and for predation of
workplace.
Due to unskilled staff members, project manager was taking more than estimated time to
complete their project activities accordingly (Rowe, 2020). It will indicate that, personal
development of human resources was not done properly. Project managers need to require some
changes, in order to avoid such challenges which become barrier to achieve their goals &
objectives. Another difficulty would be lack of skills and expertise because it reflects
significantly on success of the project which may contribute to failed projects. Unless the
proposal is not performed correctly, instead individual personal growth is low-chance by
webinars. This is crucial for the project coordinator to monitor and review all the tasks carried
out by team leaders because it helps to execute the activities successfully and finish the project
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on schedule. Dispute among project team members is also seen as a challenging so focusing on
building a positive relationship with them would be extremely important for the project and need
to change their activities accordingly.
5. Summarise the learning and give recommendations to improve their future projects
During the process of implementing this project, i was learning that how healthy food and
meditation is necessary to being more productive or effective performer in the workplace. Every
organization should focus on their staff member’s health and conduct such type of workshops
which helps in providing proper diet plan and some practices to reduce stress level. Organization
was already conducting Webinar program regarding healthy food, diet plan, meditation session
to reduce stress or prevent the chronic illness. This workshop helps in engaging people which
increases social interaction that further allows in building healthy relationship among staff
members. When individual employee is mentally or physically healthy than it will leads towards
a personal development of their human resources. In addition, it further helps in building healthy
relationship with their families which make them happier or improve their productivity or
performance level in the workplace (Smirnova and et. al., 2019). There are some changes
required in this project, so on the bases of it, there are some recommendations to improve their
further project personages and these are as follow:
 In order to improve their performances in the future projects, managers should work on
effective communication between the team members with project managers.
 Project managers should be more focused on their strategic planning which include the
timeframe and estimated budget to compete the project successfully.
 In addition, budget should be flexible so managers will modify their expenses figures as
per the requirement.
 Selection of team members should be according to the project requirement and duties
which required fulfilling.
 Training and development program need to provide to enhance employees skills and
capabilities.
 Budget of the project need to have realistic figures and ensure that each activity will be
completed in estimated cost.
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Above discussed recommendation helps the project managers to improve their future project
performances. It helps the organization to achieve their project goals & objectives within
estimated time period or budget.
6. Discussed the earlier risk which project were identified and discuss that it was unavoidable or
unpredictable
Conducting online webinar program for employees regarding healthy diet plan or mediation
to reduce stares level among the employees which helps organization to improve overall
performance and productivity. There are several risk identified in this project such as lack of
finances, technical issues and unskilled staff. Developing an adequate strategy that requires the
period of 6 months and 50,000 pounds is successful is necessary for the reduction in financial
risk. Project manager need to estimate their expenses properly and ensure that each activity will
spend accordingly. This risk has high impact on this project which required mitigating, and
managers will made several strategies to mitigate this risk.
In addition, another issue that identified was technical risk which has moderate to high
impact because this risk becomes the reason of failure of this project (Wang and et. al., 2020).
Technical issues can expand their project deadline and also increase the additional expenses
which further expound the cost. Concentrating on tasks and testing all the machinery before
meeting implementation would help to reduce the technical risk. Project managers also required
to train their staff members in order to enhance their skills and capabilities. In order to make their
project successful, manager should mitigate this risk otherwise it become the reason of project
delayed that impact the overall production and profitability.
All the identified risk cannot be avoidable but yes, it is predictable because project is based
on webinar workshop where network issues or other technical risk can be occurs which required
to mitigate. Project manager need to formulate strategic strategies which further helps in decision
making process. With the help of risk management, managers able to build strategy to mitigate
the risk and also ensure that, how strongly it affects the success of project.
CONCLUSION
From the overall discussion it has been observed that project management is an essential
application which helps the organization to perform their project activities in well manner.
Furthermore, project management helps in the proper and timely completion of the project.
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Project leaders use several activities to divide entire task into smaller programs that enable to
complete the project in such a timely manner. A project involves a variety of risks and it is
essential for project managers using the risk management tool as it helps to effectively decrease
the risk level. Evaluation of project is necessary because it help the project manager to
understand their mistakes and ensure that in future they are not going to repeat. In addition, it
helps the managers to make more effective plans regarding project time, budget estimation,
employee’s skills etc.
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REFERENCES
Books & Journals
Badewi, A., 2016. The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management. 34(4). pp.761-778.
Dobie, C., 2020. Handbook of project management: A complete guide for beginners to
professionals. Routledge.
Fleming, Q. W. and Koppelman, J. M., 2016, December. Earned value project management.
Project Management Institute.
Gegenfurtner, A., Zitt, A. and Ebner, C., 2020. Evaluating webinar‐based training: a mixed
methods study of trainee reactions toward digital web conferencing. International
Journal of Training and Development. 24(1). pp.5-21.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Knipfer, C. and et. al., 2019. Learners’ acceptance of a webinar for continuing medical
education. International journal of oral and maxillofacial surgery. 48(6). pp.841-846.
Rowe, S.F., 2020. Project management for small projects. Berrett-Koehler Publishers.
Smirnova, Z. V. and et. al., 2019. The experience of using the webinar in the preparation of
engineering specialists. Amazonia Investiga. 8(18). pp.279-287.
Wang, Y. and et. al., 2020. Project management personnel turnover in public sector construction
organizations in China. Journal of Management in Engineering. 36(2). p.05019009.
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