VoIP/G-suite Project

This project plan focuses on the deployment of a new VoIP phone system and Google G-suite for University A and University B. The goal is to replace the use of Ms Office with G-suite and improve collaboration and communication within the universities.

Running head: PROJECT MANAGEMENT
VoIP/G-suite Project
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
1. Brief summary of the project..............................................................................................2
2. Project goals and project objectives....................................................................................2
3. Key customer and two stakeholders...................................................................................3
4. Key milestones and deliverables.........................................................................................3
5. High level timeline..............................................................................................................4
6. Estimate cost and resources................................................................................................6
Bibliography...............................................................................................................................9

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1. Brief summary of the project
The project plan is based on VoIP/G-suite project. There is deployment of new VoIP
phone system for the University A and University B. There is also deployment of Google G-
suite in order to replace University’s use of Ms Office. The cell phones of school is
exchanged for latest google smartphone and the service provider can be Verizon wireless.
Deployment plan of G-suite will help to scale the business. It will build familiarity of user
with the products as well as services of Google to offer the business in effective workplace
situations.
2. Project goals and project objectives
Following are the project goals behind deployment of Google G-suite as:
 The project goal of G-suite project is use of G-suite for personal non-business
domains. It is used for the personal usage only.
 Google G-suite is used to manage the project and assignment plus deadlines.
 The team members across globe can able to update progress directly in
spreadsheet. It is used to manage project and team schedules.
Following are the project objectives behind deployment of G-suite in the universities
as:
 To deploy G-suite into university A and university B
 To allow users to convert document texts into project schedules
 To manage permissions for deployment of G-suite
 To use G-suite for the personal usage
 To provide collaborative and communication tools for deployment of G-suite
in the university

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3. Key customer and two stakeholders
The key customer is the owner of the universities. The key stakeholders those are
interested in the project are project manager and technical lead. The responsibilities of project
manager is project planning, allocation of project tasks and setting of project milestones. The
technical lead is responsible for planning, executing, and success of the software solutions to
meet with the customer’s requirements.
4. Key milestones and deliverables
The project milestones table is shown as follows:
Milestone activities Expected start date
Completion of planning phase 23-05-2019
Completion of migration phase 27-08-2019
Completion of closure phase 18-09-2019
The project deliverables are as follows:
1 Project proposal
2 Design documents
3 Technical interpretation
4 Design review
5 Service and progress report
6 Better customer services
7 Usability report
8 Prototype of product
9 Improved organizational systems
10 Improved response procedures

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5. High level timeline
The project schedule for this project is shown as:
WBS Task Name Duration Start Finish
0
Deployment of G-suite/VoIP in
universities
120 days
Tue 09-04-
19
Mon 23-09-
19
1 Planning phase 37 days Tue 09-04-19
Wed 29-05-
19
1.1
Development of scheme to create
user accounts
4 days Tue 09-04-19 Fri 12-04-19
1.2 Setting test domain accounts 6 days
Mon 15-04-
19
Mon 22-04-
19
1.3 Testing of Google applications 2 days Tue 23-04-19
Wed 24-04-
19
1.4
Development of scheme to create
passwords
4 days Thu 25-04-19 Tue 30-04-19
1.5 Develop scheme for training 3 days
Wed 01-05-
19
Fri 03-05-19
1.6 Confirm of go-live dates 6 days
Mon 06-05-
19
Mon 13-05-
19
1.7 Determine ownership 4 days Tue 14-05-19 Fri 17-05-19
1.8 Customize logo and login page 3 days Mon 20-05- Wed 22-05-

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19 19
1.9 Customize documentation 5 days Thu 23-05-19
Wed 29-05-
19
2 Migration phase 83 days Thu 30-05-19
Mon 23-09-
19
2.1 Testing of pilot IT 2 days Thu 30-05-19 Fri 31-05-19
2.2 Google Moodle site 8 days
Mon 03-06-
19
Wed 12-06-
19
2.3 Signature files 8 days Thu 13-06-19
Mon 24-06-
19
2.4 Google training calendar 3 days Tue 25-06-19 Thu 27-06-19
2.5 Migration for google accounts 24 days Fri 28-06-19
Wed 31-07-
19
2.5.1 Migrate list servers 3 days Fri 28-06-19 Tue 02-07-19
2.5.2 Setting monitoring tools 13 days
Wed 03-07-
19
Fri 19-07-19
2.5.3
Users migration for mail and
documents
8 days
Mon 22-07-
19
Wed 31-07-
19
2.6 Migration for calendar accounts 25 days Thu 01-08-19
Wed 04-09-
19
2.6.1 Departmental training 9 days Thu 01-08-19 Tue 13-08-19
2.6.2 Signature files 9 days Wed 14-08- Mon 26-08-

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19 19
2.6.3 Migrate the calendar data 7 days Tue 27-08-19
Wed 04-09-
19
2.7 Closure Phase 13 days Thu 05-09-19
Mon 23-09-
19
2.7.1
Final draft of the deployment
plan
2 days Thu 05-09-19 Fri 06-09-19
2.7.2 Release the project resources 4 days
Mon 09-09-
19
Thu 12-09-19
2.7.3 Finalize the project plan 3 days Fri 13-09-19 Tue 17-09-19
2.7.4 Sign off the project documents 4 days
Wed 18-09-
19
Mon 23-09-
19
6. Estimate cost and resources
The overall cost of the project resources are shown as:
WBS Task Name Resource Names Cost
0
Deployment of
G-suite/VoIP in universities
$142,720.00
1 Planning phase $41,440.00
1.1
Development of scheme to
create user accounts
Project Manager, Technical Lead $6,080.00

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1.2 Setting test domain accounts Migration Lead, Project Manager $8,640.00
1.3
Testing of Google
applications
Planning committee, Project
Manager
$2,400.00
1.4
Development of scheme to
create passwords
Project Manager $3,200.00
1.5 Develop scheme for training Training Lead $1,200.00
1.6 Confirm of go-live dates Project Manager, Technical Lead $9,120.00
1.7 Determine ownership Project Manager $3,200.00
1.8
Customize logo and login
page
Planning committee, Project
Manager
$3,600.00
1.9 Customize documentation Project Manager $4,000.00
2 Migration phase $101,280.00
2.1 Testing of pilot IT Technical Lead, Training Lead $2,240.00
2.2 Google Moodle site Migration Lead, Project Manager $11,520.00
2.3 Signature files Technical Lead, Training Lead $8,960.00
2.4 Google training calendar
Marketing Graphic Designer,
Project Manager
$3,600.00
2.5
Migration for google
accounts
$33,200.00
2.5.1 Migrate list servers Technical Lead, Training Lead $3,360.00

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2.5.2 Setting monitoring tools Migration Lead, Technical Lead $17,680.00
2.5.3
Users migration for mail
and documents
Project Manager, Technical Lead $12,160.00
2.6
Migration for calendar
accounts
$29,360.00
2.6.1 Departmental training Technical Lead, Training Lead $10,080.00
2.6.2 Signature files Project Manager, Technical Lead $13,680.00
2.6.3 Migrate the calendar data Project Manager $5,600.00
2.7 Closure Phase $12,400.00
2.7.1
Final draft of the
deployment plan
Planning committee, Project
Manager
$2,400.00
2.7.2
Release the project
resources
Project Manager $3,200.00
2.7.3 Finalize the project plan Project Manager, Training Lead $3,600.00
2.7.4
Sign off the project
documents
Project Manager $3,200.00
Following table shows staffing and non-staffing resources which are as follows:
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $100.00/hr
Technical Lead Work 100% $90.00/hr

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Migration Lead Work 100% $80.00/hr
Planning committee Work 100% $50.00/hr
Training Lead Work 100% $50.00/hr
Marketing Graphic Designer Work 100% $50.00/hr
Hangout meet Material $40.00
Video conferencing equipment Material $90.00
Software Material $100.00
Internet Material $20.00

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Bibliography
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H. (2019). Using the project management maturity model: strategic planning for
project management. Wiley.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process. McGraw-
Hill Education.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Turner, R. (2016). Gower handbook of project management. Routledge.